Salary
$29.37 - $32.07 Hourly
Location
El Mirage, AZ
Job Type
Full-time
Job Number
FY25-00002
Department
Administration-General
Opening Date
06/05/2024
Closing Date
6/19/2024 at 5:00 PM Arizona
Summary
Join our team at the City of El Mirage!
We are seeking a Program Specialist, Senior (City Manager's Office).
JOB CLASSIFICATION SUMMARY
Job Classification Title: Program Specialist Senior
Working Title(s): Program Specialist, Senior (City Manager's Office)
FLSA Status:  Non-Exempt
Pay Grade: 70
Full-time, Benefits Eligible Position
FY2024 - 2025 New Hire Salary Range $29.37 - $32.07 per hour.
FY2024 - 2025 Salary Range: $29.37 - $41.12 per hour.
This job classification description is intended to be generic in nature and not an exhaustive list of all duties, responsibilities, and requirements.
The Program Specialist, Senior in the City Manager's Office is engaged in a variety of projects and tasks and plays a crucial role in providing high-level paraprofessional program support. This includes overseeing assigned programs and projects, handling accounting and procurement transactions, and providing executive-level administrative work for the City Manager's Office.
DISTINGUISHING CHARACTERISTICS
Organizational Role: Paraprofessional-Operational
Supervision Exercised: None
Budget Authority: Track/Monitor; Gathers/Compiles
Competency Rank(s): N/A Essential Functions The following is intended to describe the core work functions of this classification.  While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the City’s needs.
• Performs executive-level administrative work for the City Manager, Deputy City Manager, and members of the City Council.
• Provides logistical support for politically sensitive and high-visibility programs and events.
• Coordinates and facilitates the implementation of initiatives and programs initiated by members of the City Council or executive staff.
• Performs budgetary and financial support by assisting the executive team with procurement reconciliation and purchase orders, processing invoices tied to purchase orders, and monitoring and tracking expenditures.
• Serves as a liaison for the City Manager’s Office and Council members, outside partners, and the public to resolve customer service issues/inquiries; ensures follow-up communication and quality assurance.
• Serves as the lead user for specialized databases and software systems; manages cloud-based subscriptions, applications, and databases; coordinates workflow and implements process improvements.
• Assists with developing operating policies and procedures.
• Gathers, compiles, and maintains data.
• Performs basic analysis, such as identifying trends or patterns of needs and proposes solutions.
• Prepares reports, correspondence, and documents using independent research.
• Enters data.
• Processes legal and confidential documents.
• Performs related work as assigned.
KNOWLEDGE
• Knowledge of operating and program policies and procedures.
• Basic principles and practices of budgeting, procurement, finance, and business/data systems.
• Techniques and methods for organizing, prioritizing, assigning, and monitoring work, including schedules and activity deadlines.
• Basic principles and applications of critical thinking and analysis.
• Formats and practices for correspondence and reports.
• Business math concepts.
• Filing and record-keeping practices.
• Customer service practices.
• Uses and properties of supplies and equipment.
• Applicable operating procedures, codes, and regulations.
• Proficient in modern office technology, including but not limited to cloud-based collaboration tools, project management software, and electronic document management systems.
• Software or computer applications.
SKILLS
• Proficient in Microsoft Office 365, including Word, Excel, Outlook, Teams, Sharepoint, and project management software.
• Prepare, process, monitor, and perform basic analysis of financial information related to budgeting and procurement processes, as assigned.
• Organizing and coordinating workflow, office, and/or event logistics.
• Coordinating staff and/or facility calendars and scheduling events and meetings.
• Handling politically sensitive and/or high-profile customer service issues/inquiries tactfully and diplomatically.
• Exercise confidentiality.
• Performs basic research and analysis, such as conducting literature reviews or data collection, to support decision-making processes.
• Accessing business systems or databases to enter, monitor, and retrieve data.
• Researching, gathering, and compiling data.
• Prepare documents and reports from established information and follow a standard format.
• Providing attention to detail.
• Proofreading and error correction.
• Organizing files and records.
• Providing effective customer service.
Minimum Qualifications Education and Experience:
Associate degree and four years of public sector administrative or management support experience or an equivalent combination of directly related education and experience.
Certifications/Licenses:
• None
Safety Sensitive Assignment(s):
• None
CONTINUING EMPLOYMENT REQUIREMENTS
• Maintain all certifications/licenses required at job entry and within a specified timeframe.
ADA INFORMATION
Type of Work:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Physical Requirements:
The following physical activities are essential to the performance of the job: talking, hearing, seeing, and repetitive motions.
The following physical activities may be performed but are not essential to the job:  kneeling, crouching, pulling, lifting, grasping, and feeling.
Work Environment/Conditions:
Work is performed primarily inside in an office environment.  Some assignments require driving and intermittent periods outdoors. There is none to infrequent exposure to adverse environmental conditions.
Supplemental Information The City reserves the right to consider only the most qualified applicants for the succeeding examination processes. Application and review (Training and Experience Evaluation) and Interview. Appointment subject to successful completion of pre-employment background examinations.
When advised, reasonable accommodations will be made in order for a qualified applicant with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation.
The City of El Mirage is an Equal Opportunity Employer.