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HR Generalist / Safety Manager

Vetter Stone Company

Location: Mankato, Minnesota
Type: Full-Time, Non-Remote
Posted on: April 14, 2024
HR Generalist / Safety Manager
Job Title: HR Generalist/Safety Manager
Department: Office
The HR Generalist/Safety Manager is responsible for the daily Human Resources (HR) functions, including hiring and interviewing staff, administering benefits and leave, enforcing company policies and practices, and performing administrative tasks and services to support effective and efficient operations of the organization. This person also implements and manages policies to ensure a safe and healthy work environment, ensuring compliance with OSHA and MSHA regulations.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. The Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them if the work is similar, related or a logical assignment to the position.
Essential Responsibilities
• Assists with employee relations and investigations, policy administration, and keeps current with applicable employment and safety laws.
• Maintains accuracy within an HRIS system and runs bi-weekly payroll
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to ownership or company President. Responds to inquiries regarding policies, procedures, and programs.
• Responsible for identifying hazardous workplace conditions and inspecting the fabrication plant, quarry and office to identify safety, health, and environmental risks. Identifies opportunities to minimize workplace injuries, accidents, and health problems.
• Trains employees on safety, company policies and procedures, and regulations pertaining to employee safety. Prepares and schedules training to cover emergency procedures, workplace safety, and other relevant topics.
• Collaborates with management to develop, prepare, and implement safety policies and procedures. Works with Supervisors to ensure all employees are aware of the dangers and hazards of the job and are well trained on how to work safely.
• Ensures compliance with all applicable federal and state health and safety regulations and ensures necessary records are maintained and prepared according to established guidelines. Participates in Occupational Safety and Health Administration (OSHA) and Minnesota Occupational Safety and Health Administration (MSHA) inspections, providing inspectors with appropriate documents and identifying safety measures.
• Ensures that material safety data sheets are maintained and readily accessible when needed.
• Maintains human resource and safety information system records.
• Provides training to new and returning employees on the employee handbook, sexual harassment, safety, and all HR- and safety-related topics.
• Assists in the creation of job descriptions for employment positions within the company.
• Maintains knowledge of legal requirements and government reporting regulations affecting human resources and ensures policies, procedures, and reporting are in compliance.
• Assists in the recruitment and interview process and refers employees to fill vacant positions.
• Plans and conducts new employee orientation to foster positive attitude toward Company goals.
• Assists management in appropriate resolution of employee relation issues.
• Supports managers in the administration of progressive discipline and other HR policies.
• Ensures strong open communication channels exist between employees and management.
• Assists in the preparation of employee separation notices and related documentation, and conducts exit interviews, when appropriate, to determine reasons behind separations.
• Ensures timely processing of workers' compensation claims; evaluates accident reports to determine accuracy and completeness and to ensure adequate investigation; ensures that the Company is in compliance with applicable laws and regulations.
• Administers health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate recordkeeping and proper deductions.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Administers benefits programs such as leaves of absence and safety incentive plans.
• Reconciles benefits statements.
• Maintains accurate and up-to-date human resource files, records, and documentation. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Maintains the integrity and confidentiality of human resource files and records.
• Assists with the preparation and completion of the performance review process.
• Assists with the planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Perform other job-related duties as assigned.
Leadership/Cultural Responsibilities
• Contributes to an environment of trust and mutual respect.
• Maintains a strong commitment to Vetter Stone’s core values and mission.
• Seeks growth and learning opportunities.
• Maintains a high level of personal responsibility and ownership.
• Uses effective communication and listening skills.
• Maintains a high level of personal accountability and integrity.
Education and/or Experience
• Bachelor’s degree in Human Resources, Business Administration, or related field and/or equivalent experience required.
• At least two years of human resource management experience required.
• At least one year of occupational health and safety experience in an industrial environment required.
• At least one year of experience with worker’s compensation claims required.
• HRCI or SHRM certification preferred.
Required Knowledge, Skills and Abilities
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to work well in a team environment, to be proactive, and to work independently of day-to-day supervision when necessary.
• Thorough knowledge of employment-related laws and regulations.
• Strong knowledge of current company safety policies and applicable Occupational Safety and Health Administration (OSHA) standards.
• Extensive knowledge and understanding of applicable worker’s compensation laws, procedures, and regulations.
• Ability to conduct training in a professional manner.
• Proficiency with or the ability to quickly learn and use Paylocity or any other software or system used by the organization.
• Proficiency using Microsoft Office Suite or related software.
Supervisory Responsibility
This position does not directly supervise others but acts as a leader and resource for other staff and clients.
The position schedule could be 4 - 10 hour days with Fridays off or M - F 8 hour days depending on applicants desired schedule.
Starting pay is dependent on experience.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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