Senior Human Resources Analyst
City of Charlottesville Charlottesville, VA (Onsite) Full-Time
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Job Details
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Salary: $48,607.26 - $75,731.94 Annually
Location : Charlottesville (22902), VA
Job Type: Regular Full-Time
Job Number: 230500006
Department: Human Resources Department
Division: Human Resources Department
Opening Date: 05/16/2023
Closing Date: 6/13/2023 5:00 PM Eastern
General Summary
Would you like to be an integral part of a dynamic organization? Are you interested in taking your career in Human Resources to the next level or are you a seasoned HR professional looking for interesting and challenging HR work? If you have some experience in classification and compensation, and you have an interest and/or experience in employee and labor relations, the City of Charlottesville has an exciting opportunity for you!
The Human Resources Department is seeking a motivated and energetic professional for the position of either a Senior Human Resources Analyst OR aHuman Resources Analyst ( position will depend on level of experience ). The successful candidate will join a team of 12 dedicated HR professionals who help support our transforming workplace. The Human Resources Analyst or Senior Human Resources Analyst will perform generalist work, focusing on classification and compensation work to help with our new pay structure administration, providing support in employee and labor relations (including collective bargaining which is new to the City and newer to Virginia) as well as collaborating with team members on projects in other generalist work areas. The City provides excellent benefits and promotes a healthy work-life balance. This is an exciting opportunity for the right individual to help support our transforming workplace, which includes options for hybrid telework after probationary period and excellent benefits.
Come join our HR Team!
The preferred hiring range is between $48,607.26 and $75,731.94 Annually. Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, and continuing education/training opportunities.
• For a general summary of benefits offered by the City , please click the 'benefits' tab on this posting, or visit
• The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at
434-970-3462
.
Essential Responsibilities and Duties
Classification and Compensation:
• Serves as subject matter expert in the City's classification and compensation policy and plans, provides consultation and recommendations to HR Management on classifications, reclassifications and reorganizations. Provides guidance and input on reorganizations, and supports workforce and succession planning for assigned departments in consultation with HR Management
• Performs salary surveys, researches classification and compensation issues as assigned, and compiles information for collective bargaining and/or classification reviews.
• Conducts job analysis studies and audits, updates and creates job descriptions.
• Coordinates with other HR Team members for response on salary surveys and/or surveys related to the City's workforce, classification levels, and/or employment practices and policies.
Labor and Employee Relations:
• Provides expert level counsel on employee relations matters (e.g. coaching and disciplinary matters) to various department management and employees and attends meetings on related matters as appropriate. Assists with support in reviewing performance management, disciplinary communications and documents.
• Consults with HR management on matters of high risk and significance. Interprets, advises and makes recommendations on all HR personnel issues, providing detailed research and supporting evidence to demonstrate analysis into applicable policy, law or rule, collective bargaining agreement or procedure.
• Participates in the City's labor relations programs and provides administration of collective bargaining agreements, provides support to Human Resources Management with various labor relations projects including (but not limited to) providing support in preparing for and participating in labor management committee meetings, negotiations, gathering comparator data and analysis, preparing costing worksheets, completing surveys and finalizing official labor documents (e.g. draft MOU's and final versions of contract drafts).
• Fields complaints and grievances and coordinates and performs investigations in consultation with HR Management.
Leave Administration:
• Administers and/or assists with the administration of the employee leave programs provided by policy, state and/or federal law, including administering leave for employees within assigned department(s) (such as but not limited to: Family & Medical Leave Act (FMLA), Shared Leave, Military Leave, Paid Parental Leave, etc.
• Coordinates and manages requests for accommodation under the Americans with Disabilities Act (ADA) and medical disabilities (as well as long term disability claims). Consults with HR management on matters of high risk or significance.
• Provides direct assistance to employees with leave programs including technical questions, related problems, changes and related matters.
Workers Compensation:
• Researches and provides analysis of workers compensation claim history for assigned department area(s), and presents findings and ideas for safety improvement to HR management. Coordinates findings and recommendations as required/needed with the City's Risk Manager.
• Coordinates Workers' Compensation claims, including working closely with injured employees coordinating light duty and early return to work programs. Works closely with employees, supervisors and HR management on Workers' Compensation issues and follows up as needed for additional information from DOLI claim managers and/or medical providers regarding claims status, light duty and return to regular work duty. Provides updates and consultation to department managers and HR management as appropriate.
• Researches HR policy issues, including employment law related matters with the third party workers' compensation insurance company and contracted legal service providers, and provides recommendations on research data. Participates in the development, implementation and day to day administration of human resources policies, procedures and projects.
HR Policy and Rules Compliance:
• Serves as a subject matter expert on the City's policies. Maintains and/or assists with department audits, maintenance of employee personnel records, confidential medical and testing records and related correspondence files.
• Ensures proper documentation, maintains related records and tracking logs for work areas. Provides ideas for process improvement and leads related projects as assigned.
• Assists HR management with City policy updates. Leads updates to HR Standard Operating Procedures as assigned.
Training and Organization Development:
• May assist in development of training programs for presentation and may provide presentations.
• May provide training in specific areas of work (including with other HR team members) as assigned and/or requested and assists other junior level staff members with more complex and/or difficult situations by providing guidance, advisement and mentoring.
Other Duties Assigned:
• May provide assistance with recruitments as a secondary back up.
• Completes, reports on and provides metrics for department processes and programs as requested.
• Attends various meetings and represent the department on various committees. May conduct and/or facilitate meetings.
• Participates in special projects and performs other related duties as assigned.
• May act as the Deputy HR Director in their absence.
Education, Experience and Skills
Senior Human Resources Analyst Minimum Qualifications :
• A Bachelor of Arts or Science Degree in Human Resources, Finance, Public or Business Administration or related field and a minimum of four (4) years of progressively responsible human resources experience in more than one area of human resources OR aAssociates of Arts or Science Degree in Human Resources, Finance, Public or Business Administration or related field and six (6) years of progressively responsible human resources experience in more than one area of human resources. OR Eight (8) years or more of progressively responsible human resources experience in more than one area of human resources.
• *May have a combination of experience, education, and training that would substitute for the above requirements.
• Must have IPMA-HR, CEBS/CCP, CP, PHR or other equivalent certification or must be able and willing to obtain at least one (1) of these certifications within two (2) years of employment.
Special Requirements or License(s):
• Must pass a thorough background investigation (including fingerprints), credit and reference checks.
• Must maintain a level of physical and mental fitness necessary to perform the essential functions of the position.
• Must be attentive to job safety considerations and follows all required safety policies, procedures and techniques.
• Must possess and maintain a valid Virginia State Driver License and a driving record acceptable to the City and the City's insurance carrier OR must be able to provide own transportation to and from job, meetings, and related job sites.
• Verification of identity and United States work authorization must be complete as required by the Immigration Reform and Control Act.
Preferred Qualifications:
• IPMA- HR CP, SCP, SPHR, CP certification, CLRP or other equivalent certification.
• Two (2) additional years of progressively responsible human resources experience within a public sector organization.
This position may be filled at a lower level, depending on qualifications and experience. To view the Minimum Qualifications and Job Description for the Human Resources Analyst click the following link:
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
• City human resources policies and procedures including ordinances and state and federal laws related to human resources and employment practices and industry best practices.
• Principles and practices of public personnel administration including those related to the public sector.
• City employee benefit packages and programs, options, procedures, eligibility, claim requirements and cost structure.
• Collective bargaining agreements, principles and practices of contract negotiation and administration and progressive disciplinary procedures.
• Research methods, data collection, report presentation and statistical analysis.
• Interpersonal skills using tact, patience and courtesy.
• Investigative methods and techniques and investigatory report writing.
• Mathematic computations adequate to correctly perform work.
• Effective oral and written communication principles and practices (e.g. English usage, spelling, grammar and punctuation) to include principles public relations and customer service.
• Modern office procedures, methods, and equipment including computers and computer applications such as: word processing, spreadsheets, and statistical databases.
• Knowledge of public budget administration, budget process, statistics, program planning, and financial management principles and practices.
• Proper documentation, reporting, record keeping and compliance with federal, state and local laws, regulations, policies and procedures.
Skill in:
• Performing thorough investigations into complex and sensitive HR issues and preparing investigatory reports and related documents.
• Making recommendations based on accurate analysis of complex data and issues.
• Development and management of administrative projects.
• Analyzing problems or complex issues and providing effective and timely solutions or decisions.
• Communication of complex and sensitive information.
• Diplomacy and presenting a positive image of the City, both verbally and in writing.
• Using sound independent judgment and discretion.
• Interpreting, applying and explaining complex rules, regulations, policies and procedures.
• Planning and organizing work and meeting schedules and time lines.
• Preparing a variety of reports, logs, records and files related to assigned activities.
• Responding to inquiries or complaints from customers, staff, management, and members of the general public or referring them onto the appropriate individual or department.
• Assisting with processes and procedures related to negotiating and administering contracts and agreements.
• Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public.
• Maintaining confidentiality of sensitive information and communicating with tact and diplomacy.
• Mediation, conflict resolution and consensus building.
Ability to:
• Establish and maintain effective working relationships with staff, management, vendors, outside agencies, and general public, and to form team environments, build morale, increase productivity, improve relationships and meet goals and objectives.
• Keep updated on legislation changes and state and federal laws related to and affecting human resources policies and best practices.
• Provide bill analysis and recommendation for implementation on legislation changes impacting human resources policies and/or procedures.
• Interpret and apply Federal, State and local codes, policies, laws and regulations related to area of responsibility.
• Operate a computer to enter data, maintain records and generate reports.
• Anticipate and respond to administrative and operational problems.
• Participate in the administration of Human Resources policies, programs and projects.
• Perform a variety of professional personnel duties involving recruitment, selection, testing and employee benefits administration.
• Provide technical information and assistance to others regarding employment policies, personnel transactions and employee benefits/programs including
• Communicate effectively, efficiently and in a confidential and diplomatic manner that is sensitive to both the needs of the City employees and supervisors.
• Exercise the highest degree of confidentiality and professionalism at all times.
• Warmly greet the public and co-workers and clearly convey a sincere willingness to be of service and/or open to resolving the situation at hand. Clearly explains self or answers when necessary.
• Portray an image of knowledge, confidence, professionalism, fairness, and caring.
• Meet any dress and/or grooming expectations appropriate to position.
• Apply advanced project management techniques and principles.
• Coordinate, prioritize and work on multiple activities on a daily basis under often stressful and busy conditions.
• Analyze, interpret, develop and implement City regulations, policies and procedures.
• Demonstrate regular, reliable attendance.
• Deliver responsive and high-quality customer service.
Physical Conditions & Additional Information
WORK ENVIRONMENT:
• Work is primarily performed in an office environment.
• Constant interruptions and requests for service.
• Requires visits to other City offices and facilities, and occasional trips to client offices for a variety of purposes.
• May require dealing with angry, frustrated and/or upset individuals on occasion.
• Must be able to manage and prioritize multiple projects and customer service requests/problems at any given time.
• Exposure to computer monitor glare and dust.
• May be required to work extended hours, and/or travel overnight for business needs.
PHYSICAL ABILITIES:
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating a computer keyboard and other office equipment.
• Reading and understanding a variety of materials.
• Sitting or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, reaching above shoulder or horizontally or otherwise positioning oneself to accomplish tasks.
• Lifting and/or carrying or otherwise moving or transporting up to 30 lbs. (occasionally).
SUMMARY OF EMPLOYEE BENEFITS
Updated July 1, 2022
Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.
1. LEAVE:
• Vacation:
• 3.09 hours accrued biweekly0 - <3 years
• 3.85 hours accrued biweekly3 - <5 years
• 4.62 hours accrued biweekly5 - <10 years
• 5.40 hours accrued biweekly10 - <15 years
• 6.16 hours accrued biweekly15 - <20 years
• 6.93 hours accrued biweekly20 - <25 years
• 7.70 hours accrued biweekly25+ years
• Sick:
• 4.62 hours per biweekly pay period, approximately 120 hours a years, no limit on accumulation
• Holidays:
• 14 paid holidays per calendar year (13 observed and 1 floating)
2. INSURANCE:
• Aetna Medical -
• Choose from three options with different premiums and levels of coverage and coverage is effective on the first of the month following date of hire:
• HMO: $0 premium for employee only coverage
• POS 1: Employee-only premium of $36.28 per biweekly pay
• POS 2: Employee-only premium of $13.02 per biweekly pay
• (Dependent coverage is available but the cost of the premium is not subsidized.)
• Prescription Card ($10 generic, $30 lower cost name brand, $55 higher cost name brand)
• Mail Order Maintenance Prescription Drug Program ($20 generic, $60 lower cost name brand, $110 higher cost brand)
• Dental (Delta Dental)
• No cost for employee only coverage. Dependent coverage is available but the cost of the premium is not subsidized.
• Diagnosis and Preventive100% of allowable charge; Basic Dental Care - 80%; Major Dental Care - 50%
• Primary$50 deductible, 80/20
• Prosthetic & Complex Restorative$50 deductible, 50/50
• $1,500 maximum annual benefit
• $1,000 Orthodontic Benefit
• MetLife Vision Plan: Optional
• Employee only coverage: $2.50 bi-weekly; Dependent coverage also available at differing rates.
• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay;
• $130 allowance for frames, after co-pay, plus additional discounts where accepted.
• Life:
• Two times annual salary (paid by the City)
• Optional supplemental life available for employee, spouse, dependents (paid by employee)
• AFLAC: Optional
• Cancer/accident/short term disability/intensive care insurance (paid by employee)
• Long Term Disability
• Protection from income loss due to long-term illness or injury (paid by the City)
3. RETIREMENT: The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS. There are certain provisions that must be met and the portability request must be executed within 18 months of vesting in the City's Plan.
• Pension:
• Choose from two options:
• A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history, tenure of service, and age. Our plan has a 5 year vesting period and an employee contribution of 5% of salary.
• A Defined Contribution 401a plan in which fixed contributions are paid into an individual's account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% after three years of service. There is no required contribution from salary. (Note that: the Defined Contribution retirement plan is the only plan available for Library employees)
• Supplemental:
• Deferred Compensation (457) - employee contribution
4. OTHER BENEFITS:
• Flexible Spending Accounts:
• Health Care Expenses
• Dependent Care Expenses
• Parking/Mass Transit Expenses
• Parking Subsidy of $50 per month
• Wellness Programs:
• Gym Reimbursement Program
• Monthly On-Site Nurse and Annual Flu Shots
• Health Screenings and Fairs, Education Sessions, & Weekly Fitness Classes
• Weight Watchers at Work
• Bike Commuter Program:
• Reimbursement of up to $20 per month for reasonable bike commuting expenses
• Employee Assistance Program:
• A variety of confidential, personal professional services for you and your family available 24 hours a day.
• Tuition Reimbursement Program:
• Up to $1,500 for undergraduate OR Up to $3,000 for graduate level tuition per fiscal year per employee.
01
To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.
• Yes
• No
02
I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.
• Yes
• No
Required Question
Recommended Skills
• Reports
• Microsoft Excel
• Auditing
• Accounting
• Analysis
• Forecasting
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