Job Description
Posting Details
Posting Details
Posting Number
S11839P
Working T Itle
ADMINISTRATIVE SPECIALIST I
Department
VPI-Air Force ROTC
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
UGA's Air Force ROTC program develops the leaders of tomorrow by preparing students to become Air Force and Space Force officers. Build lifelong friendships, develop leadership skills, and prepare for a rewarding career after graduation.
College/Unit/Department website
https://afrotc.uga.edu/
Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule
Additional Schedule Information
Monday - Friday from 8:00-5:00 with occasional night or weekend work.
Advertised Salary
Commensurate with Experience
Posting Date
03/26/2024
Open until filled
Yes
Closing Date
Proposed Starting Date
05/01/2024
Special Instructions to Applicants
References will be contacted in final stages of interview process for finalist(s) only.
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information
Classification T Itle
Office/Clerical Lead
FLSA
Non-Exempt
FTE
1.0
Minimum Qualifications
Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Knowledge of UGA financial and human resource systems.
Position Summary
The Air Force ROTC University Liaison (Administrative Specialist I) is the sole UGA employee in the Air Force ROTC department. The liaison works in the department with AFROTC cadets, active duty airman and reports directly to the department head. Within this position, there are many varied tasks and activities requiring active collaboration with many different departments and organizations. The liaison is looked to as the authority on university policies and procedures and is expected to stay up to date with any changes relevant to the department.
Knowledge, Skills, Abilities and/or Competencies
Knowledge or familiarity with Air Force customs and courtesies a plus; Networking and communication skills; Knowledge of basic computer systems to include Word, PowerPoint, Excel, and Outlook; Financial management skills, in the categories of planning, spending, and tracking of department funds.
Physical Demands
Lift up to 20lbs
Sit or stand for more than 30 minutes at a time
Is driving a responsibility of this position?
No
Is this a Position of Trust?
No
Does this position have operation, access, or control of financial resources?
No
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
No
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.
Duties/Responsibilities
Duties/Responsibilities
Have knowledge of or familiarity with university admissions, academic advising and course registration processes in order to assist department staff and students with requests as needed. This includes de-conflicting schedules with other departments to ensure contracted Aerospace Studies students stay on the strict academic path IAW Air Force requirements, scholarship requirements, and federal contracts to graduate and commission on a specific and agreed upon timeline.
Percentage of time
30
Duties/Responsibilities
Coordinate with various university departments and community partners in the planning of special events. Liaison between UGA Air Force ROTC and other UGA Departments for contact information, press releases, budget management and UGA procurement procedures, course schedules for Aerospace ( AIRS ) courses, and other duties as assigned. Familiarity with Air Force customs and courtesies.
Percentage of time
30
Duties/Responsibilities
Answer inquiries for information via email and phone and maintain schedule of events for department head which includes, but is not limited to, managing calendar, appointments, and speaking engagements. Ensure reports/forms required from the Aerospace Studies Department are completed in a timely manner, preparing memos and letters, and communicating verbally, in writing and by email with UGA staff.
Percentage of time
20
Duties/Responsibilities
Maintain and execute department budgets and personnel files to include in-processing and out-processing of military personnel. Familiarity with university purchasing and contract policies.
Percentage of time
10
Duties/Responsibilities
Participate in department meetings. Serve as the authority on university policies and procedures and must continue to stay up to date with any changes relevant to the department. Communicate these changes to department staff. Serve as the sole administrative and clerical support to the Air Force ROTC department.
Percentage of time
10
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
Compensation and Hours
Salary Range: Not Available DOE (Depends on Experience) Benefits Provided: Not Available Other Benefits: Not Available Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular
Shift: Not Applicable
Hours per Week:
Hours Not Specified
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