Event Operations Specialist
City of Mankato
17 reviews
1 Civic Center Plz, Mankato, MN 56001
$49,192.00 - $66,955.20 a year - Full-time
City of Mankato
17 reviews
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Pay • $49,192.00 - $66,955.20 a year
Job type • Full-time
Shift and schedule • Weekends as needed
 
Location 1 Civic Center Plz, Mankato, MN 56001
 
Full job description
Description
Nature of Work:
Under the direct supervision of the Operations Superintendent the responsibilities of the Event Operations Specialist include, but are not limited to, event set up and tear down, event logistics planning, facility maintenance and facility cleaning at the Mayo Clinic Event Center and Vetter Stone Amphitheater. This position will help hire, train and oversee the contracted labor working as the event operations crews.
Grade: STA1 FLSA Status: Non-Exempt
Supervisor Title: Operations Superintendent
Minimum Qualifications of Education and Experience:
• Demonstrated experience in event operations management, logistics and planning, and/or facility maintenance.
• A High School Diploma or GED equivalency.
• Must possess a valid driver's license and be able to drive in the state of Minnesota.
OR
• Any satisfactory equivalent combination of education, training, and experience that demonstrates the knowledge, skills, and abilities to perform the duties of the job proficiently may be substituted for the above requirements.
About Us:
Our employees are committed to working in an environment that fosters the core values of the City of Mankato – positive attitude, accountability, respect, teamwork, and integrity. We care about making a positive difference in the lives of others. Our work is challenging and has purpose. We listen and engage with each other and our community. We are empowered and trusted to make good decisions that align with the public service principles and core values. Our organization is committed to investing and developing each other. We will recognize and celebrate our collective achievements and individual accomplishments.
We take pride in investing in our employees. Our team enjoys a supportive work environment that encourages not only success for the community we serve, but for you as well. Come grow your career with us!
Duties / Responsibilities
Primary Essential Work Functions:
• Assist sales/events staff with event planning logistics and execution of events.
• Assist with hospitality, operational and security staff, pre-event, event day and post event to ensure client & facility maintain objectives while adjusting to additional needs and requests.
• Serve as facility representative for operations related activities including equipment load in, set up, and tear down, ice rink/arena turnovers.
• Assist in hiring temporary event staff, provide training, instruction, guidance, and oversight of all contracted labor working as event operations.
• Schedule event operational staffing for all scheduled events and facility projects, ensuring staffing levels are adequate to complete required jobs and tasks.
• Maintain inventory of equipment and supplies required to continually maintain facility and event requirements.
• Performs and ensures preventative maintenance with operational and facilities service area on facility equipment and fixtures.
• Provide a safe and secure environment on event and non-event days, ensuring facility integrity (locked doors and access points), staff, client, & patron safety and recognizing when additional support; Public Safety, EMT or Contracted Security is required.
• Responds to facility and equipment requiring maintenance and housekeeping ensuring facility and equipment is in good working order.
• Monitor and work within facility budget to ensure expenditures are justifiable and warranted.
Communicates With:
• Internally – Event Center staff, contracted staff, other City staff/departments
• Externally – vendors, clients, OSHA/regularity, and safety agencies
Supervision:
• Contracted Event Staff
Other Work Functions:
• Performs physical and mental demands and work environment requirements for this position.
• Attendance during regularly scheduled work hours and outside regular hours as necessary.
• Effective and respectful communication and interactions with other employees, supervisors, individuals from other organizations, and community customers.
• Performs other related work as assigned or apparent.
Knowledge, Skills, and Abilities Required:
• Knowledge of production technical equipment, planning and design methods, setup techniques, including change outs, electrical hookups, staff placement, sound, and light applications.
• Knowledge of lighting, sound, projection equipment.
• Knowledge of basic construction practices and appropriate execution.
• Ability to effectively supervise the work of others.
• Ability to perform job functions with little or no supervision, and make independent decisions based on sound management and planning principles.
• Ability to use reasonable judgment and possess sound reasoning skills due to the independent nature of a considerable amount of work involved.
• Working knowledge of computers and computer applications.
• Good listening skills along with the ability to learn quickly and apply.
• Ability to respect diversity of individuals, listen to their concerns, and be open to new ideas and constructive criticism.
• Ability to listen, comprehend and effectively communicate information both written and verbally to all individuals.
• Knowledgeable in proper lifting techniques used in strenuous lifting of heavy objects.
• Able to recognize unsafe working conditions and actively prevent unsafe situations.
• Ability to interpret a number of changing variables to produce a consistent outcome.
• Proven job reliability, dedication and attention to detail.
• Ability to solve practical problems.
• Ability to carry out verbal and written directives safely, effectively, and efficiently.
• Knowledge and skill in the operation of equipment associated with the position.
• Ability to maintain effective working relationships with employees, supervisors, and the general public.
Persons with Disabilities:
The above is a general listing of job duties. Essential and non-essential functions may vary by individual position. Reasonable accommodations may be available for both essential and non-essential job duties.
Qualifications / Conditions of Employment
Conditions of Employment:
• Must possess a valid Minnesota Class D driver’s license and be able to drive.
• Must successfully complete a physical examination, drug testing, and background check.
• Must obtain a forklift certification within three (3) months of start date.
• Must meet expectations of the work functions and knowledge, skills, and abilities for the position.
• Must comply with organizational and departmental policies.
• Must comply with data practices policies and standards relative to not public data. Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility. While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonably finished the not public data must be properly stored according to city policy and the Minnesota Statutes.
Hours of Work
This position will work evening hours, plus nights, holiday, and weekend hours. This position is responsible for event preparation, presentation, and move out periods. Continuous hours of work may be varied and long as events and productions determine working hours.
 
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