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Publications Program Specialist

Oregon Secretary of State

Location: Salem, Virginia
Type: Full-Time, Non-Remote
Posted on: May 22, 2023
Publications Program Specialist
Oregon Secretary of State Salem, VA (Onsite) Full-Time
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Job Details
Initial Posting Date: 05/11/2023Application Deadline:05/25/2023Agency:Judicial DepartmentSalary Range:$4,097 - $6,356Position Type:EmployeePosition Title:Publications Program SpecialistJob Description:Interviews: will be scheduled within two weeks after application deadline.Who we areThe State of Oregon Law Library is hiring a Publications Program Specialist for the Appellate Court Services Division (ACSD), located within the Office of the State Court Administrator (OSCA) at the Oregon Judicial Department (OJD). ACSD operates the State of Oregon Law Library and the public clerk's office and provides administrative and clerical support to the Oregon Supreme Court and Court of Appeals. ACSD also provides services to OJD, executive branch agencies, and the public. The Law Library serves Oregon's courts, state government, attorneys, and the public, functioning as the official law library and legal publications repository for Oregon's legal research. As the official reporter, the publications program at the Law Library prepares and publishes court opinions and decisions for the Appellate Courts and Tax Court and provides related subscription services.We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. Benefits to youWe pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.We conduct a pay equity analysis for candidates based on their education and experience before every offer of employment.Position HighlightsIn this role, you will produce or review, publish, and oversee the distribution processes of softcover Advance Sheets, hardcover, bound volumes, and electronic versions of the opinions issued by the Oregon Appellate Courts and both the Regular and Magistrate Divisions of the Oregon Tax Court.You will format, paginate, proofread, and web-publish. Your goal will be to ensure that the style meets the standard requirements and guidelines issued by the courts. In doing your work, you will collaborate with judicial assistants to edit opinions and create no opinion documents. This means cover, flyleaf, table of contents, table of judges/justices, opinion summaries, table of cases, table of petitions for review, table of miscellaneous dispositions, table of cases where review has been allowed, table of cases affirmed without opinion, rule amendments, and memorials.You will also have administrative work. This will include tracking publication costs, recording and processing invoices for payment, and troubleshooting production issues. You will be involved in projects to transition from traditional print media to electronic format. Additionally, you will be responsible for creating and maintaining databases associated with printing order placement.Lastly, you will be the subject matter expert regarding court publications as you answer questions from co-workers and the public. Assigned tasks may be changed to accommodate workload and organizational needs. Instructions for Cover Letter and Work History/ResumeYour cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below. Cover LetterAttach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name. In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below. Address the cover letter "To the Hiring Manager."Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.Prepare your cover letter before starting your Workday application.Work History/ResumeAttach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume. Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.Minimum Qualifications (These must be evident in your resume or work history.)The qualified applicant must have a high school diploma or equivalentANDAt least 4 years of experience in journalism, court services, law library, or a communication-related field. ORAny combination of education and experience equivalent to 4 years of experience that typically supports the knowledge, skills, and abilities for the position.Special Qualifications(These must be verifiable.)None.Requested Skills and Attributes(These must be addressed in your cover letter.)Experience and skill reviewing documents for accuracy, content, grammar, punctuation, and formatting.Experience with web, web authoring, and social media applications.Experience with Microsoft Office Word, Access, Excel, Adobe InDesign, Photoshop, and Acrobat.Experience with digital publishing software.Experience identifying and safeguarding confidential information and materials.Experience responding with tact and diplomacy to customers who are facing difficult life circumstances or stressful situations.Working ConditionsThis is a full-time position, and the work schedule is typically 8:00 a.m. to 5:00 p.m., Monday through Friday. It is eligible for overtime compensation for hours worked in excess of a 40-hour work week.Hybrid work may be available for this position; on-site availability is required as needed. All hybrid work assignments begin, end, or change only with the approval of the administrative authority.Occasional local and overnight travel may be required for training and meetings.Occasional telephone, video, and in-person contact with angry, hostile, confused, or frustrated people and with people from diverse backgrounds.Long periods of sitting or standing while accessing various computer programs and applications.Occasional lifting and maneuvering of boxes weighing up to 30 lbsADDITIONAL INFORMATIONCriminal Background CheckYou will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.Reference ChecksBy submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.United States Employment EligibilityOJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.Future VacanciesApply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.Veterans' PreferenceEligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.Conduct ExpectationsBecause of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.Pay EquityAs an employer, OJD complies with Oregon's pay equity law. Salary offers are made with consideration of the candidate's education and experience. For more information on pay equity, click here.Employee BenefitsClick here to access information specific to OJD employee benefits.Public Service Loan ForgivenessOJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.Questions and SupportIf you require an alternate format to complete the application process, call
, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.Workday related information and resources are available here.For questions about a specific OJD job posting, call
.The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
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