POST AWARD OPERATIONS MANAGER
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S11950P
Working Title
POST AWARD OPERATIONS MANAGER
Department
VPR-Owens Inst Behavioral Rsch
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
The Owens Institute for Behavioral Research ( OIBR ) is a service unit within the Office of Research. Our primary impact lies in the fact we catalyze high-impact interdisciplinary social and behavioral science research. OIBR facilitates management of external funding in the social and behavioral sciences at the University of Georgia. The Institute provides faculty mentoring, research administration services (both pre- and post-award), and interdisciplinary networking opportunities, as well as advocates for social and behavioral science research.
College/Unit/Department website
https://oibr.uga.edu
Posting Type
Internal (PEP)
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
Monday-Friday 8:00 a.m. - 5:00 p.m.
Advertised Salary
Commensurate with experience
Posting Date
04/18/2024
Open until filled
No
Closing Date
04/26/2024
Proposed Starting Date
05/01/2024
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information
Classification Title
Fiscal Affairs Manager
FLSA
Exempt
FTE
1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
At least five years experience in managing sponsored projects in a university setting.
Proven ability to analyze and apply complex sets of guidelines to ensure proper usage of funds.
Analytical skills to perform research on policies and procedures.
Proven track record of providing strong customer service and communication skills.
Position Summary
The position will be responsible for the post award activities of the entire OIBR post-award team including workflow management, training, and supervision. This individual schedules and leads monthly post-award meetings, and works with the Assistant Director to provide staff feedback, implement policy and procedure changes. The incumbent conducts HR management for the unit and provides training and/or guidance to faculty and staff regarding HR policies and procedures. The incumbent consults with the OIBR management team and meets with the Director, Associate Director, and Assistant Director as needed to provide post-award expertise as new initiatives and process improvements are discussed and implemented. The incumbent is required to give presentations to OIBR Grant Development Program Participants and other affiliated faculty on research account post-award best practices. The incumbent provides training to individuals in units across campus in post-award best practices and procedures, as well as training on university systems and reporting tools. The individual in this position will work closely with the Assistant Director to oversee OIBR operating budget and the OIBR Foundation account, oversee annual budget development, and prepare monthly financial reports.
Knowledge, Skills, Abilities and/or Competencies
Knowledge/Skills/Abilities to Perform Job Functions:
• Considerable knowledge of the principles, concepts, and procedures of business administration, and skill in applying accounting and financial management principles.
• Extensive knowledge of university, state and federal policies concerning financial and personnel matters.
• Thorough knowledge of UGA financial and Human Resources systems, and proficiency in Microsoft Office and other business information systems and software.
• Ability to work independently on complex issues related to day-to-day operations of restricted accounts.
• Ability to produce and maintain reports and records.
• Ability to coordinate workflow of a team.
• Ability to communicate effectively with audiences from a wide range of professional and academic experiences.
• Strong customer service orientation and ability to establish and maintain effective working relationships with faculty and staff.
• Analytical skills to perform research on policies and procedures.
• Strong leadership and communication skills.
Physical Demands
Sitting at a computer for long periods of time.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the .
Duties/Responsibilities
Duties/Responsibilities
Human Resources Management:
• HR Management of not only our small administrative unit but primary HR contact for all hires on 45+ sponsored research projects managed by our office.
• OIBR manages a number of projects with faculty and students housed in more than one college and across numerous departments.
• Serves as manager for employment administration functions including posting positions, and reviewing/editing and approving position evaluations.
• Will train or advise Principal Investigators or other OIBR staff as needed regarding UGA HR position management and classification policies and procedures.
Percentage of time
15
Duties/Responsibilities
Financial and Post Award Management:
• Has a project caseload in addition to providing financial and executional oversight for all other post-award staff caseloads. This includes financial oversight of externally-funded grants, internally-funded seed grants and pilot funded projects for our Grant Development Program participants.
• Post-award duties include reviewing and approving grant expenditures, checking for compliance; providing reports to faculty; preparing ad-hoc reports for PIs as needed.
• Works directly with Principal Investigators in short and long-term planning of fiscal, personnel, and other activities of their grant funding by providing trends in personnel, budget activity and projections.
• Works with SPA post-award staff regarding budget amendments, reports, and final invoices.
• Works closely with the Institute Director and Assistant Director to oversee operating budgets and the Foundation account, oversee annual budget development, and prepare monthly financial reports.
Percentage of time
35
Duties/Responsibilities
Post Award Team Supervision & Workflow Management:
• Supervises the post-award team, establishes and revises work methods and procedures, provides and recommends training, delegates, monitors and evaluates work and provides on-going mentoring support.
• Serves as a resource for processing transactions in OneUSG Connect and the Financial Management System.
• Ensure all OIBR financial and HR Dept ID transactions are processed appropriately for month end.
Percentage of time
40
Duties/Responsibilities
Strategic Planning:
• Meets regularly with OIBR Directors to provide guidance in fiscal and business management matters when discussing new initiatives and process improvements.
• Identify opportunities for continuous improvement.
• Oversee annual budget development.
Percentage of time
5
Duties/Responsibilities
Other Training:
• Gives presentations on research account post-award best practices to faculty and Grant Development Participants.
• Trains business personnel in our unit
Percentage of time
5
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Bachelor's Degree
Required Experience
5+ years