JOB TITLE: DEPUTY CITY COUNCIL CLERK
DEPARTMENT:  CITY COUNCIL / CITY MANAGER
REPORTS TO: CITY COUNCIL / CITY MANAGER
CLASSIFICATION: PART TIME
FLSA STATUS:  NON-EXEMPT/PT
RATE OF PAY: $17.06 - $22.55 HOURLY
NATURE OF WORK
The Deputy Council Clerk is accountable to the Mayor, City Council, and City Manager. Will serve as a liaison between the Council, Mayor, City Manager, and Administrative Staff. Attends all Council meetings and keeps a record of all the proceedings; signs and attests all ordinances, resolutions, or other acts of the Council and is the custodian of all official records of the legislative branch. The Clerk, therefore, is responsible for the preservation of the official actions of the governing body through the journals of Council, ordinances, and resolutions.
The Deputy Clerk of Council is responsible for fulfilling duties specified in the Charter, Codified Ordinances, Council Policies, Boards and Commissions coordination, and additional tasks delegated by Council and or the City Manager. The City Manager approves the Deputy Clerk of Council's work and hours, working closely with the Mayor and City Council.
EXAMPLES OF WORK
• Give notice of and attend all meetings of the City Council in which he/she shall enter the votes, by roll call, of each Council member upon any Ordinance, Resolution or Motion.
• Assist in keeping the members of the Council informed through the processing of and the distribution of correspondence, notices, invitations, etc.
• Provide certification of all permanent records of the Council.
• Assist the Council in the fulfillment of public records requests.
• Act as the guardian of all official records within the legislative branch, thereby tasked with safeguarding the official actions of the governing body through the maintenance of Council journals, ordinances, and resolutions.
• Draft meeting agendas.
• Transcribe, type, and proofread documents.
• Distribute public correspondence and ensure that municipal records are accessible to the public.
• Record, edit, and distribute minutes of council meetings.
• Coordination of the annual review and development of Council Governance Documents
• Management of the recruitment, appointment, and coordination of all Council Boards & Commissions
• Perform other duties as required by Charter and/or under the direction of the City Manager, Mayor, Vice Mayor of Council when required, or other members of Council.
MINIMUM QUALIFICATIONS OF WORK
• Proven work experience as a City Clerk or similar role
• Computer skills and knowledge of software applications
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Time management and organizational skills
• A Bachelor’s degree in business administration is preferred
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, or feel objects, tools, or controls; , and reach with hands and arms.  The employee is occasionally required to walk. The employee may occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment of a City Council Clerk typically involves an office setting within the municipal building or city hall.  they work closely with elected officials, administrative staff, and various departments. It's a dynamic environment that involves a mix of administrative tasks, such as record-keeping, preparing meeting agendas, attending council sessions, and facilitating communication between council members and the public.
Additionally, the City Council Clerk might interact with constituents, respond to inquiries, and provide information on council procedures or city policies. The environment can be both collaborative, working with different departments and officials, and independent, especially when handling record-keeping and document management tasks.
Department: Administration
This is a non-management position
This is a part time position