Assistant to Department Head
Athens , GA
Share
Posted 2 days ago
Apply Now Processing...
Email Job
Apply Now Processing...
Email Job
Job Description
Posting Details
Posting Details
Posting Number
S12223P
Working Title
Assistant to Department Head
Department
FACS-Textiles,Merch&Interiors
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department College/Unit/Department website
https://www.fcs.uga.edu/tmi
Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
Monday - Friday, 8 am - 5 pm
Advertised Salary
Commensurate with Experience
Posting Date
06/11/2024
Open until filled
Yes
Closing Date Proposed Starting Date
08/04/2024
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title
Office Manager/Clerical Supervisor
FLSA
Non-Exempt
FTE
1.0
Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
The Assistant to the Department Head position provides essential administrative and human resources support and coordinates daily operations for the Department of Textiles, Merchandising, and Interiors. This incumbent also serves as the Department's interface with the public, students, parents, university administrators, faculty, visiting scholars, and other staff.
Knowledge, Skills, Abilities and/or Competencies
• Working knowledge of general office practices and procedures Ability to handle confidential information discretely
• Excellent organizational skills
• Excellent customer service skills
• Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment
• Knowledge of university policies and procedures
• Knowledge of various software and programs used at UGA , e.g., MS Office Suite, UGAJobs, etc.
Physical Demands
• Sitting for long periods.
• Lift 25 pounds.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
No
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Assistant to Department Head (DH)
• Serve as first point of contact for people contacting the Department Head.
• Schedule departmental and committee meetings.
• Compose, type and distribute meeting notes, routine correspondence, or reports such as presentations, or expense, statistical or monthly reports.
• Work with DH to ensure important administrative tasks get accomplished by planning for upcoming deadlines.
• Make travel arrangements for Department Head.
• Organize and maintain confidential administrative records, general departmental correspondence, files, and faculty and staff evaluations.
• Prepare and supervise compilation of technical and complex reports for department, college and university program review annual reports, new degree programs, and assessments.
• Prepare award nomination packets for faculty, staff, and students.
• Distribute keys and work with FACS Facilities manager to maintain key inventory.
• Handle equipment inventory (assist FACS Facilities Manager).
• Manage telephones.
• Notify FACS Facilities Manager of necessary work orders.
• Communicate policies and procedures to faculty, staff and students.
Percentage of time
40
Duties/Responsibilities
Departmental Human Resources Support
• Coordinate faculty recruitment process by seeking approval for position announcements and ads, maintaining files on applicants received, corresponding with applicants to schedule interviews, etc.
• Submit documents for EOO posting waiver when applicable.
• Initiate faculty, staff, temporary and postdoctoral position request to fill forms and position description, posting, and hiring proposal requests in UGAJobs applicant tracking and position management system.
• Prepare and send part-time letters of agreement for part-time faculty.
• Provide administrative assistance with graduate faculty appointments and re- appointments, promotion/tenure, 3rd year reviews, and post-tenure reviews.
• Investigate and resolve issues related to visa and residency for international visitors, faculty, staff, and students, and assemble and process a variety of other documents and issues as needed by the DH, University, and College-related administration of the department.
Percentage of time
30
Duties/Responsibilities
Office Manager
• Supervises Degree Program Professional and Federal Work Study Students/Student Assistants.
• Monitors day-to-day office operations.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet and assist with guests, mail distribution, signing for packages, and emailing individuals for pick-up.
• Liaison between the department and other departments/units within FACS , including the Dean's Office.
• Other duties as assigned.
Percentage of time
25
Duties/Responsibilities
• Communicate with the Georgia Soft Goods Education Foundation Board officers time to time to organize the board meetings, prepare agenda and submit minutes of the meeting.
• Follow up with the officers on relevant issues.
Percentage of time
5
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
Read More
Apply Now Processing...
Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
High School or Equivalent
Required Experience
Open