ESSENTIAL DUTIES AND RESPONSIBILITIES: Administrative Assistant The Administrative Assistant utilizes a variety of computer applications to provide support to various City departments, all the while maintaining confidentiality of sensitive information. The Administrative Assistant has a wide range of duties; providing information and assistance both in person and over the phone, issuing permits and licenses, composing and preparing various documents, filing and records maintenance, maintaining schedules for use of City facilities, and providing assistance with Ridgelawn Cemetery purchasing. Below is a summary of duties: Receive and process incoming payments Enter invoices for payment, prepare checks Create invoices for the City, send past due notices Maintain campground software and facility rental schedules Maintain Ordinance Book, Zoning Book, and Employee Handbook Assist residents with building permits, complete permit procedures Prepare various reports and documents - permits, licenses, leases, etc Order supplies for office and city departments as requested Ridgelawn Cemetery payments and deeds Notary Services Backup for basic utility duties Other duties as assigned DESIRED MINIMUM QUALIFICATIONS Education and Experience: High school diploma or equivalent Valid Minnesota Drivers license One year or more of related experience Necessary Knowledge, Skills, and Abilities: Thorough knowledge of office practices and procedures Skill and proficiency in operating computers Proficient with Microsoft products including Word and Excel Working knowledge of Quicken Ability to operate various equipment, including copier, fax, adding machine Excellent verbal and written communication skills Ability to perform general clerical work requiring a high degree of accuracy Ability to deal confidently and effectively with members of the public Ability to research and analyze data, determine alternatives, and make recommendations Basic knowledge of City operations, policies, and ordinances Ability to work independently, with only general direction Ability to multi-task and prioritize deadlines PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires a modest amount of physical effort involving many types of movement such as lifting, bending, and twisting. The employee will sit for several hours of the day, will use hands to operate office equipment, and may at times be required to stoop, kneel, squat, bend, and crouch. The employee will occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be working inside. Travel, consisting of short trips, may be required for banking and mail collection and delivery. NOTE: The City of Truman is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. A complete job description is available at City Hall. TO APPLY Submit an application for the City of Truman along with your resume. An application can be obtained from City Hall by calling 507-776-7951, or can be found at www.trumanmn.us, under the Residents tab, FAQ's. Job Type: Full-time Pay: $15.15 - $21.64 per hour Benefits: Dental insurance Health insurance Paid time off Retirement plan Vision insurance Schedule: 8 hour shift Ability to Relocate: Truman, MN 56088: Relocate before starting work (Required) Work Location: In person
Salary: $15.15 - $21.64 an hour
Employment Type:
Qualifications
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