Job Description:
Reporting to the Director of Business Operations, the Accounting Assistant II is responsible for entry of all University Facilities authorized invoices and payment requests, as well as reconciliation of Supplier accounts. Also Processes purchase requisitions, and expense reports for credit card transactions and enters journal ledger journal entries.
Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.
Essential Functions:
• Responsible for timely processing of University Facilities accounts payable invoices.  This includes determining proper account coding, sufficiency of documentation, proper approvals and any additional requirements as established by the Business Office and University Facilities departments.
• Responsible for reconciliation of Supplier accounts.
• Communicates with outside vendors and cost center managers to resolve billing discrepancies and other issues.
• Processes expense reports for credit card transactions in Workday.
• Processes purchase requisitions; matches with subsequently matches invoices and packing slips with purchase orders and submits for payment processing.
• Periodically reviews operating account expense transactions.
• Periodically reconciles open purchase orders.
• Maintains all electronic files associated with the Accounts Payable and purchasing functions.
• Submits account coding corrections and enters journal entries as needed.
• Submits monthly University Facilities chargebacks journal entries.
• Maintains written procedures for accounting processes.
• Additional related duties as assigned.
Work Schedule: Monday- Friday, 8:30 am - 4:30 pm
? Minimum Qualifications: High school diploma plus 1-3  years of accounts payable or general accounting experience required.  Associate’s degree or other post-secondary education, and experience in the use of a centralized accounting system, preferred.  Must have strong attention to detail and be proficient in Microsoft Word and Excel.
Application Instructions:
Review of applications will begin immediately and continue until the position is filled. A resume and cover letter are required. You will be asked to provide names and contact information for three professional references.
Position Type:
Non-Exempt, Full Time, Benefit Eligible
Minimum Pay:
$19.51 - Pay Commensurate with Experience
$Commensurate with experience. per Unknown Employment Type: Full-Time