Salary
Depends On Qualifications
Location
Le Sueur, MN
Job Type
Full-Time
Closing Date
8/6/2024 at 11:59 PM Central Time (US & Canada)
Salary:  $20.00 - $ 28.00 per hour (salaried, FLSA exempt) commensurate with experience.
To apply, send cover letter and resume to lesueurhra@cityoflesueur.com
This position serves at the discretion of the HRA Board of Commissioners and is responsible for overall administration of the Le Sueur Housing & Redevelopment Authority Low Rent Public Housing Program, in accordance with HUD regulations, including: planning, direction, and implementation of all programs and policies of the HRA.
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. The essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them if the work is similar, related or a logical assignment to the position.
Essential Functions of the Job:
• Prepare monthly, semi-annual, and annual reports for the Department of Housing & Urban Development
• Prepare agendas and associated reports and documents for monthly Board meetings
• Collect monthly rents, makes deposits, and reconciles monthly bank statements
• Collect and deposits laundry money
• Prepare budgets for all HRA Funds
• Prepare monthly and annual financial statements for Board of Commissioners
• Work closely with fee accountant on all finance functions
• Process accounts payable and payroll
• Manage investments
• Manage marketing and public relations for HRA
• Maintain waiting list and make appropriate contacts as needed
• Perform all Intake and appropriate verifications for prospective tenants
• Perform annual re-certifications for existing tenants
• Ensure lease compliance & enforcement
• Prepare rent credit forms for tenants
• Prepare & submit 1099s to vendors
• Conduct resident training as needed
• Publish monthly newsletter for tenants
• Provide informational notices to tenants as needed
• Assist maintenance staff with apartment inspections and grounds inspections
• Prepare for HUD inspections and annual PHAS Assessment and prepare follow-up report on PHAS assessment scoring, if needed
• Prepare yearly PHA Plan and 5-year plan every 5 years
• Review current policies and write new policies as needed or required by HUD
• Prepare for annual financial audit
• Prepare specs and all bid documents, including contract preparation for all construction projects, capital improvement projects, annual insurance procurement, audit procurement, and refuse contract procurement
• Ensure compliance with Bacon-Davis requirements
• Coordinate annual fire safety equipment inspections, lawn maintenance contracts, and snow removal contracts
• Coordinate semi-annual apartment window washing and carpet cleaning
• Conduct surveys as required by HUD or Board of Commissioners
• Work with City of Le Sueur to recruit Board Members when needed
• Coordinate with dining site manager for senior dining program including helping serve noon meals, securing continued funding for dining program, collecting lunch money and makes deposits, and preparing monthly reports for dining program
• Coordinate Community Room activities
• Recruit, hire, and dismiss staff with Board approval
• Provide technical assistance for part-time staff
• Perform employee performance reviews
• Track inventory and order supplies and equipment as needed
• Maintain maintenance requests and monitors completion of requests
• Responsible for writing all grant applications and administration of grants awarded
• Serve on call in case of facility emergency
• Plan resident activities
• Review and make changes to admissions and continued occupancy policy on an annual basis
• Manage tenant complaints
• Maintain tenant flies
• Maintain filing system and records retention schedule
• Contact outside vendors when repairs are needed
• Maintain ability to be bonded
• Perform the physical and mental demands of the position.
• Perform other related functions as assigned or apparent to achieve the goals and objectives of the authority
• Participate in training and education opportunities to maintain and improve proficiency.
Equipment Used:
This position uses a variety of equipment typical to a traditional office setting. Such equipment may include, but is not limited to: personal computer, printer, telephone, fax machine, and copy machines.
This position may also use some maintenance equipment such as carpet cleaner, vacuum cleaner, and power-operated hand tools.
Required Knowledge & Abilities:
• Knowledge of computers and electronic data processing.
• Knowledge of Microsoft Office.
• Knowledge of modern office practices and procedures.
• Ability to work independently and productively schedule workflow.
• Ability to work under pressure and with frequent interruptions.
• Ability to listen, comprehend and effectively communicate ideas, explanations, and recommendations, and manage and resolve conflicts.
• Ability to establish and maintain effective working relationships with community groups, commissions, elected officials, employees, and the general public.
• Knowledge of Low Rent Public Housing programs and resources.
• Knowledge of federal laws and HUD regulations pertaining to Low Rent Public Housing.
• Ability to solve problems involving a degree of complexity,
Minimum Qualifications:
Possession of a post-secondary degree or certification in an appropriate field; or equivalent experience.
Preferred Qualifications:
• Prior apartment or multi-family living complex/facility management
• Knowledge of HUD regulations and Low Rent Public Housing regulations
Conditions of Employment:
• Must possess a valid Minnesota Driver’s License or the ability to obtain within thirty (30) days of employment.
• Must satisfactorily pass a criminal background examination.
• Must comply with organizational and departmental policies.
Work Schedule:
The typical work hours for this position are 7:30am through 4:30pm, Monday-Friday (with a 1-hour lunch period and two 15-minute rest periods).
Work Environment/Physical Demands:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the employee to work alone, with others, around others and have contact with the public. This position will work inside. Activities that will occur continuously, more than 7 hours , are: sitting, verbal communication, interpersonal communication, concentration and working with interruptions.  Activities that occur frequently, 4 to 7 hours , are: using fingers and hands for repetitive, non-repetitive, or consistent actions; seeing with near vision, problem solving and organizational skills. Activities that occur occasionally, 1 to 3 hours , are: analytical ability, written communication, and creativity.
This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
To apply, send cover letter and resume to lesueurhra@cityoflesueur.com.