Salary $98,555.03 - $123,193.79 Annually Location Charlottesville, VA Job Type Regular Full-Time Job Number 240200026 Department Finance Department Division Finance - Administration Opening Date 04/04/2024 Closing Date 5/3/2024 5:00 PM Eastern Bargaining Unit N/A DESCRIPTION BENEFITS QUESTIONS General Summary The City of Charlottesville is seeking candidates to be considered for position of Comptroller who are highly motivated and who strive for success by demonstrating Charlottesville's Core Values of Commitment, Integrity, Respect, Innovation, and Collaboration. This position performs complex professional administrative financial duties to implement business processes, supervise and monitor staff, ensure financial transaction information is processed appropriately according to applicable financial standards, and develop meaningful, accurate, reports from financial data. Reports to the Director of Finance. The preferred hiring amount is between $98,555.03 - $123,193.79 Annually. Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities. For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits. The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462. Essential Responsibilities and Duties To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time. Develops City-wide policies and financial business processes to address and comply with Federal, State, Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) regulations. Develops, tests, and implements new financial systems and software including basic master data, comprehensive financial management, accounting, and reporting services. Identifies and locates source information for financial transactions and efficient business processes and compliance. Establishes deadlines, assignments, and accountability. Supervises, coaches, trains, motivates, and evaluates the performance of assigned staff. Interviews, hires, and administers disciplinary action in accordance with established personnel policy and procedures. Establishes professional standards for work quality, quantity, performance, and accountability. Maintains staff efficiency and effectiveness through daily assignment, direction, and monitoring. Ensures compliance and acts as a subject matter expert and a resource to City staff on applicable policy, procedures, and processes. Coordinates and participates in annual audit. Collects financial data, prepares required reports for auditors and management. Determines and approves financial reports distributed to outside agencies and entities. Submits the City’s Annual Comprehensive Annual Financial Report (AFCR) to the Government Finance Officers Association (GFOA) for the Certificate of Achievement for Financial Reporting Program. Provides information and keeps Department management up to date on operational and financial concerns. Represents the City on matters concerning fiscal policy and regulation. Provides feedback on progress to City executive levels and/or program administrators and maintains complete financial records. Other Duties Trains direct reports and others in new and existing financial processes and systems, as needed. Determines appropriate training method and means based on need. Provides input for selection of outside audit form. Performs additional duties to support operational requirements as apparent or assigned. Education, Experience and Skills Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education. CPA certification or Master’s degree in accounting, finance, or business administration AND at least 5 years of progressively responsible professional accounting, finance, or related experience including at least 2 years at a supervisory or managerial level. OR Bachelor’s degree in accounting, finance, or business administration AND at least 7 years of progressively responsible professional accounting, finance, or related experience including at least 2 years at a supervisory or managerial level. O R An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above. Certifications/Licenses/Other Requirements Required to successfully pass a pre-employment background check, including credit check, and a pre-employment drug screen. Knowledge, Skills, Abilities and Other Characteristics Job Knowledge Comprehensive knowledge of generally accepted accounting principles (GAAP/GASB) and procedures for governmental entities and internal control requirements and practices. Mastery of financial business processes and evaluation principles. Comprehensive knowledge of applicable municipal, state, and federal laws, policies, and procedures. Thorough knowledge of applicable software needed to perform financial reports and financial transactions. Serves as a resource in financial business processes and compliance. Reading Intermediate: Ability to read and understand written materials such as requests for proposals (RFP), project plans, complex financial reports, multi-step instruction manuals, legal documents, and reference materials. Writing Advanced: Ability to develop materials such as researched plans and processes, manuals, or evaluations. Ability to tailor writing to specific audiences and explain complex thoughts and ideas in writing. Math Advanced: Ability to apply fundamental concepts of theories, work with advanced mathematical operations methods and functions of real and complex variables. Communication Skills Advanced: Examples include making recommendations regarding policy development and implementation. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Evaluates customer satisfaction, develops cooperative associations, and utilizes resources to continuously improve customer satisfaction. Establish and maintain effective working relationships with others. Independence and Decision-Making Requires Limited Direction: Normally completes work according to their own judgment, requesting supervisory assistance occasionally. Special projects are managed with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically. Technical Skills Advanced: High level skills and extensive knowledge in approaches and systems, which affect the design and implementation of major programs and/or processes organization wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively. Fiscal Responsibilities Prepares accounting, budget, employment actions, and purchasing documents; and does research to justify language used in documents for a unit or division of a department. May recommend budget allocations. Supervisory Responsibilities Supervises, monitors, and evaluates performance for a regular group of employees or department. Provides input on hiring, discipline, work objectives/goals, performance evaluation and work assignments. Other Characteristics Effective time management and organizational skills; sometimes under strict time constraints. Performing multiple tasks simultaneously. Constant interruptions, changes of tasks, and requests for service. Working closely with others as part of a team. Sound independent judgment in fast-paced and potentially stressful situations. Tact, diplomacy, and resourcefulness in resolving problems and managing stressful situations. May require dealing with angry, frustrated and/or upset individuals on occasion. Tedious or exacting work. Maintains accurate records and files. Understand and maintain safeguards for sensitive and confidential information. Responsible for appropriate use and maintenance of City equipment, tools, and other resources, including work time. Regular and predictable attendance. Physical Conditions & Additional Information Physical Demands SEDENTARY WORK: Ability to lift up to 10 lbs. occasionally and/or negligible weights frequently. Must be able to remain in stationary position more than 50% of the time. Occasionally moves about inside the office to access filing cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations. Ability to observe details at close range (within a few feet of the observer. Machines, Tools, Equipment, Software and Hardware Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned. Work Environment Work is performed in an office environment where there may be exposure to computer screens for extended periods of time, monitor glare and dust. May require work outside of normal operating hours such as evenings, nights and/or weekends. Agency City of Charlottesville Address P. O. Box 911 605 East Main Street Charlottesville, Virginia, 22902 Phone (434) 970-3490 Website http://www.charlottesville.gov/jobs General Summary The City of Charlottesville is seeking candidates to be considered for position of Comptroller who are highly motivated and who strive for success by demonstrating Charlottesville's Core Values of Commitment, Integrity, Respect, Innovation, and Collaboration. This position performs complex professional administrative financial duties to implement business processes, supervise and monitor staff, ensure financial transaction information is processed appropriately according to applicable financial standards, and develop meaningful, accurate, reports from financial data. Reports to the Director of Finance. The preferred hiring amount is between $98,555.03 - $123,193.79 Annually. Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities. For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits. The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462. Essential Responsibilities and Duties To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time. Develops City-wide policies and financial business processes to address and comply with Federal, State, Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) regulations. Develops, tests, and implements new financial systems and software including basic master data, comprehensive financial management, accounting, and reporting services. Identifies and locates source information for financial transactions and efficient business processes and compliance. Establishes deadlines, assignments, and accountability. Supervises, coaches, trains, motivates, and evaluates the performance of assigned staff. Interviews, hires, and administers disciplinary action in accordance with established personnel policy and procedures. Establishes professional standards for work quality, quantity, performance, and accountability. Maintains staff efficiency and effectiveness through daily assignment, direction, and monitoring. Ensures compliance and acts as a subject matter expert and a resource to City staff on applicable policy, procedures, and processes. Coordinates and participates in annual audit. Collects financial data, prepares required reports for auditors and management. Determines and approves financial reports distributed to outside agencies and entities. Submits the City’s Annual Comprehensive Annual Financial Report (AFCR) to the Government Finance Officers Association (GFOA) for the Certificate of Achievement for Financial Reporting Program. Provides information and keeps Department management up to date on operational and financial concerns. Represents the City on matters concerning fiscal policy and regulation. Provides feedback on progress to City executive levels and/or program administrators and maintains complete financial records. Other Duties Trains direct reports and others in new and existing financial processes and systems, as needed. Determines appropriate training method and means based on need. Provides input for selection of outside audit form. Performs additional duties to support operational requirements as apparent or assigned. Education, Experience and Skills Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education. CPA certification or Master’s degree in accounting, finance, or business administration AND at least 5 years of progressively responsible professional accounting, finance, or related experience including at least 2 years at a supervisory or managerial level. OR Bachelor’s degree in accounting, finance, or business administration AND at least 7 years of progressively responsible professional accounting, finance, or related experience including at least 2 years at a supervisory or managerial level. O R An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above. Certifications/Licenses/Other Requirements Required to successfully pass a pre-employment background check, including credit check, and a pre-employment drug screen. Knowledge, Skills, Abilities and Other Characteristics Job Knowledge Comprehensive knowledge of generally accepted accounting principles (GAAP/GASB) and procedures for governmental entities and internal control requirements and practices. Mastery of financial business processes and evaluation principles. Comprehensive knowledge of applicable municipal, state, and federal laws, policies, and procedures. Thorough knowledge of applicable software needed to perform financial reports and financial transactions. Serves as a resource in financial business processes and compliance. Reading Intermediate: Ability to read and understand written materials such as requests for proposals (RFP), project plans, complex financial reports, multi-step instruction manuals, legal documents, and reference materials. Writing Advanced: Ability to develop materials such as researched plans and processes, manuals, or evaluations. Ability to tailor writing to specific audiences and explain complex thoughts and ideas in writing. Math Advanced: Ability to apply fundamental concepts of theories, work with advanced mathematical operations methods and functions of real and complex variables. Communication Skills Advanced: Examples include making recommendations regarding policy development and implementation. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Evaluates customer satisfaction, develops cooperative associations, and utilizes resources to continuously improve customer satisfaction. Establish and maintain effective working relationships with others. Independence and Decision-Making Requires Limited Direction: Normally completes work according to their own judgment, requesting supervisory assistance occasionally. Special projects are managed with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically. Technical Skills Advanced: High level skills and extensive knowledge in approaches and systems, which affect the design and implementation of major programs and/or processes organization wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively. Fiscal Responsibilities Prepares accounting, budget, employment actions, and purchasing documents; and does research to justify language used in documents for a unit or division of a department. May recommend budget allocations. Supervisory Responsibilities Supervises, monitors, and evaluates performance for a regular group of employees or department. Provides input on hiring, discipline, work objectives/goals, performance evaluation and work assignments. Other Characteristics Effective time management and organizational skills; sometimes under strict time constraints. Performing multiple tasks simultaneously. Constant interruptions, changes of tasks, and requests for service. Working closely with others as part of a team. Sound independent judgment in fast-paced and potentially stressful situations. Tact, diplomacy, and resourcefulness in resolving problems and managing stressful situations. May require dealing with angry, frustrated and/or upset individuals on occasion. Tedious or exacting work. Maintains accurate records and files. Understand and maintain safeguards for sensitive and confidential information. Responsible for appropriate use and maintenance of City equipment, tools, and other resources, including work time. Regular and predictable attendance. Physical Conditions & Additional Information Physical Demands SEDENTARY WORK: Ability to lift up to 10 lbs. occasionally and/or negligible weights frequently. Must be able to remain in stationary position more than 50% of the time. Occasionally moves about inside the office to access filing cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations. Ability to observe details at close range (within a few feet of the observer. Machines, Tools, Equipment, Software and Hardware Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned. Work Environment Work is performed in an office environment where there may be exposure to computer screens for extended periods of time, monitor glare and dust. May require work outside of normal operating hours such as evenings, nights and/or weekends. SUMMARY OF EMPLOYEE BENEFITS Updated July 1, 2022 Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits. 1. LEAVE: Vacation: 3.09 hours accrued biweekly - 0 - <3 years 3.85 hours accrued biweekly - 3 - <5 years 4.62 hours accrued biweekly - 5 - <10 years 5.40 hours accrued biweekly - 10 - <15 years 6.16 hours accrued biweekly - 15 - <20 years 6.93 hours accrued biweekly - 20 - <25 years 7.70 hours accrued biweekly - 25+ years Sick: 4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation Holidays: 14 paid holidays per calendar year (13 observed and 1 floating) 2. INSURANCE: Aetna Medical – Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire: HMO: $0 premium for employee only coverage POS 1: Employee-only premium of $36.28 per biweekly pay POS 2: Employee-only premium of $13.02 per biweekly pay (Dependent coverage is available but the cost of the premium is not subsidized.) Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand) Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand) Dental (Delta Dental) No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized. Diagnosis and Preventive - 100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50% Primary - $50 deductible, 80/20 Prosthetic & Complex Restorative - $50 deductible, 50/50 $1,500 maximum annual benefit $1,000 Orthodontic Benefit MetLife Vision Plan: Optional Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates. Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay; $130 allowance for frames, after co-pay, plus additional discounts where accepted. Life: Two times annual salary (paid by the City) Optional supplemental life available for employee, spouse, dependents (paid by employee) AFLAC: Optional Cancer/accident/short term disability/intensive care insurance (paid by employee) Long Term Disability Protection from income loss due to long-term illness or injury (paid by the City) 3. RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan. Pension: Choose from two options: A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary. A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees) Supplemental: Deferred Compensation (457) - employee contribution 4. OTHER BENEFITS: Flexible Spending Accounts: Health Care Expenses Dependent Care Expenses Parking/Mass Transit Expenses Parking Subsidy of $50 per month Wellness Programs: Gym Reimbursement Program Monthly On-Site Nurse and Annual Flu Shots Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes Weight Watchers at Work Bike Commuter Program: Reimbursement of up to $20 per month for reasonable bike commuting expenses Employee Assistance Program: A variety of confidential, personal professional services for you and your family available 24 hours a day. Tuition Reimbursement Program: Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.
Salary: $98,555.03 - $123,193.79 a year
Employment Type: Full-time
Qualifications
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