Administrative Assistant (Front Desk)
Action Personnel Inc
10 reviews
Roanoke, VA 24001
$20 - $22 an hour
Pay in top 20% for this field Compared to similar jobs on Indeed
Action Personnel Inc
10 reviews
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Pay • $20 - $22 an hour
Shift and schedule • Day shift
 
Location Roanoke, VA 24001
Benefits
Pulled from the full job description
• Paid time off
Full job description
The Administrative Assistant is responsible for greeting customers, visitors and guests; determining nature of business and directing visitors to the appropriate location; operating the switchboard and maintaining telephone listing information, assisting Sales staff with clerical and administrative support duties, managing the office calendar, mail, faxes and ordering office supplies.
Supervisory Responsibilities:
This job has no supervisory responsibilities.
Essential Duties/Responsibilities:
• Greet customers, visitors, and guests in a courteous and professional manner. Determine purpose of visit and direct individual to appropriate location.
• Answer, screen, and direct telephone callers to appropriate personnel.
• Maintain and organized and professional appearance in reception area at all times. Discard obsolete materials, as appropriate.
• Provide training to employees providing front desk relief.
• Maintain telephone listing; ensure names, email address, and other vital contact information is accurate and current.
• Notify supervisor of issues/problems that arise within reception area.
• Open and sort daily mail; scan invoices to Accounts Payable
• Distribute UPS/Fed-Ex/USPS packages to appropriate department
• Responsible for the purchase of online supplies for office staff
• Maintain calendars for Corporate conference rooms, Corporate calendar, PTO/ birthday/ anniversary calendars.
• Schedule lunches for office events and/or meetings.
• Responsible for preparation and production of the yearly newsletter.
• Provide administrative support for the sales department and staff by assisting with preparation and distribution of quotes, data entry of sales orders as needed.
• Provide clerical support to other departments as needed.
• Perform other related duties as assigned.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Skills/Abilities:
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Professional demeanor.
• Strong administrative skills.
• Good computer skills, including knowledge of Microsoft Office Products (Excel, Word, PowerPoint and Outlook).
• Excellent organizational skills with ability to coordinate tasks with competing demands.
• Must be able to work independently and exercise good judgment.
• Must be able to handle high volume calls and maintain professional demeanor.
• Must be able to work additional hours as needed to meet customer demands.
• Must be able to maintain confidentiality.
• Promote a positive customer experience.
Education and Experience:
• High school diploma or equivalent.
• Previous experience in an office environment preferred.
Day shift, 32 hour work week
The Administrative Assistant is responsible for greeting customers, visitors and guests; determining nature of business and directing visitors to the appropriate location; operating the switchboard and maintaining telephone listing information, assisting Sales staff with clerical and administrative support duties, managing the office calendar, mail, faxes and ordering office supplies.
Supervisory Responsibilities:
This job has no supervisory responsibilities.
Essential Duties/Responsibilities:
• Greet customers, visitors, and guests in a courteous and professional manner. Determine purpose of visit and direct individual to appropriate location.
• Answer, screen, and direct telephone callers to appropriate personnel.
• Maintain and organized and professional appearance in reception area at all times. Discard obsolete materials, as appropriate.
• Provide training to employees providing front desk relief.
• Maintain telephone listing; ensure names, email address, and other vital contact information is accurate and current.
• Notify supervisor of issues/problems that arise within reception area.
• Open and sort daily mail; scan invoices to Accounts Payable
• Distribute UPS/Fed-Ex/USPS packages to appropriate department
• Responsible for the purchase of online supplies for office staff
• Maintain calendars for Corporate conference rooms, Corporate calendar, PTO/ birthday/ anniversary calendars.
• Schedule lunches for office events and/or meetings.
• Responsible for preparation and production of the yearly newsletter.
• Provide administrative support for the sales department and staff by assisting with preparation and distribution of quotes, data entry of sales orders as needed.
• Provide clerical support to other departments as needed.
• Perform other related duties as assigned.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Skills/Abilities:
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Professional demeanor.
• Strong administrative skills.
• Good computer skills, including knowledge of Microsoft Office Products (Excel, Word, PowerPoint and Outlook).
• Excellent organizational skills with ability to coordinate tasks with competing demands.
• Must be able to work independently and exercise good judgment.
• Must be able to handle high volume calls and maintain professional demeanor.
• Must be able to work additional hours as needed to meet customer demands.
• Must be able to maintain confidentiality.
• Promote a positive customer experience.
Education and Experience:
• High school diploma or equivalent.
• Previous experience in an office environment preferred.
Day shift, 32 hour work week