Assignment View
Sector
State of AZ
Contractor's Work Location
AZDEQ
Position Title
Records Specialist
Labor Category
Business Operations
Job Category
Administrative
Number of Positions
2
Job Level
1
Submittal allowed per staffing agency
2
Priority
Assignment Type
Temporary
Driving Required?
No
Is a Fingerprint Clearance Card (FPCC) Required?
No
If Driving is Required, an MVR (Motor Vehicle Record Check) is required.
N/A
Work Location Address
1110 W. Washington, Phoenix, AZ, 85007
Assignment Details
Target Start Date
05/15/2024
Target End Date
07/19/2024
Shift
1st Shift
Work Schedule
Standard
Tentative Shift Start Time
8:00 AM
Tentative Shift End Time
5:00 PM
Estimated Regular Hours/Week
40.00
OT Expected
Yes
OT Rate
Time and One Half (Non Exempt)
Travel Required
No
Estimated OT Hours/Week
0.00
Travel %
Travel Description(Domestic/International)
Security Clearance
None
Is U.S. Citizenship Required?
Yes
Position Details
Drug Screen
No
Background Checks
Yes
Position Description
The Records Management Center (RMC) for ADEQ is responsible for managing files that are provided to RMC by program units, maintaining files pursuant to records retention schedules, and providing those files when responding to records requests. During the consolidation of floorspace that occurred in the ADEQ office, as a result of more virtual work from COVID 2020, many paper files were found without the proper systematic identification. As a result, these files are difficult to organize and retrieve. This project will identify files, properly enter them into a database or destroy them pursuant to Arizona records law, and then label and organize file folders. Work for RMC and program staff to determine needs and outcomes. ADEQ will provide a designated project lead who will be responsible for working with the contractor and being a liaison between the hiring manager, contractor and other program staff. Job duties include but not limited to: Identify paper files by file type. Determine the record retention schedule for each file type. Work with ADEQ RMC and program staff to determine questionable file types. Follow the records destruction process for files that should not be retained. Follow the RIMS database identification process for files that should be retained. Create RIMs number by following the RIMS process Label file folders with RIMS numbers. Organize files shelves by file type and RIMS numbers. Performs other duties as assigned.
Skills Required
Managing multiple tasks simultaneously Ability to research and collect data Attention to details Typing Accuracy Ability to use computer systems with various software and organization methods Ability to lift 30 pounds Discretion Time management
Skills Preferred
Good Communication skills and the ability to collaborate with staff members. Organizational Skills Demonstrate Self-motivation Demonstrate interpersonal relation skills
Experience Required
Experience working with Windows, Microsoft Office, and Google Suite. 1+ years experience in a relevant field. At least one year of responsible office clerical experience is required.
Experience Preferred
Experience with record retention Experience in working with sensitive or restricted data
Education Required
High school diploma or GED certificate
Education Preferred
Additional Information
7 year national-county criminal and ssn trace
Position Type: Contract