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Program Support Specialist

National Experienced Workforce Solutions (NEW Solutions)

Location: Mankato, Minnesota
Type: Full-Time, Non-Remote
Posted on: February 29, 2024
Program Support Specialist
ID: AMN-069 Location: Mankato Program: ACE
Wage/Hr: $20.00 Hours/Week: 32-40 Minimum Age: 55
Being Age 55 or Older is Good for The Environment! The Agricultural Conservation Experienced Services (ACES) Program offers unique opportunities in Scientific, Technical, and Agricultural support for individuals aged 55 and over to support the Department of Agriculture?s Natural Resources Conservation Service (NRCS) through a grant administered program awarded to National Experienced Workforce Solutions (NEW Solutions). This is a unique program where your talents, expertise and experience will truly be valued. The ACES program provides an opportunity to work side-by-side with NRCS staff that are doing important work every day. Benefits: Paid Health Insurance Premium for positions budgeted at 60+ hours per pay period, Accrued Vacation and Sick Leave, Paid Federal Holidays, and optional Vision and Dental Insurance available for positions budgeted at 35+ hours per pay period. NOTE: Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an "at-will" relationship. This means that an Enrollee is free to terminate his or her enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee. NOTE: An ACES Enrollee is not a federal employee, nor an employee of NEW Solutions. An ACES Enrollee is a participant in a grant program, which is established through a Cooperative Agreement funded by the USDA-NRCS and administered by NEW Solutions.
Minimum of 5 year(s) of experience in Microsoft Office and proficiency in Adobe Acrobat. Use of office automation equipment including scanner, and printer. Knowledge of computer internet security/ cyber security. Capable of basic letter writing and proficiency in written and verbal communications. OR HS/GED Degree in Business or Financial Management, Office Administration or related field of study.
• Must possess and maintain a valid state motor vehicle operator's license for the type of vehicle(s) operated to perform the duties of this position. This may require the operation of a motor vehicle on both public and private roads during daylight hours. Skill in operating personal computer software, as well as simple programming (including word processing, spreadsheets, email, file transfers, internet, time keeping, and databases), in order to research, tabulate, and analyze economic data, prepare correspondence, finalize documents, and foster work improvement. Other Requirements: Subject to satisfactory adjudication of background investigation and/or fingerprint check. Failure to pass the background investigation will result in termination of employment.
• Experience required with Windows, MS Word, MS Excel
• Adobe, MS PowerPoint, MS Teams, Conservation Desktop, Protracts, CART
Provide contract support with financial review and ensuring all documents are accountable in the file and uploaded in the database systems for payment obligations.
• Incumbent reviews accuracy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, statements and miscellaneous paperwork associated with program contracts; reviews/uploads program information into applicable database; and forwards completed document to financial management staff for payment. 40%
• Assemble contract folders according to program guidelines; review practice components to financial cost data; identify discrepancies to be fix prior to payment obligation. 25%
• Compile supporting documents to validate payment requests, ensure that payment requests comply with contract provisions and are within spending limits prior to submission of payment. 15%
• Track contract activities for progress and spot checking; compile findings into reports 10%
• Serve as "backup" for reception, mailing, and record management. Assist with processing forms, maintaining program files, facilitate re-organization of all field office files to meet established protocol and maintain ledgers for training, and workload/program contracts. 10%
• Annual information system security, anti-harassment, and civil rights training. Enrollee will need a working knowledge of the Natural Resources Conservation Service (NRCS) software such as Protracts, Toolkit, Performance Results System, and Excel. Additionally, enrollee will establish and maintain files in Toolkit and Protracts.
• Travel Requirements: Day trips to other field offices
NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.
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