Press Control+M to start dragging object
Skip to Main Content
ptnbsid=Qq%2bL8%2fSvcOn3y9V0Zr2vA7gVZv4%3d
Back
Job Description
Actions
• • Home
• NavBar
• Help
• Sign Out
Previous Job
Job Title
Department Operations Manager
Next Job
Apply for Job
Job ID
36847
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
Add to My Favorite Jobs
Email this Job
Position Details
Dept Number/Name: 0-1241-000 / World Languages
College Division: Acad Affairs-Coll of ArtsandSci
Salary Plan: Administrative
Job Code/Title: 4380 / Operations Manager
Hiring Salary/Salary Range: $52,000
Position Number: 00023580
Work Flexibility: On-Campus with option for hybrid schedule upon completion of satisfactory training period.
ORGANIZATIONAL SUMMARY:
The Department of World Languages (WLE) engages in the study of human language in general, and a diverse group of ancient and modern languages and cultures in particular. WLE faculty members provide humanistic and scientific perspectives and approaches on language and culture, foster awareness of and critical engagement with cultural and aesthetic diversity, and create opportunities for communication across linguistic and cultural boundaries.
The Department provides foreign language instruction and culture courses at all levels to the university community in support of the internationalization of the curriculum and global and multicultural education. The Department offers a Bachelor Degree in World Languages and Cultures, MAs in Applied Linguistics, French, and Spanish, and a Ph.D. in Linguistics and Applied Language Studies (LALS). The faculty conducts research and produces scholarship and creative works in ancient and modern languages and cultures, as well as in applied and theoretical linguistics. The Department maintains programs and opportunities for education and research abroad in order to foster international education, scholarship, and exchange. In addition, the Department of World Languages offers service and outreach programs as well as events supporting and engaging the Tampa Bay community through presentations, workshops, and training activities.
POSITION SUMMARY:
This Department Operations Manager is responsible for the daily operations and administrative support of the Department. The Operations Manager Oversee all facets of the daily operations and business practices of the 0rganizational unit, ensuring compliance with the University, state, and federal laws, policies, and regulations. Act as key liaison to ensure that budgetary, human resources and academic administrative duties to faculty, staff and students are addressed in an effective and timely manner. The position also provides office supervision of staff members in the department.
RESPONSIBILITIES:
Academic Administration:
Administer academic policies and advise faculty, staff, and students on policy matters related to the academic program. Serve as a liaison with other academic and administrative departments regarding the academic program, representing the program on cross-functional teams, policy committee, and work groups.  Direct support to the Department Chair to include correspondence management, meeting and appointment scheduling, data gathering and analysis, report preparation, etc. Write reports and prepare presentations about the academic program, to include reporting for SACS accreditation, instructional activity (SCH), department reviews, etc. Coordinate and compile information that will be used as part of the department's strategic plan (including, but not limited to, number of undergraduate and graduate researchers, publication history, conference attendance, minority representation, award history, etc.) Coordination of all department events, to include department seminars, student awards ceremonies, graduate student open house, new student and teaching assistant orientation, colloquia, etc.
Budget:
Oversee the department budget as it pertains to the academic program and perform other administrative and analytical duties supporting the academic mission of the department as assigned including preparation & submission of signature authorization and workflow forms, approval of requisitions, payment requests & reimbursements, preparation of non-payroll & budget transfers, and maintenance of department budgets, auxiliary and new faculty startup funds.  Serve as a back-up for P-Card reconciliation.
Personnel/HR:
Supervise, manage and train staff and undergraduate student workers supporting the Academic Program and department research administration as assigned by the Chair.  Ensure cross-disciplinary training of staff in order to support the academic mission of the department.  Assist with the preparation of faculty and staff appointments and assist in preparing bi-weekly payroll certifications. Collect and audit hourly time sheets and graduate time logs, prepare online certifications, review & reconcile payroll registers, review & update pay distribution, prepare payroll expenditure transfers, and prepare all other forms related to payroll/compensation.
Provide department support for IT related matters such as setting up and maintaining phone and email accounts, submitting and managing IT work orders, P-drive management and maintenance of multiple department email distribution lists.
Coordinate new staff hire process, maintain current position descriptions and maintain personnel files. Schedule regular office staff meetings.
Faculty support:
Facilitate faculty activity reporting and annual evaluations. Provide administrative support for mid-tenure, tenure and promotion applications. Schedule general faculty and committee meetings; preparing materials and taking minutes as needed.
Assist with annual faculty reviews, annual assignments, and workloads. Assist with faculty awards procedures.
Curriculum:
Fulfill department responsibilities for program marketing. Coordinate the recruitment and credentialing of faculty or adjunct instructors including, but not limited to, posting ads, conducting searches and facilitating interviews. Schedule Graduate Assistants and other personnel required to meet instructional requirements. Prepare reports and presentations about the academic program, instructional activity and program planning including accreditation reports. Conduct enrollment analyses via unmet demand reports, find trends and predict needs based on historical data. Serve as back-up to the Academic Program Specialist in assisting the Chair and Associate Chair in developing the semester course schedule for graduate, undergraduate and distance learning courses.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a High School diploma or equivalent with four years of customer service related experience including at least one year of supervisory experience.
PREFERRED:
Master's degree in Business Administration or other field of study related to the discipline and with a minimum of two years of experience. Knowledge and experience in organizational effectiveness, operations management, and higher education
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 36847
Posting Date:  04/24/2024
Posting End Date: 05/08/2024
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
Connect with us:
Apply for Job
• Careers
• Sign In
• New User