$35,097.52 - $56,156.08 Annually
Department of Finance
Department of Finance - Payroll/Billings and Collections
6/7/2023 at 11:59 PM Eastern Time (US & Canada)
Description Prepares and maintains payroll records, including deductions for benefits and garnishments. Prepares and balances reports and spreadsheets for salaries and deductions to ensure employees are properly paid and that deductions for various benefits and garnishments are taken, reconciled, and remitted as needed. Associate's degree or equivalent from two-year college or technical school with a degree in accounting, bookkeeping, or computer information systems; three to five years related experience and/or training involving the preparation, maintenance, and reporting of payroll records, and HRIS and personal computer experience; or equivalent combination of education and experience.
Examples of Duties SUMMARY
Prepares and maintains payroll records, including deductions for benefits and garnishments.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Review electronic and paper documents for completeness and accuracy
Review and balance certain items and reports during payroll processing
Assist departments and employees with questions and issues regarding pay and policies
Work closely with HR on benefit setup and maintenance
Reconcile and remit deductions for various insurances and benefits
Receive, process, reconcile and remit garnishments to ensure calculations are correct and compliance with applicable laws
Update, submit and save electronic reports as needed
Run reports and download as data files.Then filter, scrub and format data as needed using various formulas in Excel and other software
Scan, save and index documents as needed for record retention purposes
Assist with employment verifications and other inquiries as needed
Gather information for FOIA requests as needed
Assist Management with special projects as needed
Assist Payroll Supervisor and Payroll Technician as needed
This job has no supervisory responsibilities.
Typical Qualifications QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED) supplemented by bookkeeping, accounting, business law or similar subjects; three to five years related experience and/or training involving the preparation, maintenance, and reporting of payroll record; prefer mainframe and personal computer experience; or equivalent combination of education and experience.
Supplemental Information LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to communicate effectively orally and in writing.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.