Administrative Specialist
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S11899P
Working Title
Administrative Specialist
Department
VetMed-Business Office
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health.
The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our .
College/Unit/Department website
www.vet.uga.edu
Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
Monday - Friday; 8:00 am - 5:00 pm
Advertised Salary
Commensurate with Experience
Posting Date
04/04/2024
Open until filled
No
Closing Date
04/12/2024
Proposed Starting Date
04/29/2024
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information
Classification Title
Office/Clerical Assistant
FLSA
Non-Exempt
FTE
1.00
Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
Position provides administrative support for CVM IT, Facilities, ERC , and Business Office Departments. This includes Payment Requests, Purchase Requisitions, and P-Card purchases when necessary. They will also oversee CVM mail/packages as well as annual inventory. Will work under limited supervision.
Knowledge, Skills, Abilities and/or Competencies
• Strong computer skills and attention to detail.
• Excellent ability to communicate both in writing and speaking.
• Effectively perform multiple tasks.
• Excellent customer service, interpersonal, and organizational skills.
Physical Demands
• Lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Walk, sit, and stand.
• Driving as needed to perform job duties.
Is driving a responsibility of this position?
Yes
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
Yes
Is having a P-Card an essential function of this position?
Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.
Duties/Responsibilities
Duties/Responsibilities
• Provide administrative support for IT, Facilities, ERC , and Business Office Departments. Duties include entering purchase requisitions into UGAMart, submitting Payment Requests, using P-Card when needed, and preparing deposits to be given to the Business Office. Will also handle invoicing for ERC for jobs done with CVM and other UGA campus locations.
• Handle P-Card reconciliation for purchases made as well as other P-Card holders in IT, Facilities, and ERC .
• Support CVM IT and Facilities with help desk administration. This includes routing tickets submitted as well as phone calls received.
Percentage of time
75
Duties/Responsibilities
• Coordinate mail room operations. Duties include daily sorting of mail for CVM and oversight of packages and deliveries.
• Supervisor student worker in delivering mail and packages to CVM faculty and staff throughout the day.
• Serve as liaison to UGA Libraries for receiving/returning books.
Percentage of time
15
Duties/Responsibilities
• Oversee and manage annual inventory.
• Serve as backup to Safety Officer when assigning general building access for UGA employees and vendors/contractors, and adjusting door lock/unlock schedules.
• Other additional duties as assigned.
Percentage of time
10
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
High School or Equivalent
Required Experience
Open