Roanoke County Public Schools is seeking applicants for the Bookkeeper at Hidden Valley High School. This position is Full-time, 260 day contract, 8 hrs/day, eligible for benefits, starting July 1, 2023. This position is on RCPS Pay Plan Grade 113.
Position Description/Job Summary
The Bookkeeper will perform duties associated with the effective financial operation of the school for the school activity fund. This position requires a high degree of accuracy, accountability and confidentiality. All bookkeeping and record keeping must be in accordance with local, state and federal guidelines.
Responsibilities/Duties/Functions/Tasks :
Accounting, Reporting and Audit
• Have and apply advanced knowledge of accounting principles and procedures.
• Complies with and promotes the accounting policies and procedures put forth in the Student Activity Fund Manual.
• Oversees the fiscal accounts of the school using the accounting system.
• Ensure receipts and disbursements are correctly input to online accounting software.
• Prepares journal entries to properly record revenues or expenditures.
• Actively communicate with Principal about financial procedures/processes including weekly reports.
• Submits taxable fringe benefit reporting to Department of Finance by established deadlines for the purchase of clothing for employees.
• Prepares for the annual audit with completed checklist, required documentation, delivery of audit records to designated location by due date, and upload of required reports to RCPS shared drive.
Banking
• Maintain the bank account.
• Prepares the monthly bank reconciliation by established deadlines, including supporting documentation that agrees to the bank reconciliation.
• Collects and deposits money daily.
• Use My School Bucks to collect funds made with debit/credit cards.
Procurement & Accounts Payable
• Understand and adhere to federal, state, and local procurement laws/policies.
• Administers the Purchasing program for the School, including but not limited to Sam's Club Members, Amazon Membership, County-Issued P-Cards.
• Facilitates the overall use of funds with staff and the principal.
• Prepare purchase requisitions and/or orders for approval.
• Create and/or process invoices and reimbursement requests.
• Make purchases of equipment and supplies as needed.
Other
• Attend organizational office meetings.
• Attends bookkeeper professional development sessions provided by the Department of Finance to ensure up to date knowledge in activity fund accounting and software as well as an array of district wide RCPS procedures that impact the bookkeeping function in the schools.
• Assist with preparing field trips and fundraisers.
• Oversee vending activities.
• Maintain records accurately and abide by the Library of Virginia Records Retention and Disposition Schedule.
• Use a variety of office equipment: computer, printer, copier, fax, paper cutter, shredder, adding machine, multi-line telephone, stapler, scanner, etc.
• Remains current in skills necessary for assignment, including technology.
• Interact daily with students, staff, vendors and visitors.
• Other duties, as needed or assigned by the Principal.
•
Professionalism and Abilities:
• Practices confidentiality at all times
• Maintains an attitude of mutual respect and courtesy
• Communicates effectively orally and in writing
• Reacts positively to constructive criticism and suggestions
• Demonstrates initiative and motivation
• Works independently or collaboratively with others in a wide variety of circumstances
• Establishes professional relationships and communicates effectively
• Demonstrates good safety habits and response to emergency situations
• Exercises sound judgment in decision making
• Demonstrates teamwork, flexibility, and ability to adapt to new ideas and situations
• Performs multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions
• Possesses strong computer skills with proficiency in Microsoft Office
• Education and Experience:
• Bachelor's degree required with major in accounting, finance, or related field
• Minimum of three (3) years of bookkeeping preferred.
Working Conditions & Physical Requirements • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to enter data into a computer and phone system; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels; physical agility to lift up to 25 pounds; to bend, to stoop, to sit on the floor, to climb stairs, to walk, to reach overhead and to drive a vehicle.
These requirements are representative, but not all-inclusive of the knowledge, skill and ability required to perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Employment Type: ["OTHER"]