Fleet Resources Coordinator / Central Services
Athens-Clarke County Unified Government
61 reviews
225 Newton Bridge Rd, Athens, GA 30607
$45,297 a year - Full-time
Athens-Clarke County Unified Government
61 reviews
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Pay • $45,297 a year
Job type • Full-time
Shift and schedule • Monday to Friday
• Holidays
 
Location 225 Newton Bridge Rd, Athens, GA 30607
 
Benefits
Pulled from the full job description
• Dental insurance
• Disability insurance
• Employee assistance program
• Free health screenings
• Life insurance
• Loan forgiveness
• Paid time off
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Full job description
Purpose & Job Related Requirements
REPORTS TO: Fleet Management Administrator
FLSA STATUS: Non-Exempt
CLASSIFICATION: Personnel System – Requires satisfactory completion of a six-month probationary period
PAY GRADE: 115
SAFETY SENSITIVE: Yes – Subject to random drug testing per the Athens-Clarke County Drug and Alcohol Ordinance
Purpose of Job
The purpose of this job is to oversee and assist in the operations of the Fleet Management administrative office, purchasing, inventory, records, and automated fuel system. Duties and responsibilities include, but are not limited to, supervising assigned staff, assigning work, requisitioning parts, maintaining parts inventory, procuring vehicles/equipment, maintaining Fleet Automated Maintenance system and Fleet Management's automated fueling system, preparing reports, tracking data, and performing additional tasks as assigned.
Job Related Requirements
WORK SCHEDULE: Monday - Friday, 8:00 a.m. - 5:00 p.m.
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
Minimum Training & Experience Required to Perform Essential Job Functions
High school diploma or equivalent with three years of experience in parts, equipment, and other supply management, preferably involving automotive fleet resources; or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
One year of supervisory experience required.
Must possess a valid driver's license.
Associates Degree preferred.
Must be able to obtain security training for the supervision of inmate workers as set forth by the Georgia Department of Corrections Standard Operating Procedures within six months of hire.
Essential Duties, Responsibilities
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Supervises and evaluates assigned staff; handles employee concerns; directs work assignments; counsels employees; recommends disciplining when necessary; and completes employee performance appraisals.
Provides optimum customer service in a pleasant and efficient manner.
Provides oversight as needed of monthly customer billing, purchasing cards and the operation and maintenance of the Fleet Automated Maintenance and Fueling systems.
Assists Fleet Management Administrator and Shop Foreman as needed.
Maintains a perpetual parts, fuel, and pool vehicle inventory on the Fleet Management computer system; performs quarterly physical inventories and a complete annual physical inventory based on internal auditors' guidelines.
Contacts vendors and suppliers to ensure the best quality and prices on parts and supplies; reviews parts received to ensure supplies delivered match quality and price ordered.
Approves requisitions and purchase orders; oversees and assists in requisitioning part and supplies for maintenance and replacement areas.
Oversees and assists in preparing monthly reports for user departments and divisions
Oversees and assists in preparing monthly reports and annual budget reports for the Finance Department.
Communicates with departments and divisions by phone and radio concerning vehicle and/or work order maintenance status.
Oversees the work of inmates; transports inmates to and from correctional institution, as required.
Serves as the fixed asset coordinator for Central Services; maintains fixed asset inventory for Fleet Management.
Assists Shop Foreman and Administrative Assistant II in tracking, preparation, and posting of the surplus/dead-lined vehicles and equipment.
Assists in opening/closing work orders; maintains parts sheets for all work orders and ensures that parts used are recorded accurately.
Requisitions parts and fuel for Unified Government vehicles.
Picks up parts at vendors location as necessary; meets vendors at fuel site for fuel delivery.
Assists with environmental compliance reporting and inspections.
Maintains maintenance and service history on each vehicles and equipment.
Answers telephone and communicates via two-way radio for the Fleet Management Division.
Manages the used tire disposal operation; re-orders tire recycling cage as needed.
Keep Parts/Tire area both clean and secure.
Performs other related duties as required.
Knowledge, Skills and Abilities
Knowledge of the principles, practices and procedures of the county and the operations and functions of the Central Services Department.
Knowledge of management, human resource management/personnel, and financial practices, policies and procedures as necessary in the completion of daily responsibilities.
Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job.
Knows how to keep abreast of any changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to departmental and human resource/personnel operations and activities.
Knowledgeable and proficient with computers.
Knowledgeable of government purchasing procedures and skilled in maintaining computerized equipment inventory.
Knowledge of FleetFocus, Fuel Master Systems, Colibri and various fuel site monitoring systems and computer software preferred, and as required in the performance of duties.
Ability to administer policies, procedures, plans and activities and to monitor the performance of subordinates against measured established goals.
Ability to effectively communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the county as they relate to the Central Services Department.
Ability to assemble information and make written reports and documents in a concise, clear and effective manner.
Ability to utilize good organizational, management, human relations, and technical skills.
Ability to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
Ability to comprehend, interpret, and apply regulations, procedures, and related information
Has the mathematical ability to handle required calculations.
Ability to read, understand and interpret personnel and financial reports and related materials.
Ability to operate an automobile and light truck.
Supplemental Information
(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including light trucks, office equipment such as a telephone, two-way radio, computer, calculator and copier. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to fifty pounds of force occasionally, and/or up to ten pounds force frequently. Physical demand requirements are at levels of those for medium work.
DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to speak and/or signal people to convey or exchange information. Includes giving / receiving assignments and/or directions to co-workers, assistants and inmates / from supervisors.
LANGUAGE ABILITY: Requires the ability to read a variety of vehicle parts manuals, catalogs, purchasing manuals, personnel manuals, computer manuals, invoices, purchase orders, budget reports, requisitions, payroll records, expense reports, grant reports, monthly billing reports and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare work orders, requisition orders, vehicle maintenance reports, budget reports, monthly reports, and fuel usage reports using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand basic principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, professional, and technical languages including accounting, personnel, and mechanical terminology.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages; and interpret graphs.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with mechanics tools or office equipment.
MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using mechanics tools and office equipment.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as light trucks, office equipment such as telephone, two-way radio, computer, calculator and copier, as well as mechanics tools. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DISCRIMINATION: Requires the ability to differentiate between colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimum stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone, two-way radio.
ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or leah.jagatic@accgov.com .
Total compensation at the Unified Government includes a comprehensive set of benefits, a well established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community.
As an Employer of Choice, we offer:
• Health Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• Group Accident insurance
• Critical Illness insurance
• Employer paid basic life insurance
• Contributory term life insurance
• Whole life insurance
• Employer Paid Short Term Disability
• Long Term Disability
• Employee Assistance Program
• Paid Time Off
• 13 paid holidays
• Employer Paid Pension Plan (10 years of service)
• Deferred Compensation Program with employer match
• Tuition Reimbursement Program
• Public Service Loan Forgiveness Employer – Federal Student Aid
• Robust Wellness Program – earn up to $175 per quarter for participation
• Employee Fitness Center – free for employees, spouse, and children 18+
• Free onsite health screenings (to include hearing, skin cancer, biometric screening, flu shots)
• Safety & Risk training and job related vaccinations
• Uniforms provided
• Ongoing Training Opportunities and Career Development – Government Wide Learning Management System
• Discount Admissions – ACCGov Parks, Georgia Aquarium
• Annual employee appreciation events
BENEFITS
http://www.accgov.com/434/Benefits
WELLNESS
http://www.accgov.com/wellness
CAREER DEVELOPMENT
http://www.accgov.com/index.aspx?nid=791
 
Purpose & Job Related Requirements
REPORTS TO: Fleet Management Administrator
FLSA STATUS: Non-Exempt
CLASSIFICATION: Personnel System – Requires satisfactory completion of a six-month probationary period
PAY GRADE: 115
SAFETY SENSITIVE: Yes – Subject to random drug testing per the Athens-Clarke County Drug and Alcohol Ordinance
Purpose of Job
The purpose of this job is to oversee and assist in the operations of the Fleet Management administrative office, purchasing, inventory, records, and automated fuel system. Duties and responsibilities include, but are not limited to, supervising assigned staff, assigning work, requisitioning parts, maintaining parts inventory, procuring vehicles/equipment, maintaining Fleet Automated Maintenance system and Fleet Management's automated fueling system, preparing reports, tracking data, and performing additional tasks as assigned.
Job Related Requirements
WORK SCHEDULE: Monday - Friday, 8:00 a.m. - 5:00 p.m.
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
Minimum Training & Experience Required to Perform Essential Job Functions
High school diploma or equivalent with three years of experience in parts, equipment, and other supply management, preferably involving automotive fleet resources; or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
One year of supervisory experience required.
Must possess a valid driver's license.
Associates Degree preferred.
Must be able to obtain security training for the supervision of inmate workers as set forth by the Georgia Department of Corrections Standard Operating Procedures within six months of hire.
Essential Duties, Responsibilities
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Supervises and evaluates assigned staff; handles employee concerns; directs work assignments; counsels employees; recommends disciplining when necessary; and completes employee performance appraisals.
Provides optimum customer service in a pleasant and efficient manner.
Provides oversight as needed of monthly customer billing, purchasing cards and the operation and maintenance of the Fleet Automated Maintenance and Fueling systems.
Assists Fleet Management Administrator and Shop Foreman as needed.
Maintains a perpetual parts, fuel, and pool vehicle inventory on the Fleet Management computer system; performs quarterly physical inventories and a complete annual physical inventory based on internal auditors' guidelines.
Contacts vendors and suppliers to ensure the best quality and prices on parts and supplies; reviews parts received to ensure supplies delivered match quality and price ordered.
Approves requisitions and purchase orders; oversees and assists in requisitioning part and supplies for maintenance and replacement areas.
Oversees and assists in preparing monthly reports for user departments and divisions
Oversees and assists in preparing monthly reports and annual budget reports for the Finance Department.
Communicates with departments and divisions by phone and radio concerning vehicle and/or work order maintenance status.
Oversees the work of inmates; transports inmates to and from correctional institution, as required.
Serves as the fixed asset coordinator for Central Services; maintains fixed asset inventory for Fleet Management.
Assists Shop Foreman and Administrative Assistant II in tracking, preparation, and posting of the surplus/dead-lined vehicles and equipment.
Assists in opening/closing work orders; maintains parts sheets for all work orders and ensures that parts used are recorded accurately.
Requisitions parts and fuel for Unified Government vehicles.
Picks up parts at vendors location as necessary; meets vendors at fuel site for fuel delivery.
Assists with environmental compliance reporting and inspections.
Maintains maintenance and service history on each vehicles and equipment.
Answers telephone and communicates via two-way radio for the Fleet Management Division.
Manages the used tire disposal operation; re-orders tire recycling cage as needed.
Keep Parts/Tire area both clean and secure.
Performs other related duties as required.
Knowledge, Skills and Abilities
Knowledge of the principles, practices and procedures of the county and the operations and functions of the Central Services Department.
Knowledge of management, human resource management/personnel, and financial practices, policies and procedures as necessary in the completion of daily responsibilities.
Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job.
Knows how to keep abreast of any changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to departmental and human resource/personnel operations and activities.
Knowledgeable and proficient with computers.
Knowledgeable of government purchasing procedures and skilled in maintaining computerized equipment inventory.
Knowledge of FleetFocus, Fuel Master Systems, Colibri and various fuel site monitoring systems and computer software preferred, and as required in the performance of duties.
Ability to administer policies, procedures, plans and activities and to monitor the performance of subordinates against measured established goals.
Ability to effectively communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the county as they relate to the Central Services Department.
Ability to assemble information and make written reports and documents in a concise, clear and effective manner.
Ability to utilize good organizational, management, human relations, and technical skills.
Ability to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
Ability to comprehend, interpret, and apply regulations, procedures, and related information
Has the mathematical ability to handle required calculations.
Ability to read, understand and interpret personnel and financial reports and related materials.
Ability to operate an automobile and light truck.
Supplemental Information
(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including light trucks, office equipment such as a telephone, two-way radio, computer, calculator and copier. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to fifty pounds of force occasionally, and/or up to ten pounds force frequently. Physical demand requirements are at levels of those for medium work.
DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to speak and/or signal people to convey or exchange information. Includes giving / receiving assignments and/or directions to co-workers, assistants and inmates / from supervisors.
LANGUAGE ABILITY: Requires the ability to read a variety of vehicle parts manuals, catalogs, purchasing manuals, personnel manuals, computer manuals, invoices, purchase orders, budget reports, requisitions, payroll records, expense reports, grant reports, monthly billing reports and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare work orders, requisition orders, vehicle maintenance reports, budget reports, monthly reports, and fuel usage reports using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand basic principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, professional, and technical languages including accounting, personnel, and mechanical terminology.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages; and interpret graphs.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with mechanics tools or office equipment.
MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using mechanics tools and office equipment.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as light trucks, office equipment such as telephone, two-way radio, computer, calculator and copier, as well as mechanics tools. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DISCRIMINATION: Requires the ability to differentiate between colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimum stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone, two-way radio.
ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or leah.jagatic@accgov.com .
Total compensation at the Unified Government includes a comprehensive set of benefits, a well established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community.
As an Employer of Choice, we offer:
• Health Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• Group Accident insurance
• Critical Illness insurance
• Employer paid basic life insurance
• Contributory term life insurance
• Whole life insurance
• Employer Paid Short Term Disability
• Long Term Disability
• Employee Assistance Program
• Paid Time Off
• 13 paid holidays
• Employer Paid Pension Plan (10 years of service)
• Deferred Compensation Program with employer match
• Tuition Reimbursement Program
• Public Service Loan Forgiveness Employer – Federal Student Aid
• Robust Wellness Program – earn up to $175 per quarter for participation
• Employee Fitness Center – free for employees, spouse, and children 18+
• Free onsite health screenings (to include hearing, skin cancer, biometric screening, flu shots)
• Safety & Risk training and job related vaccinations
• Uniforms provided
• Ongoing Training Opportunities and Career Development – Government Wide Learning Management System
• Discount Admissions – ACCGov Parks, Georgia Aquarium
• Annual employee appreciation events
BENEFITS
http://www.accgov.com/434/Benefits
WELLNESS
http://www.accgov.com/wellness
CAREER DEVELOPMENT
http://www.accgov.com/index.aspx?nid=791