Payroll/Human Resources Technician
Western Virginia Water Authority
24 reviews
Roanoke, VA
$43,908 a year - Full-time
Western Virginia Water Authority
24 reviews
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Certifications Do you have a valid Fundamental Payroll Certification certification?
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Skills Do you have experience in Payroll ?
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Education Do you have a Associate's degree ?
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Job details Here’s how the job details align with your profile .
Pay • $43,908 a year
Job type • Full-time
Shift and schedule • 8 hour shift
• Monday to Friday
 
Location Roanoke, VA
 
Benefits
Pulled from the full job description
• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
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Full job description
Applicants for Payroll/Human Resources Technician position must apply on-line at our website: www.westernvawater.org/careers
Payroll/Human Resources Technician
SUMMARY OF JOB for Payroll/Human Resources Technician
Performs technical administrative Payroll and Human Resources functions under the general supervision of the Human Resources/Payroll Manager. Provides support with complex paraprofessional accounting/finance/budgeting/auditing/ administrative functions. Responsible for bi-weekly payroll processing, timekeeping, paying of bi-weekly and quarterly taxes and vendor reconciliation. Assist in payroll quarterly and year-end requirements. Assist with personnel budget and audits on an annual basis. Back up to Human Resources/ Payroll Specialist and Human Resources Assistant. Associates Degree and at least 1 year experience and/or training in payroll. This is 1st level in the Payroll/HR career ladder.
1st in the Payroll/HR career ladder – Payroll/HR Technician. This is an entry level position to learn WVWA payroll practices. Employee should have at least 1 year of experience in payroll processing.
2nd in the Payroll/HR career ladder – Payroll/HR Specialist. This position should have at least 6 months of experience at WVWA as a Payroll Technician and be able to perform all duties of the Payroll/HR Specialist prior to promotion.
3rd in the Payroll/HR career ladder – Payroll/HR Coordinator. Have at least 1 ½ years experience as Payroll/HR Specialist at WVWA, proficient in responsibilities and have Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
ESSENTIAL DUTIES AND RESPONSIBILITIES
Includes the following. Other duties may be assigned or scheduled.
· Verifies other timekeepers’ timesheets and payroll entries. Consults with timekeepers on time and pay issues.
· Performs and prepares all payroll processing, year-end and quarterly payroll reports and payroll taxes to include but not limited to 941, Multiple Worksite report, VEC report and W-2.
· Timekeeper for 5 divisions.
· Assists with annual audit; provides a variety of data including reconciliations, liability totals, and other related schedules as requested.
· Completes wage verifications and various surveys for government agencies.
· Verify entry and pay garnishments, liens, levy and child support payments when due.
· Assist with preparing required reports and payroll documents for Auditors.
· Assist in updates required to payroll system to include but not limited to taxes, limits on 457/401, HSA plans on required year-end, fiscal year-end requirements.
· Assist in preparing and managing annual personnel budget process working closing with HR/Payroll Manager to assure benefit and salary increases are budgeted accordingly.
· Collects required employee paperwork during new hire orientation with ability to explain forms to employees.
· Assist in Payroll/HRIS system upgrades, new developments, new functions etc.
· Assist in maintaining and creating standard operating procedures (SOPs) on all responsibilities to include timekeeping responsibilities, analyze workflow and suggest/implement solutions to create operational efficiencies.
· Exercises tact, diplomacy, and courtesy when dealing with the public and others within the organization.
· Attends payroll and human resources related seminars, classes and meetings throughout the year.
· Performs research, organizes data, draws conclusions and communicates results to upper management as requested.
· Processes and verifies retiree health premiums received.
· Back up to the Human Resources/Payroll Specialist coordinating termination/retirement process, coordinate benefit changes, enters new employees into Employee Navigator, VRS/City retirement responsibilities, filing required reports (EEO4, credible coverage, US census) and maintaining organizational chart.
· Back up to the Human Resources Assistant assisting with the Trakstar performance review system, DOT and non-DOT random drug screening process, Coulter parking spaces and FOB activation/deactivation, reviewing offer letters and performing drug test on new employees, handling of department mail, and ordering department supplies.
· Supports Divisional needs and requirements related to Payroll/ Human Resource topics.
· Assist other Human Resource staff as needed or as time permits and assist in special projects as needed.
SUPERVISORY RESPONSIBILITIES
There are no supervisory responsibilities for this position.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Comprehensive knowledge of office terminology, computers, computer software, policies and procedures.
· Working knowledge of the generally accepted accounting principles, government audit standards and methods and procedures used in payroll.
· Must have knowledge of rules, regulations and ordinances administered by the Human Resources department, comprehensive knowledge of administrative techniques, as well as a comprehensive knowledge of business communications, spelling and business mathematics.
· Must have the demonstrative ability to communicate effectively both orally and in writing, to perform quantitative and narrative reporting and to interpret and implement policies.
· The ability to maintain the confidentiality of information handled in the department.
· Ability to read and interpret documents such as company policies, operating and procedure manuals.
· Ability to write reports, correspondences and procedure manuals.
· Ability to define problems, collects data, establish facts and draw valid conclusions.
· Ability to think logically and analyze data.
· Ability to establish and maintain effective working relationship with employees, other departments and the public.
· Must possess and maintain a good work ethic concerning attendance, punctuality, positive attitude, meeting deadlines and being a team player.
EDUCATION and/or EXPERIENCE
Associates degree preferred from an accredited college or university in accounting or business; 1 year previous related experience and/or training in payroll; or equivalent combination of education and experience.
CERTIFICATE, LICENSE, REGISTRATION REQUIREMENTS
Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred.
PHYSICAL DEMANDS OF THE JOB
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· While performing the duties of this job, the employee is regularly required to walk, stand, and sit; use hands to finger, handle or feel; reach with hands and arms; talk and hear.
· While performing the duties of this job, the employee is occasionally required to stoop, kneel, crouch, bend, climb, balance, crawl or reach overhead.
· Specific vision abilities required by this job include ability to adjust focus. If corrective lenses are noted on driver’s license, the lenses must be worn when operating Authority vehicles.
· Repetitive movement using keyboard and/or office equipment is involved.
· Employee must be able to sit for an extended amount of time at a desk or workstation.
· Employee must regularly lift, carry and/or move up to 10 pounds and occasionally 20 pounds. Assistance is required on weight amounts above those listed. Failure to do so could result in injury and denied Worker's Compensation benefits.
WORK ENVIRONMENT ENCOUNTERED IN THIS JOB
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· The noise level in the work environment is usually low.
· Employee is subject to normal work conditions as required in an office setting.
· Employee may occasionally be subject to exposure to moderate or high noise level, extreme outside weather conditions, uneven, steep, slippery terrain conditions, dusty conditions and wet and/or humid conditions.
GENERAL STATEMENT AND SELECTION GUIDELINES
The above statements describe the general nature and level of work assigned to in this job position. They should not be construed as an exhaustive list of all job duties or tasks performed by personnel so classified.
The following will identify the selection guidelines for job placement:
· WVWA application
· Rating of education, experience, training and qualifications
· Reference checks
· Interview with WVWA management team
· Applicant must pass a pre-employment physical and drug/alcohol test
· A criminal background check and social security number verification will be performed. The results must match information provided by the applicant on the WVWA application
· Job related test might be required and would be administered to all applicants applying for the position
Job Type: Full-time
Pay: $43,908.00 per year
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance
Experience level:
• 1 year
Schedule:
• 8 hour shift
• Monday to Friday
Work Location: In person
 
If you require alternative methods of application or screening, you must approach the employer directly to request this as Indeed is not responsible for the employer's application process.
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