Job Description
Facilities and Operations Coordinator
MRIGlobal, 1180 Seminole Trail, Charlottesville, Virginia, United States of America
Req #706
Thursday, June 1, 2023
Are you passionate about making the world better? Are you looking for an organization that aligns with your values?
MRIGlobal solves challenging problems through science, engineering, and program management. We are an independent scientific research organization dedicated to benefiting society and fostering a safe, healthy, and sustainable environment.
When you embark on a career with MRIGlobal, you are joining a crew of world-class talent and problem solvers. Established in 1944, MRIGlobal is headquartered in Kansas City, MO, working in several states including Virginia and Maryland.
Facilities and Operations Coordinator
Basic Function
This position coordinates the administrative functions and assists with the business operations for the Charlottesville (CVA) location. Provides coordination and oversight and/or possesses direct accountability for the administrative support activities of the facility to provide quality and safety, communications, client support, and facility coordination to support the efficient operation of this MRIGlobal office.
Nature and Scope
This position reports to the Director of Facilities - Occupancy and receives direction from the Program Management and Technical Leadership in Charlottesville on day-to-day direction. This position serves as point of contact and/or liaison to Corporate Headquarters. Performs general administration, receives clients, schedules meetings, conference arrangements, and coordinates facility maintenance. Interacts and works closely with staff across organizational lines.
Essential Functions
Financial accountabilities:
• Coordinates facility usage for office space, conference rooms and/or enhancements and selective facility maintenance needs (e.g., carpeting replacement schedule, appropriate lighting, etc.)
• Identifies office, communication equipment and furniture need, selects products and negotiates the most economical price for goods or services to be procured. Interfaces with selected outside vendor services for non-routine services and products to ensure division staff and client needs are met. Maintains and tracks planned/budgeted expense versus actuals to meet targeted goals.
Client accountabilities:
• Provide necessary support to laboratory and administrative personnel to meet client requests, including coordination of staff support as required.
• Coordinates client on-site meetings and supervises client support activities.
Internal Process accountabilities:
• Primary on-site support of personnel for CVA. Directly supports the technical staff to assist in accomplishing program goals and objectives. Provides advice on policies and procedures.
• Serves as the liaison for various human resources activities (as needed) to include support for and coordination of: staffing needs, advertising, interviewing, extending employment offers, pre-employment screenings/physicals, employee benefits communication, orientation and follow-up, employee relations, and coordination of training.
• Coordinates all support activities in CVA. Assist managers to enhance morale, promote team interaction, motivate, and retain qualified personnel.
• Interfaces with IT, Facilities, Security, Safety and Quality Managers to understand local operating requirements and translate those to actions at the Charlottesville facility. Provides safety briefings to new staff in CVA. Executes routine safety checks (e.g., fire extinguishers.), Supports quality and QA support as needed. Coordinates with IT on technology needs for new CVA staff. Coordinates with Facilities to ensure facility is functioning and supported. Schedules vendors and interfaces with building landlord as needed. Coordinates staff communication to ensure information is delivered in a timely fashion.
• Interfaces with Accounting, Purchasing, Shipping & Receiving, and Property. Fulfills shipping and receiving role for CVA. Interfaces with Purchasing and Accounting for purchase requisition and accounts payable functions. Supports the tracking, inventory, and calibration / maintenance of property and equipment as needed.
• Assists with special projects as required e.g., supports event planning, meeting services and breakroom services as needed in CVA and coordination of various business events.
• May serves as a member of other MRIGlobal committees to promote and coordinate various activities in support of corporate initiatives.
Success Factors
• Excellent interpersonal, communication, (oral and written), organizational and time management skills.
• Exhibits highest degree of professionalism and sensitivity with all subject matter.
• Demonstrated proficiency in use of Microsoft Office products. Ability to learn new software/systems.
• Ability to handle multiple tasks simultaneously and shift priorities effectively.
• Knowledgeable of functional operations of building/suite physical operations.
• Ability to plan, assess priorities, and meet objectives.
• Strong problem-solving aptitude.
• Ability to work independently, disseminate information, and maintain confidentiality.
Minimum Qualifications
• High School Diploma or general education degree (GED) or equivalent.
• A minimum of six years related administrative experience in a general business, or not-for-profit, contract research environment or equivalent combination of education and experience in an office environment.
Preferred Qualifications
• Bachelor's degree in business administration, or other related discipline.
• A minimum of three years' experience in a general business, or not-for-profit, contract research environment or equivalent combination of education and experience in an office environment.
WHAT WE OFFER
At MRIGlobal, we offer benefits and perks that make your life even better.
Your Well-Being: You can receive comprehensive coverage for you and your family, as well as support through our onsite gym or discounted memberships. Feel great with virtual coaching, no-cost counseling, onsite screenings, and chair massages (HQ). MRIGlobal has received multiple wellness recognitions.
A Bright Future: MRIGlobal offers award-winning employer retirement matches and no-cost financial education benefits. Get paid Parental Leave. Enjoy PTO and a flexible culture that encourages work-life integration.
Personal Development: At MRIGlobal, you will enjoy diverse work that will grow your skills set, along with a tuition reimbursement option to pay for higher education.
A Genuine Community: MRIGlobal is a special workplace. From our Chili Cook-offs, Pi Day, and charitable giving opportunities, our traditions strengthen our team spirit. Join our DEI celebrations and volunteer in initiatives that nurture future STEM generations.
To view all of MRIGlobal's current openings and to ensure that we receive your resume, visit our page.
EOE, including disability/vets. As an organization dedicated to scientific advancement, MRIGlobalinvites and embraces diversity in our people. We value their unique backgrounds andperspectives in every aspect of our mission. Weare committedto creatinga safe, welcoming, and inclusive environment where everyone feels respected and represented,fostering a culture where all input is welcome. Weadapt to change, challenge the status quo, and evolve throughbelonging,allyship,and mutual support.
Other details
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Job Family
Active
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Job Function
09-AdminProfessional
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Pay Type
Salary
• MRIGlobal, 1180 Seminole Trail, Charlottesville, Virginia, United States of America
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Compensation and Hours
Salary Range: Not Available DOE (Depends on Experience) Benefits Provided: Not Available Other Benefits: Not Available Full or Part Time: Full Time (30 Hours or More) Job Duration: Over 150 Days Type of Job: Regular
Shift: Not Applicable
Hours per Week:
Hours Not Specified
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