Office Services Assistant
Department of State Police
68 reviews
Rockbridge County, VA
Full-time
Department of State Police
68 reviews
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Job Type
Full-time
Benefits
Pulled from the full job description
• Health insurance
• Paid time off
Title: Office Services Assistant
State Role Title: Administrative and Office Specialist II
Hiring Range: Salary is Negotiable and Commensurate with Experience
Pay Band: 2
Agency: Department of State Police
Location: Natural Bridge, Virginia
Agency Website: vsp.virginia.gov
Recruitment Type: General Public - G
Job Duties
Looking for a state job with state benefits, well here is your opportunity. The Virginia State Police is seeking to hire an Office Services Assistant at the State Police Area Office located in Natural Bridge, Virginia. This position will be responsible for the proper submission of bills submitted for payment, preparing, and entering bi-weekly schedules for area operations, and accepting and distributing court subpoenas to applicable members. This position will review reports for accuracy, type correspondence, forms, reports, and other miscellaneous items for the Area First Sergeant, Sergeants, and Troopers. This position will be responsible for handling the area supply orders and entering vehicle expense reports.
We are seeking to expand our diverse team of change makers and innovators. As a member of the Virginia State Police family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with the Virginia State Police!
Established in 1932, the Virginia State Police has grown to be the largest police Department in the Commonwealth of Virginia. As the mission of the Department has continued to expand, our workforce continues to grow. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become best in class. We are firmly committed to our family-like culture and are seeking to expand our diverse team. We provide an outstanding benefits package, including excellent health insurance, membership in the Virginia Retirement System, deferred compensation, paid leave starting on day one, and other benefits available to Commonwealth of Virginia Employees. Contact Human Resources for additional details.
• Serves as a receptionist.
• Reviews bills for accuracy.
• Types routine reports, correspondence, and forms.
• Sends and receives electronic mail.
• Checks reports for accuracy.
• Files reports.
• Enters data into computer programs.
• Retrieves statistical data from computer programs and compiles reports.
• Manages all supplies and equipment.
• Maintains and logs Virginia Uniform Traffic Summonses.
Minimum Qualifications
• Working knowledge of general office and clerical practices and procedures; filing principles; basic mathematics; office equipment; filing systems; and standard English grammar, punctuation, spelling, and usage.
• Skill in the use of computers and using Microsoft Office applications.
• Demonstrated ability to perform receptionist work in a professional manner; communicate effectively in English orally and in writing with staff, Department officials and the public; interpret and follow written and oral instructions and administrative policies and procedures; make basic mathematical computations; maintain and update files, records, and reports; type routine correspondence and prepare routine reports; and work independently as a member of a team.
• Graduation from high school or equivalent.
• Previous customer service and clerical and/or Word Processing experience.
• Requires either United States citizenship or must have been a lawful resident of the United States for the past 10 consecutive years to apply for Virginia Criminal Information Network (VCIN) certification.
Additional Considerations
N/A
Special Instructions
A BACKGROUND INVESTIGATION SHALL BE REQUIRED OF EACH SELECTED APPLICANT
Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.
Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P.M. on September 25, 2023. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.
PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at employment@vsp.virginia.gov.
The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state or local laws.
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST
(V)alor (S)ervice (P)ride
Title: Office Services Assistant
State Role Title: Administrative and Office Specialist II
Hiring Range: Salary is Negotiable and Commensurate with Experience
Pay Band: 2
Agency: Department of State Police
Location: Natural Bridge, Virginia
Agency Website: vsp.virginia.gov
Recruitment Type: General Public - G
Job Duties
Looking for a state job with state benefits, well here is your opportunity. The Virginia State Police is seeking to hire an Office Services Assistant at the State Police Area Office located in Natural Bridge, Virginia. This position will be responsible for the proper submission of bills submitted for payment, preparing, and entering bi-weekly schedules for area operations, and accepting and distributing court subpoenas to applicable members. This position will review reports for accuracy, type correspondence, forms, reports, and other miscellaneous items for the Area First Sergeant, Sergeants, and Troopers. This position will be responsible for handling the area supply orders and entering vehicle expense reports.
We are seeking to expand our diverse team of change makers and innovators. As a member of the Virginia State Police family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with the Virginia State Police!
Established in 1932, the Virginia State Police has grown to be the largest police Department in the Commonwealth of Virginia. As the mission of the Department has continued to expand, our workforce continues to grow. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become best in class. We are firmly committed to our family-like culture and are seeking to expand our diverse team. We provide an outstanding benefits package, including excellent health insurance, membership in the Virginia Retirement System, deferred compensation, paid leave starting on day one, and other benefits available to Commonwealth of Virginia Employees. Contact Human Resources for additional details.
• Serves as a receptionist.
• Reviews bills for accuracy.
• Types routine reports, correspondence, and forms.
• Sends and receives electronic mail.
• Checks reports for accuracy.
• Files reports.
• Enters data into computer programs.
• Retrieves statistical data from computer programs and compiles reports.
• Manages all supplies and equipment.
• Maintains and logs Virginia Uniform Traffic Summonses.
Minimum Qualifications
• Working knowledge of general office and clerical practices and procedures; filing principles; basic mathematics; office equipment; filing systems; and standard English grammar, punctuation, spelling, and usage.
• Skill in the use of computers and using Microsoft Office applications.
• Demonstrated ability to perform receptionist work in a professional manner; communicate effectively in English orally and in writing with staff, Department officials and the public; interpret and follow written and oral instructions and administrative policies and procedures; make basic mathematical computations; maintain and update files, records, and reports; type routine correspondence and prepare routine reports; and work independently as a member of a team.
• Graduation from high school or equivalent.
• Previous customer service and clerical and/or Word Processing experience.
• Requires either United States citizenship or must have been a lawful resident of the United States for the past 10 consecutive years to apply for Virginia Criminal Information Network (VCIN) certification.
Additional Considerations
N/A
Special Instructions
A BACKGROUND INVESTIGATION SHALL BE REQUIRED OF EACH SELECTED APPLICANT
Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.
Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P.M. on September 25, 2023. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.
PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at employment@vsp.virginia.gov.
The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state or local laws.
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST
(V)alor (S)ervice (P)ride
Department of State Police