Assistant Director of Finance & Operations
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S11823P
Working Title
Assistant Director of Finance & Operations
Department
Warnell-Sch Forestry & Nat Res
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department College/Unit/Department website Posting Type
External
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
M-F
Advertised Salary
Commensurate with Qualifications and Experience
Posting Date
03/21/2024
Open until filled
Yes
Closing Date Proposed Starting Date
04/01/2024
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information
Classification Title
Fiscal Affairs Manager
FLSA
Exempt
FTE
1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Masters degree preferred in Finance, Management or a related field. A minimum of three years of supervisory experience preferred.
Position Summary
This is a high-level position expecting great professionalism and superior abilities to analyze, plan, organize, evaluate and manage the day-to-day activities of the fiscal and administrative office of the Warnell School of Forestry & Natural Resources. This is a supervisory position which assists the Director of Finance & Administration in managing accounting, budgeting, HR functions, auditing and other related functions to ensure the financial integrity of the School. Also, evaluates and resolves complex budgetary, payroll, and personnel issues; and provides support to the large discover abroad program at the School
Knowledge, Skills, Abilities and/or Competencies
• Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
• Demonstrate a high level of customer service attitude for serving a diverse clientele of faculty, staff, students, and external entities by developing and maintaining effective working relationship with everyone.
• Strong leadership and ability to address questions, needs, and concerns in a professional manner on behalf of the Warnell School.
• Extensive computer experience in the Windows environment including Excel, Word processing, E-mail, and extensive experience with OneSource Financials and OneUSG Connect expected.
• Strong analytical and problem-solving skills.
Physical Demands
Sitting at a desk and working on a computer for long hours.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.
Duties/Responsibilities
Duties/Responsibilities
• Train, mentor, and supervise 5 Fiscal and Administrative Oce staff engaged in processing position posting, hiring, payroll, grants (post-award and cost-share), purchasing, payment requests, invoicing, reimbursements, travel, deposits, and P-Card purchasing and approval.
• Responsible for coverage plan within the fiscal office when there are absences/vacancies.
• Prepare and disseminate monthly reports, monitor overdrafts and offer timely resolution and offer guidance to faculty and staff as needed.
• Perform random audits of the processes and procedures to determine areas of knowledge base gaps and arrange/provide training to individuals.
• Ensure compliance with UGA financial processes and standards.
• Review outgoing communications to ensure they are meeting the customer services standards and information provided is accurate.
Percentage of time
40
Duties/Responsibilities
• Assist and support the Director of Finance & Administration in their role as the fiscal head of the School including attending fiscal meetings on their behalf, budget development, special reports and projects
• Any other assigned tasks to effectively manage the fiscal and administrative office.
Percentage of time
20
Duties/Responsibilities
• Oversee study away and eld studies budgets, ensuring proposals fall within guidelines.
• Process budget journals and reconcile and approve expenditures. Serve as the OGE liaison.
Percentage of time
20
Duties/Responsibilities
• Primary approver for payroll transactions including timesheets, funding changes, retro pay changes, and other HR functions in the OneUSG Connect systems and purchase requisitions, journal vouchers, and GL and AP Journals in the OneSource Financials system.
• Backup approver for travel, payment requests, expense reports, and other functions. Also function as P-Card Approver.
Percentage of time
20
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Bachelor's Degree
Required Experience
3+ years