GRANTS ACCOUNTING SPEC I
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S10993P
Working Title
GRANTS ACCOUNTING SPEC I
Department
FD-SPA Post Award Accounting
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department College/Unit/Department website Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
8:00-5:00pm
Monday - Friday
Advertised Salary
Commensurate with Experience
Posting Date
09/13/2023
Open until filled
Yes
Closing Date Proposed Starting Date
10/09/2023
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information
Classification Title
Grants & Contracts Paraprofessional/Professional
FLSA
Non-Exempt
FTE
1.00
Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
This position involves the accurate and timely completion of invoicing or awarding pursuant with our external sponsors' contracts, grants, and agreements. The position will interpret award documents, establish, and maintain documents/files pertaining to post-award administration. This position will effectively work and communicate with personnel within the University, as well as federal, state, local, and other non-profit sponsors. Additionally, this position will work and communicate with the Pre Award Team. The workload for this position includes our easiest/least complicated sponsors. This position has consistent demonstration of independently managing work queue, honoring deadlines and performance metric expectations, resolving common issues, and consistently demonstrating SPA Customer Service Standards. This position will manage our entry-level desk comprised of our easiest sponsors (many of which have internal authorities) with the guidance of a mentor. Awarders will process a light load of the least complex letter of credits. This position will seek assistance with more complicated sponsors, invoice/award issues, etc. This position does not serve as a resource, guide, mentor or train others.
Knowledge, Skills, Abilities and/or Competencies
Ability to create and utilize complicated spreadsheets. Possess knowledge of accounting principles. Ability to communicate effectively and in a timely manner when assisting departmental contacts.
Physical Demands
Sitting for long periods of time
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.
Duties/Responsibilities
Duties/Responsibilities
Prepare and submit final invoices and financial reports as required under the terms of the contract, grant, or agreement on sponsored projects. Finals should be accurate, complete, and submitted within the deadline requirements. Deadlines should be strictly adhered to. Direct contact with the agency and UGA departmental financial representatives.
Percentage of time
30
Duties/Responsibilities
Prepare and submit invoices on certain sponsored projects. Knowledge of accounting principles necessary to properly prepare the invoices in accordance with sponsoring agency's requirements. Invoices will be consistently prepared, accurate, and submitted in a timely manner. Deadlines should be strictly adhered to. Monitor the resulting A/R: follow up on payments and any other resulting issues. Direct contact with the agency and UGA departmental financial representatives.
Percentage of time
30
Duties/Responsibilities
Prepare and submit financial reports in a timely manner on sponsored projects; knowledge of accounting principles necessary to properly prepare the reports in accordance with sponsoring agency's requirements. Reports will be consistently prepared and submitted in a timely manner. Deadlines should be strictly adhered to.
Percentage of time
15
Duties/Responsibilities
Perform various other functions such as periodic review of sponsored projects, processing journals, processing refund check requests, assisting with audit requests and such other duties as assigned as necessary in a timely, accurate and professional manner.
Percentage of time
15
Duties/Responsibilities
Serve as a liaison with certain academic departments, effectively communicating contract and grant requirements as necessary, responding to department contact questions, and attaining assistance from the department contacts as needed. The ability to communicate effectively and in a timely manner when assisting departmental contacts with sponsored project issues.
Percentage of time
10
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Associate Degree
Required Experience
Open