Salary
Negotiable
Location
City of Roanoke Public Works - 1802 Courtland Road NE Roanoke, VA
Job Type
Full-Time
Job Number
02419
Department
Department of General Services and Sustainability
Division
Facilities Management
Opening Date
09/24/2023
Closing Date
10/10/2023 at 11:59 PM Eastern Time (US & Canada)
Description The City of Roanoke is seeking a Project Coordinator to serve in the Facilities division of the General Services Department. This position is Responsible for implementation and compliance of PM (preventive maintenance) program and coordinating projects between in-house Facilities departments, technical city departments (Engineering, Planning, Purchasing, etc.) and user departments (Parks & Recreat ion, Fire-EMS, Libraries, etc.) . Develops and maintains databases to track project cost information, status and other information required by department. Assists with preparation of estimates and bid/RFP documents and procurement of major material. Obtains and tracks building permits. Assists with annual budget preparation. Requires a minimum of 2 years’ experience in MS Office applications, and work order systems. Must possess a valid driver's permit issued by the state of Virginia. FMP (Facilities Management Professional) certificate through IFMA preferred.
The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.
To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.
This is an exempt position.
Examples of Duties • Primarily responsible for PM (preventive maintenance) program implementation and compliance
• Develops and maintains databases to track project cost information, status and other information required by department
• Assists with preparation of estimates and bid/RFP documents and procurement of major material (Business Coordinator oversight)
• Obtains and tracks building permits and closeouts
• Assists with annual budget preparation, capital expenditures and building interior replacement/repair expenditures
• Composes, updates and reviews project worksheets and slating lists
• Must perform work order audits bi-weekly using Microsoft Excel
• Will be trained in both the work order and preventive maintenance programs
• Will be the Safety Compliance Officer for Facilities Management Department
• Performs administrative work planning, organizing, evaluating, coordinating and supervising the business flow of skilled and semi-skilled maintenance workers in the maintenance and repair of City owned facilities.
• Assist the Manager in schedule alterations, planned repairs and major maintenance of buildings. ??
• Establishes goals and objectives, sets priorities, develops and implements schedules and operating procedures
• Works with the Facilities Business Coordinator on outsourced maintenance & contracted projects
• Performs quality inspections, tracks work orders, and conducts customer satisfaction surveys
• Assists in the yearly review of the division's business plan and recommends changes
• Develops specifications for purchase of materials and equipment or for contract services?
• Evaluates bids and recommends bid awards for contracts to contractors, vendors and service providers; monitors and approves performance of same
• Ensures that OSHA, state, federal, risk management and usual/customary safety guidelines are strictly adhered to
• Assists in supervising contractual service performed on equipment and facilities?(Business Coordinator oversight)
• Checks projects for progress and for conformance to work plans and orders
• Advises in the solution of difficult work problems encountered?
• Keeps time, materials and equipment records and compiles detailed reports
• Plans and prepares estimates of maintenance costs on routine and construction jobs (done at Supervisor level)
• Prepares specifications, hold selected job site showings and inspect work
• Accountable for the management control system for the ordering of supplies and materials?
• Knowledge of pertinent rules and regulations, guidelines, safety orders, departmental operating procedures and safety regulations sufficient to insure that work is performed in compliance with applicable law.?
• Develops and maintains a preventive maintenance schedule program for equipment and machinery within the departments Facility Dude work order program.?
• Ensures required OSHA and other mandated training and certifications are completed by assigned staff.?
• Enforces sound safety and housekeeping practices.?
• Ability to establish a culture of safety for employees and ensure that work processes are free from safety and health hazards, employees are properly trained and programs are in place to ensure safety.?
• May be required to wear some type of respiratory protection in the performance of their duties
SUPERVISORY RESPONSIBILITIES?
This job has no supervisory responsibilities.
Typical Qualifications QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, essential and/or ability required.
Must be able to pass a CJIS (Criminal Justice Information System) background check due to the need to visit secure locations.
EDUCATION and/or EXPERIENCE ?
Associates degree in Business is preferred or equivalent of education and experience.
Basic knowledge of all Mechanical and structural systems and their operation is preferred
FMP (Facilities Management Professional) certificate through IFMA preferred.
Supplemental Information
LANGUAGE SKILLS?
Ability to read, analyze, and interpret periodicals, professional journals, technical procedures, or governmental regulations. Ability to prepare reports, correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers and the public.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions. The noise level in the work environment is usually moderate.