Senior Budget Analyst
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S10874P
Working Title
Senior Budget Analyst
Department
DAR-Finance & HR
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
Division of Development and Alumni Relations
The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities. The DAR Finance Office provides central business operations support and budget tracking for DAR units to ensure fiscal policy compliance and responsible use of financial resources.
College/Unit/Department website
https://give.uga.edu/ and https://dar.uga.edu/ and https://dar.uga.edu/budgets-and-personnel/
Posting Type
External
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
8:00am-5:00pm; Must be willing to work evening and weekends, as necessary
Advertised Salary
$57,000+ Commensurate with qualifications and experience
Posting Date
08/17/2023
Open until filled
Yes
Closing Date Proposed Starting Date
10/01/2023
Special Instructions to Applicants
• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information
Classification Title
Business Operations Professional
FLSA
Exempt
FTE
1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
• At least 5 years in a professional office setting
• Prior accounting or financial services experience
• Familiarity with UGA & UGA Foundation's financial policies, procedures and systems is a plus (UGAmart, UGA Financial Management System, FAME , GAIL , TouchNet, etc.)
• Exhibits behavior that supports the mission, vision, and values of the University of Georgia
Position Summary
The Senior Budget Analyst has focused oversight of the fiscal matters, business operations, and yearly budget development process for assigned departments within Development and Alumni Relations. This position reports to the Associate Finance Director and involves skills in finance, budgeting, analytics, organization, and communication. The incumbent will be expected to work with a high level of independence and confidentiality, be sensitive to deadlines, and be knowledgeable of current UGA and UGA Foundation policies and procedures related to fiduciary responsibilities of, and expectations for, the Division.
Knowledge, Skills, Abilities and/or Competencies
• Self-starter, takes initiative, and can work independently as well as in a team environment.
• Exemplary communications skills (both written and verbal); Active listening.
• Detail oriented, excellent memory for details, and critical thinking skills.
• Ability to prioritize, work with, and complete multiple tasks simultaneously under deadlines. Demonstrated competency in managing a high volume of work, some which is cyclical.
• Ability to research and interpret fiscal policies.
• Demonstrated ability to assimilate information from a range of resources and act as a mentor and resource to others.
• Demonstrated competency with Microsoft Excel (creating pivot tables, filter/sort, etc.).
• Demonstrates a commitment to outstanding customer service; Able to work effectively with a variety of personality types.
• Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
• Ability to maintain professionalism and discretion with confidential information.
Additional Division Expectations:
• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.
Physical Demands
• Work in a standard office environment.
• Sit and work at a computer workstation for extended periods of time.
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence.
• Communicate effectively in writing, speaking, and listening.
• Organize and establish priorities; Remember detail; multi-task.
• Lift and/or move up to 20 pounds.
• Walk, stand, stoop, lift, kneel, climb.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.
Duties/Responsibilities
Duties/Responsibilities
Budget Development and Management
• Assist with the Division's annual budget development process and manage budget of the Division with focused oversight in fiscal matters and operations for assigned departments. This includes financial consulting with Executive Directors and the Finance Associate Director.
• Regularly lead strategic budget discussions and updates with the Finance Associate Director and each assigned Executive Director in the Division. Assist in facilitating strategic planning within departments and represent the priorities to the Division's central budget office.
• Oversight of accounting, reporting, and financial monitoring of assigned departments and serve as the liaison for departments to Development & Alumni Relations ( DAR ) central finance office as well as to UGA and UGA Foundation central operating offices.
• Independent responsibility for financial health of assigned departments with oversight from the Finance Associate Director.
• In collaboration with assigned departments, recommend and submit budget modifications to the original budget to the Finance Associate Director.
• Independent responsibility for the tracking and clearing of required accounting entries for assigned departments, including prepays, payables and open encumbrances.
• Independent responsibility for managing the restricted account activity of assigned departments and ensuring all information is accurate and uploaded into appropriate financial systems.
• Manage the year end process for assigned departments and provide guidance and strategy to effectively manage and use the financial resources of the departments.
Percentage of time
25
Duties/Responsibilities
Reporting and Analysis
• Create efficient and timely budget reporting for the Finance Associate Director, Senior Director, and Executive Directors of assigned departments to ensure informed and strategic decision making. Includes identification and analysis of data from the budget cube, Financial and Budget Management systems, UGA Foundation FAME system and other sources of data to identify trends, make projections and create reports.
• Supervise and approve all financial transactions for the assigned departments.
• Work collaboratively with departments and serves as a resource to help identify and resolve complex problems encountered in UGA's financial and data-based systems.
Percentage of time
25
Duties/Responsibilities
Contracts Management
• Oversee and manage contracts for assigned departments in Division. Includes providing guidance and direction to assigned departments in the preparation of required documentation and process for executing contracts. Includes understanding the terms allowed by UGA Legal, UGA Procurement and UGA Foundation Expenditure Control and establishing contacts in those units to facilitate the process. Aiding the department in communication and negotiation with the vendor. Track all contracts for assigned departments regarding execution, payments and proactively prompt the submission of renewals to allow sufficient time to execute the contract with UGA Procurement or UGA Foundation Expenditure Control.
• Lead regular training and refresher sessions with assigned departments regarding contracts.
Percentage of time
20
Duties/Responsibilities
Operations Management
• Work collaboratively with assigned departments on day-to-day budget tracking and operations procedures.
• Provide training and mentorship to new and existing Departmental administrative staff.
• Provide oversight and lead strategy for efficient operating and financial processes of assigned departments.
• Provide consultation and open-door customer service to all DAR employees regarding budget and operations topics.
Percentage of time
25
Duties/Responsibilities
Other
• Attend Training and Development classes to improve skills and keep abreast of new and changing policies and procedures related to accounting, budgets, and other University Policies and Procedures.
• Attend meetings as needed.
Percentage of time
5
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Bachelor's Degree
Required Experience
Open