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Lead Secretary/Receptionist

New Ulm Public Schools

Location: 318 South Payne Street, New Ulm, MN 56073
Type: Full-Time, Non-Remote
Posted on: March 23, 2024
New Ulm Public Schools Independent School District #88 Home of the Eagles JOB POSTING FOR Lead Secretary - Full time, year round position - Jefferson Elementary School Internal and external applications are accepted until the position is filled. Position Available: Jefferson Elementary School - Lead Secretary - Full time, year round position Location: Jefferson Elemtary School, 318 South Payne Street, New Ulm MN Job Description/Duties: The administrative assistant plays a vital role in supporting both the elementary school principal and front office staff in the efficient operation of the school. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The administrative assistant will serve as a liaison between the principal's office and the front office, ensuring effective communication and coordination of administrative functions. Key Responsibilities: Administrative Support for the Principal: Manage the principal's appointments, and coordinate meetings. Assist in preparing and distributing correspondence, reports, and presentations. Maintain confidential files and records related to student discipline, personnel matters, and other sensitive information. Conduct research, gather data, and compile information as requested by the principal. Handle incoming inquiries, prioritize requests, and follow up on action items. Front Office Support: Serve as a point of contact for visitors, parents, and staff entering the school office. Answer phone calls, respond to inquiries, and direct messages to appropriate staff members. Assist with student enrollment, registration, and attendance procedures. Manage office supplies inventory, order supplies, and maintain office equipment. Provide general clerical support, including filing, copying, and organizing documents. Communication and Coordination: Facilitate communication between the principal's office and front office staff, ensuring timely dissemination of information. Coordinate with teachers, staff, and parents to schedule appointments, meetings, and events. Assist in preparing and distributing school-wide announcements, newsletters, and other communications. Collaborate with other administrative assistants and school personnel to coordinate activities and events. Prepare and send the monthly newsletter Data Management: Maintain accurate records and databases related to student information, attendance, and discipline. Enter and update student data in the school's information management system. Generate reports and assist in analyzing data for administrative purposes. Position Qualifications: High school diploma or equivalent (Associate's degree preferred). Previous experience in an administrative support role, preferably in an educational setting. Proficiency in Microsoft Office applications (Word, Excel, Outlook). Excellent organizational skills and attention to detail. Strong interpersonal and communication skills. Ability to multitask and prioritize tasks effectively in a fast-paced environment. Knowledge of office procedures, equipment, and systems. Hours/Dates: Full time, year round position Start Date: As agreed upon Wage: Hourly wage will be dependent upon experience; Clerical Wage B22; Benefit package available. Application Deadline: Internal and external applications are accepted until the position is filled Application Available: or The school district shall require that applicants for school district positions, who receive an offer of employment, submit to a criminal history background check at an expense to the applicant. All final offers of employment are contingent upon background check results. The employer reserves the right to make assignments of employees to particular buildings. New Ulm ISD is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. New Ulm Public Schools is a regional center of educational excellence. Our vision is: “Empowering our learning community through equitable, engaging and innovative programming.” Our schools and staff provide challenging and engaging academic programs for all students. Student success in academics, fine arts and athletics are reasons students and families come to New Ulm. We offer an early learning center for preschool and kindergarten students, including a community education center. This center includes many outdoor and indoor active learning spaces. Jefferson Elementary provides programming for grades 1-4, focusing on small group instruction, responsive classroom, STEM opportunities and core curriculum. We offer a middle school structure and environment for grades 5-8, focused on advisory, exploratory and experiential learning opportunities. Our high school is for grades 9-12, offering college, vocational and work ready courses. We have many opportunities for Fine arts and athletics for all students. A Career Technical Education (CTE) Center provides students with opportunities in automotive, welding, manufacturing, fabrication, engineering, construction careers and cabinetry. For more information on New Ulm Public Schools and the city of New Ulm, please visit the following resources: New Ulm Public Schools: City of New Ulm: New Ulm Chamber of Commerce: Careers in New Ulm video: Job Type: Full-time Pay: $16.00 - $19.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Schedule: Day shift Monday to Friday Ability to Relocate: New Ulm, MN 56073: Relocate before starting work (Required) Work Location: In person
Salary: $16 - $19 an hour
Employment Type: Full-time
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