Executive Assistant to the Provost
Athens , GA
Share
Posted 2 days ago
Apply Now Processing...
Email Job
Apply Now Processing...
Email Job
Job Description
Posting Details
Posting Details
Posting Number
S11903P
Working Title
Executive Assistant to the Provost
Department
SRVPAA-SR VP Acad Affrs & Prov
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
As the chief academic officer at the University of Georgia, the senior vice president for academic affairs and provost guides efforts to promote excellence in teaching, research and public service.
College/Unit/Department website
https://provost.uga.edu/
Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
Monday - Friday 8:00-5:00 in standard office environment
Advertised Salary
$55,000-65,000
Posting Date
04/05/2024
Open until filled
Yes
Closing Date Proposed Starting Date
04/22/2024
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information
Classification Title
Office/Clerical Lead
FLSA
Non-Exempt
FTE
1.00
Minimum Qualifications
Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Bachelor's Degree
3+ years related experience
Position Summary
This incumbent provides administrative and project support to the office of the Sr. Vice President for Academic Affairs and Provost. This individual will serve as the principle point of contact and liaison with internal and external constituencies with regard to scheduling meetings and managing the calendar for the Provost. This position reports to the Chief of Staff to the Provost and will operate as an integral member of the staff support team. The Executive Assistant to the Provost will proactively participate in moving the office forward through efficient and effective service delivery methods and procedures in the Provost's Office and campus-wide. This individual routinely deals with issues of a highly confidential nature and will use discretion effectively.
This position involves use of a P- CARD .
Knowledge, Skills, Abilities and/or Competencies
• Direct knowledge in the role of executive level office support and an understanding of academic institutions.
• Clear demonstrated their ability to do strategic research, solve problems, multi-task, and work as a valued member of a team in an active and exciting work environment.
• Will be service focused and a self-starter.
• Superior organizational skills; excellent written and oral communication skills, and strong computer skills.
• Demonstrated ability to use independent judgment and discretion with confidential information.
Physical Demands
Normal office environment.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
Yes
Is having a P-Card an essential function of this position?
Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.
Duties/Responsibilities
Duties/Responsibilities
• Serves as the chief point of contact for calendar management and scheduling meetings for the Senior Vice President for Academic Affairs and Provost.
• Ensure all of the Provost's calendar appointments are accurate and updated with appropriate information and primary responsibility for the proactive management of the Provost's calendar.
• This position helps make decisions and suggestions about the Provost's weekly meeting and manages all meeting logistics.
Percentage of time
30
Duties/Responsibilities
• Manages all travel for the Provost. This involves significant attention to detail and management of complex domestic and international travel, registration for major conferences and meetings, and frequent communication directly with the Provost regarding preferences, changes, etc.
Percentage of time
25
Duties/Responsibilities
• Supports event planning for the Office of the Provost. This entails coordination of scheduling, securing vendors, creating and sending invitations, tracking RSVPs, communication with honorees and attendees, and executing the final event.
Percentage of time
20
Duties/Responsibilities
• Works with the Office of Academic Fiscal Affairs to complete purchases and reimbursements as needed. This role manages subscriptions and other services utilized by the Provost's Office and orders general office supplies and specific supply needs for the Provost.
Percentage of time
10
Duties/Responsibilities
• Provides general administrative support for the Provost's Office. Greet visitors, answer phone calls, handle incoming physical and electronic mail, responds directly to routine requests, refers items to the Chief of Staff or Assistant to the Provost when necessary, proofreads and transmits outgoing documents and mail.
• Handles duplicating, fax, email communications, schedules appointments. Receives inquiries for information and assistance from students, faculty, administration, other staff, and the general public in person, via email, and by phone and communicates information pertaining to university procedures, policies, regulations, and program and communicates these requests to the Chief of Staff or Assistant to the Provost.
Percentage of time
10
Duties/Responsibilities
• Provide back up assistance to other staff in the Office of the Provost as needed.
Percentage of time
5
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
Read More
Apply Now Processing...
Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
High School or Equivalent
Required Experience
3+ years