JobsEQ by Chmura Logo

Accounts Payable Specialist

Gustavus Adolphus College

Location: Saint Peter, MN 56082
Type: Full-Time, Non-Remote
Posted on: June 4, 2024
Openings : 1
Description
JOB SUMMARY: The primary purpose of the Accounts Payable Specialist is to be responsible for the integrity and operation of the College’s accounts payable process. This position reports to the Senior Accountant.
Employment Type: Full-time (1.0 FTE), Non-exempt (Hourly), Benefits-Eligible
MAIN RESPONSIBILITIES:
• Ensure all vendors have required IRS documentation on file
• Process accounts payable checks weekly ensuring all requests for payment include the proper documentation and signatures before processing
• Process manual checks
• Process ACH payments as well as payments via a third party vendor
• Maintain the purchase card database for over 400 cardholders including conducting cardholder training, card maintenance, and assisting with the online expense manager
• Review and verify all invoices and requests for payment to ensure adherence to Gustavus policy
• Regularly communicate with faculty, staff, and students regarding any issues with requests for payment, providing guidance and resolving discrepancies
• Assist with and prepare for month end and year end closing (1099s, entertainer tax returns)
• Manage local charge accounts to ensure timely payment
• Complete tax exemption and credit requests
• Work with external auditors and assist in the annual financial audit
• Provide general office support to the Finance department, as needed
• All other duties as assigned
Prerequisites
MINIMUM QUALIFICATIONS:
• Associate’s degree or equivalent work experience
• 1-3 years of experience in an accounting department or business office setting
• Accurate data entry skills
• Understanding of basic principles of finance, accounting, and bookkeeping
• Strong organizational skills and attention to detail
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel
• Familiarity with accounting and financial software
• Ability to adapt to new technology and software systems quickly
• Ability to analyze and solve problems independently
• Ability to handle confidential information with integrity
• Excellent interpersonal, oral, and written communication skills
• Experience in an academic or non-profit environment is a plus
• Two years of accounts payable experience, preferred
Application Procedures: To apply for this position, please continue the process on our website, www.gustavus.edu/humanresources/employment to complete the online application and submit your resume and any supporting documents.
Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.
Click on the following link to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion.
Gustavus offers competitive and comprehensive benefits which include:
• Medical insurance (which includes access to Nice Healthcare) as well as dental, vision, and life insurance
• Workplace accommodations for physical or mental health concerns
• Onsite health services
• Free parking, exercise classes, and use of library and athletic facilities
• Paid parental leave
• Employer contribution to retirement savings plan (after one year of employment)
• Tuition scholarships for dependents
• Tuition benefit plan for employees and spouse
• 13 paid Holidays + generous PTO plan
Gustavus Adolphus College is one of the nation’s leading private liberal arts colleges serving over 2,000 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.
Contact
Chris Germscheid | cgermscheid@gustavus.edu | 507-933-7201
Posted : Tue Jun 4, 2024
Apply Now