Event Services Assistant Manager
Athens , GA
Share
Posted 5 days ago
Apply Now Processing...
Email Job
Apply Now Processing...
Email Job
Job Description
Posting Details
Posting Details
Posting Number
S11853P
Working Title
Event Services Assistant Manager
Department
PSO-Cont Ed-Conference Svcs
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
The University of Georgia Center for Continuing Education & Hotel is hiring motivated, dependable, and team-orientated individuals for jobs that advance UGA's mission of Public Service and Outreach. The Georgia Center, located on campus across from Stegeman Coliseum, is the campus hub for the development and administration of non-credit professional and continuing education courses as well as home of the only on-campus hotel.
College/Unit/Department website
www.georgiacenter.uga.edu
Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
40.0 hours per week; Monday - Friday; occasional nights and/or weekends
based on events schedule.
Advertised Salary
$50,000-$59,000, commensurate with experience
Posting Date
03/26/2024
Open until filled
Yes
Closing Date Proposed Starting Date
05/01/2024
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information
Classification Title
IT Technical/Paraprofessional/Professional
FLSA
Non-Exempt
FTE
1.00
Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
• Bachelor's degree or minimum 2 years' experience working in the hospitality industry in similar role.
• Experience running audio/visual equipment and systems preferred.
• Experience in supervisory and/or managerial roles preferred.
Position Summary
This position assists the Event Facilities Manager in managing the Department of Event Services which oversees the physical and AV setup of conferences held at the Georgia Center. This entails the use, setup, maintenance, and turnover of 24 technology-enhanced multi-functional conference rooms, 3 boardrooms, 2 auditoriums, exhibit space, banquet ballrooms, and AV support 7 days a week.
Knowledge, Skills, Abilities and/or Competencies
• Experience running audio/visual equipment and systems.
• Experience in supervisory and/or managerial roles.
• Ability to read and interpret documents such as safety rules, operating instructions, and procedural manuals.
• Ability to communicate (verbal and written) clearly and effectively with supervisors, clients, and staff.
• Ability to work compatibly with co-workers and supervisors, follow instructions accurately, demonstrate an overriding sense of responsibility and care for the functions, tasks, responsibilities, equipment, facilities, and personnel of the Event Services department and the Georgia Center.
• Ability to act as crew foreman, performing work alongside co-workers, leading by example and motivating co-workers to accomplish tasks, inspecting, and ensuring all job tasks are completed properly and accurately, ensuring office and audiovisual equipment is secure and accounted for.
Physical Demands
• Lift and move heavy equipment (at least fifty pounds at each occurrence) and other audio visual equipment over an eight hour work shift.
• Climb up and down ladders.
• Stand for long periods.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
No
Does this position have operation, access, or control of financial resources?
No
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
No
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.
Duties/Responsibilities
Duties/Responsibilities
Coordinate set-up of conference facilities including physical room sets and audio-visual requirements.
• Review conference requests and clarify requests while creating a daily task list (Setup Sheet) for the setup crew.
• Be a point of contact for our conference planners and internal clients for questions about physical and AV setup for events.
• Support the department manager with the maintenance of technical audio/visual equipment, tables, chairs, and additional department inventory.
• Interact with conference planners and internal clients to plan/guide them to a successful meeting/event.
Percentage of time
40
Duties/Responsibilities
Set-up, operate and support Georgia Center audio visual systems.
• Make minor repairs/updates to current AV systems, coordinate AV installations with outside contractors.
• Coordinate technical support/setup with events/groups/ UGA units coming to the Georgia Center.
Percentage of time
30
Duties/Responsibilities
Hire, train, and manage labor to work in the Event Services Department.
• Support department manager by helping to ensure that department is fully staffed, trained and operational during all specified hours of operation.
• Conduct training sessions for all department personnel.
Percentage of time
10
Duties/Responsibilities
Attend client pre-con, department, and inter-department meetings.
• Provide oversight to all meeting spaces prior to scheduled event.
• Ensure spaces are prepared accurately, operate as intended, and reflect the designed layout.
• Collaborate with department leadership to prepare and distribute employee schedules.
• Represent the department in meetings and special projects as needed.
Percentage of time
10
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
Read More
Apply Now Processing...
Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Associate Degree
Required Experience
2+ years