District Nursing/ Clinical and Program Directors Executive Administrative Assistant
Georgia Department of Public Health
189 reviews
Athens, GA
$39,500 a year - Full-time
Georgia Department of Public Health
189 reviews
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Pay
$39,500 a year
Job Type
Full-time
Benefits
Pulled from the full job description
• Health insurance
• Retirement plan
Description
Pay Grade: G
Job Code: GST051
The Northeast Health District is seeking an Executive Administrative Assistant to work with the District Nursing/Clinical and Program Directors. Under the supervision of the Executive Directors, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.
Job Responsibilities:
• Coordinate executive, administrative and management activities for upper-level management.
• Conveys directives, assignments, instructions and other information from management to staff as directed.
• Establishes and monitors deadlines to ensure timeliness of staff’s responses to inquiries complaints and other issues.
• Assists with evaluations and performance reviews.
• Assist with organizing and planning meetings for Directors and related committees. This may include coordinating calendars, agendas, speakers, assembling printed materials, and notetaking.
• Fulfill administrative duties such as procuring supplies, organizing files, routing contracts and/or documents for signature, and other duties as assigned.
• Coordinates calendars, travel itineraries and maintains associated records for Directors and/or other staff as assigned.
• Assists Directors in preparing for meetings by researching and summarizing relevant issues, drafting documents, prepares spreadsheets, reports and presentations.
• Maintains organized, accessible and current systems in accordance with applicable policies and procedures. This includes maintaining nursing licenses and relevant credentials for employees, contractors, and volunteers; nurse training and CE documentation, protocol signature sheets, and other forms of clinical documentation.
• Maintains current accessible and organized reference manuals/materials.
• Maintains confidentiality and security of information and materials according to established policies and procedures.
Minimum Qualifications:
Associate’s degree from an accredited college or university AND One year of related experience
OR
Three years of related experience
Preferred Qualifications:
Strong Excel spreadsheet skills. Medical office experience. Finance/bookkeeping experience.
Annual salary $39,500, plus generous benefits include 13 paid holidays, annual and sick leave, health insurance, and retirement plans.
This position is in Athens, GA, and does not offer relocation assistance. Must be within a reasonable commuting distance. If relocating to Athens, GA, please specify on the application.
This position is subject to close at any time once a satisfactory applicant pool has been identified.
No phone calls, applications accepted ONLINE ONLY through the link posted.
Job Responsibilities
Under general supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.
Minimum Qualifications
Associate's degree from an accredited college AND One year of related experience
OR
Three years of related experience.
Additional Information
The Georgia Department of Public Health commissioner and leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.
The use of wellness breaks during the workday is authorized to support this philosophy and assist employees in meeting their wellness goals. A maximum of 30 minutes in a given workday may be used to engage in wellness activities, generally in the form of two 15-minute breaks or one 30-minute break.
Employment Information
Current State employees are subject to State Personnel Board rules regarding salary.
DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). DPH will contact educational institutions to verify degree, diploma, licensure, etc.
The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.
Relocation assistance is not provided.
As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.
If you require accommodations under the American Disability Act (ADA), email you request to DPH-HR@dph.ga.gov by the closing date of this announcement.
DPH is an Equal Opportunity Employer
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.
This position is subject to close at any time once a satisfactory applicant pool has been identified.
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