Title: Administrative Staff Assistant: Western Regional Office #01775 State Role Title: Admin and Office Spec III - 19013 Hiring Range: $42,862 - $66,865 Pay Band: 3 Agency: Dept of Corr - Central Admin Location: Western Regional Office Agency Website: www.vadoc.virginia.gov Recruitment Type: Agency Employee Only - A Job Duties This position serves as Administrative Staff Assistance to the Regional Operations Chief. Provides administrative support for the Region Operations Chief ensuring that the recording, typing, distributing, scanning and/or filing of correspondence is handled in an appropriate manner. Prepares various required quarterly/monthly/weekly reports are submitted in a timely manner. Serves as backup-up to the Executive Secretary Senior positions and Regional Operations Officer in handling correspondence and telephone calls. Minimum Qualifications High school diploma or equivalent. Demonstrated proficiency in collecting data and preparing statistical reports. Demonstrated ability to prepare routine reports. Experience maintaining executive level/management calendar, coordinate and function as lead Administrative Support position in the Regional Office. Recent experience using computer software to include all Microsoft Office applications with extensive knowledge of Word, Excel, PowerPoint and Outlook. Recent demonstrated experience performing administrative duties to include verbal and oral communication, composing correspondence, taking minutes, comprehending written communications. Experience providing quality customer service to internal and external customers. Experience handling confidential data and information. Additional Considerations Experience working with DOC policies and procedures. Recent experience in Corrections. Experience leading and directing other administrative staff. Advanced knowledge in Administration, Criminal Justice, or a related field with some specialization in organizational functions. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. If selected as a finalist with the VADOC, candidates can expect the following: Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position. Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others. Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé. Tobacco Free: All VADOC facilities are Tobacco free. Use of all tobacco products is always prohibited on site. Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request. VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services Contact Information Name: Human Resources Phone: 804-659-8424 Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Salary: $42,862 - $66,865 a year
Employment Type: Full-time
Qualifications
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