Accounting Clerk - Cashier
Roanoke , VA
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Job Description
Posting Details
Posting Summary
Working Title
Accounting Clerk - Cashier
Role Title
Admin and Office Spec III
Role Code
19013-SW
FLSA
Non-Exempt
Pay Band
03
Position Number
28600094
Agency
Virginia Western Community College
Division
Virginia Western Community College (Div)
Work Location
Roanoke (City) - 770
Hiring Range
$31,886 to $41,000
Emergency/Essential Personnel
No
EEO Category
E-Paraprofessional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
M-F 8 a.m. to 5 p.m.
Sensitive Position
No
Job Description
Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges. The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board.
Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County. The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400 enrollments in fast-track workforce and continuing education courses.
Virginia Western Community College is seeking qualified applicants for the full-time position of accounting clerk ( AOS III ) to perform financial operations for the Financial & Administrative Services Department. The earliest the successful candidate will begin employment will be January 10, 2024.
The incumbent in the position provides professional customer service to students, families, and employees in person, by telephone, and in writing concerning student and college accounts regarding payments, invoicing, and returned checks. Responds to general student inquiries through Blackboard Call Center tickets. Ensures compliance with federal regulations related to privacy and confidentiality of student and other customer information.
Responsible for collecting and balancing state, federal, and local funds. Ensures funds are credited to the appropriate accounts. Prepares daily bank deposits. Prepares the Daily Cash Settlement and maintains files in a complete and orderly manner. Receives funds made payable to the college and processes through the college's cash receipts system. Manages the TMS /Tuition Management Systems third party payment plan and 1098T Hope Tax Credit Forms. Responds accordingly to balance checks returned from Nelnet/ TMS to timely re-issue checks returned as undeliverable. Invoices parking tickets and maintains a spreadsheet of the ticket status. Performs other tasks and duties as assigned.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Experience working for the public providing excellent customer service. Excellent listening and communication skills. Ability to work cooperatively in a team environment. Ability to learn and efficiently operate a complex financial database demonstrated by work experience using any database or financial software. Work experience with cash handling. Knowledge of accounts receivable and payable. Strong organizational and time management skills. Strong analytical skills. Ability to interpret and explain complex financial transactions to lay customers. Experience using general office equipment and Microsoft Office Suite including Word, Excel, and Outlook. Ability to work without close supervision and manage diverse tasks meeting deadlines.
Additional Considerations
Working knowledge of Commonwealth of Virginia financial policies and procedures. Experience with state or a college financial database. Experience with cash handling in a banking or similar environment, including preparing daily deposits, balancing a cash drawer and/or making change. Experience with basic banking principles and practices. Experience interpreting and explaining policies and/or procedures.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
No
Posting Detail Information
Posting Number
CLS_2613P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary) Job Open Date
11/15/2023
Job Close Date
11/29/2023
Open Until Filled Agency Website
https://virginiawestern.edu
Contact Name
HR Apps
Email
hrapps@virginiawestern.edu
Phone Number
540-857-7962
Special Instructions to Applicants
Documents verifying your identity and authorization to work in the United States must be presented upon employment. Only complete, on-line applications will be accepted. Applicants MUST complete all applicable sections of the application in order for online application materials to receive full consideration during the recruitment process.
Submission of online application must also include a resume and cover letter. Transcripts and/or an "other" document, such as a letter of reference or additional transcripts, are optional and may be included as part of the online application process. Incomplete on-line applications will not be accepted. Materials submitted via regular e mail attachment, postal mail, fax, or in person in lieu of the online application will not be considered. All documents must be received by 11:59 pm ( EST ) on the closing date.
This position is being filled competitively. In order for individuals with disabilities to be given preference for this opportunity under the Alternate Hiring Program, applicants will need to provide their Certificate of Disability ( COD ) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services ( OARS ). For veteran preference, or veterans with disabilities, veterans are encouraged to answer veteran status questions on the application and may be required to submit form D0214 to certify a veteran status.
Disabled persons can contact OARS to get their Certificate of Disability by using this link: w.vadars, or by calling OARS at 800- 552- 5019.
Additional Information Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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Job Summary
Company
Virginia Western Community College
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Salary and Benefits
$31,886 to $41,000
Required Experience
Open