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ADMINISTRATIVE ASSISTANT

BARE LLC

Location: 530 North Riverfront Drive, Mankato, MN 56001
Type: Full-Time, Non-Remote
Posted on: May 21, 2024
Health and Wellness Driven Administrative Assistant Giddie Skin Medspa Looking for a change in pace? Come join our Giddie team, a driven and tight-knit group eager to add new talent! Mankato, MN Full Time Position: 35-39hrs About Us: At Giddie Skin our mission is to empower confidence and self-love in our clients through education, individualized treatment plans, and products tailored to their specific needs, while also keeping their goals a priority. We provide a welcoming environment filled with trusted clinicians, proven technology, treatments, and skincare. We listen to our patients, produce thoughtful solutions, and are considered experts in our field. Our commitment to providing an outstanding level of care extends throughout treatment and into aftercare, making sure patient needs are met throughout the entire patient journey. Job Description: We are seeking a dedicated, compassionate, and engaging individual to join our team. This individual must have a passion for health and wellness. Work individually as well as under the supervision of our Providers to provide high-quality client care in alignment with policies and regulations. ESSENTIAL RESPONSIBILITIES AND DUTIES Support the many different tasks for which the practice is responsible and ties directly to the overall business plan of the practice. This position allows the providers the assurances they need to know that their practice is being maintained and supported within practice guidelines. By assisting in the management and leadership of the aesthetic practice the individual is stepping into an instrumental role of the daily operations of a fast-paced holistic client planning practice. They assist in the direction and implementation of office and client management. This includes assisting the provider with systematic data collection; assists with the development of aesthetic plan, and implementation of plan and revision of plan. Systematically collects data from clients, observation, discussion with Nurse and review of medical aesthetic records. Gather data to assist with the assessment of clients and apply knowledge to facilitate the desired plan of care. Assists and is knowledgeable in the development of the aesthetic needs of clients and plans in collaboration with the interdisciplinary team. Assists in the implementation of the clients desired plan by monitoring responsibility, developing communication systems and following up on outcomes. Allows and encourages autonomous decision making to clients whenever possible. Provide thorough aftercare instructions and follow-up with clients to track their progress Maintain detailed and accurate client records Adhere to all state regulations, industry best practices, and Giddie Skin Medspa's policies and procedures Collaborate with the clinic's team of professionals to ensure seamless coordination of services Articulates expectations and follows up on assignments given to subordinates and assures completion of duties, as directed by an RN or supervisor Participate in ongoing professional development and training opportunities Assist the planning providers, chief financial officer, and social media and marketing advisor Organizes and manages patient health information data to ensure quality, accuracy, accessibility and security in both paper and electronic formats. Sort and distribute incoming, outgoing and interoffice mail Document client contacts/calls/messages and schedule as needed This role provides support by scheduling as needed, fielding incoming client phone calls, ensuring office entry and lobby are clean and professional, logging incoming mail for the practice, greeting and extending hospitality to clients as they arrive. Responsibilities and Time Allocation will change over time to meet the needs of the practice and can include other duties as assigned by the provider. Key Traits of being successful in this role Strong organizational and computer skills Professional in appearance Direct attention to detail and organization Communicates effectively via a variety of modalities with patients, visitors, and facility staff and plays an integral role in communication across the continuum of care Functions as a resource to members of the team and is familiar with multiple resources Carries out all aspects of the job using good judgment and problem-solving skills, strong interpersonal skills, and assumes responsibility for self-development within the role and participates in continuous improvement activities. Supports the team by anticipating and responding to team requests and patient needs. Effective and efficient time management Polite and clear phone manner Able to multi-task, prioritize work effectively, and adapt to changes in workload and responsibilities. Ability to adhere to rules and regulations as stated and required by providers, and HIPPA Ability to support and provide guidance for compliance within the providers practice Positive attitude and sincere willingness to constantly learn and grow Requirements: High school diploma or equivalent required. Minimum of one year working experience in a medical environment preferred. Knowledge of basic medical terminology preferred. Must be detail oriented with excellent communication skills. Must demonstrate a professional attitude and maintain composure when confronted with fast-paced and stressful situations within the patient care setting Experience in working in a small office environment Able to function in a team-oriented environment, but also able to work independently with minimal degree of supervision. Attention to detail and commitment to patient-centered care Benefits: Competitive salary Retirement savings plan Paid time off Continuing education opportunities Supportive work environment focused on professional growth and development Flexible hours At Giddie Skin, we’re not just in the business of helping clients with their aesthetic goals – we also help our providers and employees reach their true potential by embracing an inclusive and collaborative culture. We celebrate the unique qualities and reward the contributions of our talented, passionate employees. If you’re motivated and want to work for a strong, ethical company that cares about you and your community, take the next step with GIDDIE Skin. This position is with all providers on staff. Job Type: Full-time Pay: From $22.00 per hour Expected hours: 35 – 39 per week Benefits: Paid time off Retirement plan Schedule: Monday to Friday Experience: Customer service: 1 year (Required) Ability to Commute: Mankato, MN 56001 (Required) Ability to Relocate: Mankato, MN 56001: Relocate before starting work (Required) Work Location: In person
Salary: From $22 an hour
Employment Type: Full-time
Qualifications
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