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Special Education Legal Administrative Specialist (Administrative Specialist 1)

Oregon Secretary of State

Location: Salem, Virginia
Type: Full-Time, Permanent, Non-Remote
Posted on: May 25, 2023
Special Education Legal Administrative Specialist (Administrative Specialist 1)
Oregon Secretary of State Salem, VA (Onsite) Full-Time
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Initial Posting Date: 05/18/2023Application Deadline:06/04/2023Agency:Oregon Department of EducationSalary Range:$3,022 - $4,465Position Type:EmployeePosition Title:Special Education Legal Administrative Specialist (Administrative Specialist 1)Job Description:Position Title: Special Education Legal Administrative SpecialistClassification: Administrative Specialist 1Salary: $3022.00 - $ 4465.00Are you excited about the opportunity to support an important education program and make a real difference in the lives of students experiencing disabilities? The Office of Enhancing Student Opportunities (OESO) is looking for a dedicated and motivated Administrative Specialist (Administrative Specialist 1) to join our team. This is a permanent, full time position, represented by the Service Employee International Union (SEIU). This position offers a flexible hybrid remote work schedule, with work generally performed remotely and occasional need for in-person work at ODE's central office in Salem. The ability to report to Salem on an as-needed basis is required. Please visit the state's Work Reimagined website for more information.ABOUT US:The Oregon Department of Education's (ODE's) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well-rounded, and equitable education system.The Office of Enhancing Student Opportunities (OESO) supports educational facilities (schools, school districts, Education Service Districts, Long Term Care and Treatment Centers, Youth Corrections Education Programs, and Juvenile Detention Education Programs) by providing educational and technical assistance services for Special Education Programs. OESO also oversees the Oregon School for the Deaf (OSD). Visit the OESO About Us page to learn more about the office's teams and work units.WHAT YOU WILL DO:As our Administrative Specialist, you support the daily operations of our Dispute Resolution Program.A typical day might include:Assisting people involved in special education disputes (such as lawyers, school districts, parents, and advocates) communicate effectively.Keeping track of disputes, updating systems, and ensuring that all information and files are accurate and organized.Assisting ODE's Special Education Legal Specialist with administrative duties like managing schedules, preparing documents, and coordinating meetings and travel.Overseeing contractors by assigning tasks, monitoring deadlines, and handling payments and invoices.Reviewing and making edits to final orders for state complaints, making sure they are accurate, consistent, and meet requirements.Please click here to view the full job description for this position.WORK CULTURE AND BENEFITS:At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.Our amazing benefits include:Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket costPaid days off -11 paid holidays per year3 additional paid "Personal Business Days" per year8 hours of sick leave accumulated every monthProgressive vacation leave accrual with increases every 5 yearsIn addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.Student Loan Forgiveness Program: if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.If you current work at an Oregon school district or education service district, we may be able to transfer in your sick leave balance! If you have a desire to make a difference in the lives of Oregonians, apply today!WHAT WE'RE LOOKING FOR:Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;ORAn associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;ORAn equivalent combination of education and experience.DESIRED ATTRIBUTES:An ideal candidate for the Administrative Specialist role could possess a combination of the following skills and attributes:Strong organizational, time-management, and multi-tasking skills. Can prioritize, meet deadlines, and handle interruptions.Proficiency with Microsoft Office and ability to learn new technology platforms.Excellent verbal and written communication and critical thinking skills.Pays close attention to detail, can adapt to changes, and solves problems effectively.Reviews documents and information carefully, adjusts well to changes, and uses critical thinking to solve problems.Values integrity, handles sensitive information discreetly.Reliable, takes responsibility for actions, and promotes fairness. Consistently fulfills obligations, follows through on commitments, and approaches work with a commitment to equity, diversity, inclusion. Remains impartial as appropriate.Willingness to help others and take on extra responsibilities to support program goals. Stays updated with administrative tools, software programs, and efficient work methods.While dual language skills are not required, we strongly encourage candidates who are bilingual in English/Spanish to apply for this position. Please note that in addition to your compensation, you will receive an additional 5% for providing bilingual services. We encourage you to apply if you're interested in the position, even if you don't meet all qualifications. Your skills, experiences, and passion for the work can strengthen our team. To apply, please submit the following materials to be considered for this recruitment:Resume (2 pages max)Cover Letter stating addressing your interest and qualifications for this position (2 pages max)External Applicants:Click on the "Apply" button and submit your resume and cover letter. Please make sure to attach all required documents in the section titled Resume/CV. View this video for help.Internal Applicants:(this includes Current State of Oregon employees): Apply via your employee Workday account. View this job aid for help.Failure to attach a cover letter (that meets requirements as listed) and resume may result in the disqualification of your application. Please contact
ode.jobs@ode.oregon.gov
if you have any questions on the application process.Additional Information:Employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS; the salary range noted above reflects base salary only.Please monitor your Workday account, as communication will be sent to your Workday account. You must have a valid e-mail address to apply.This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.This position is subject to a criminal history check. Adverse background data may be grounds for immediate disqualification.Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. You may also call the Oregon Department of Veterans' Affairs at
1-800-692-9666
.The Oregon Department of Education does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Department of Education is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents (See page 3) for employment verification.Helpful links and contact information:Learn more about ODEUnderstanding the State Application ProcessHelp & Support webpageLearn more about OregonFor additional information, you may contact us by email at
ode.jobs@ode.oregon.govThe
Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
Recommended Skills
• Administration
• Attention To Detail
• Basic Life Support
• Child Care
• Communication
• Critical Thinking
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