Human Resources Support Specialist (HR Assistant)
Oregon Secretary of State Salem, VA (Onsite) Full-Time
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Initial Posting Date: 05/08/2023Application Deadline:05/18/2023Agency:Oregon Housing and Community ServicesSalary Range:$3,315 - $4,852Position Type:EmployeePosition Title:Human Resources Support Specialist (HR Assistant)Job Description:Oregon Housing & Community ServicesHuman Resources Support Specialist[HR Assistant]Salem, OROregon Housing and Community Services (OHCS) is growing our programs and personnel by leaps and bounds! We are looking for an innovative, service focused professional with an excitement to grow their career in HR. If you are up for a challenge and ready to hit the ground running with a dynamic and supportive team, then you're exactly who we want and need! You don't want to miss this opportunity - apply today!OUR COMMITMENT TO EQUITY, DIVERSITY, & INCLUSIONOHCS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ+ community members, and others to help us achieve our vision of a diverse and inclusive community.Our Vision is that all Oregonians can pursue prosperity and live free from poverty.Our Mission is to provide stable and affordable housing and engage leaders to develop integrated statewide policy that addresses poverty and provides opportunity for Oregonians.Our Core Values: Collaboration - Compassion - Equity - Integrity - Leadership - Transparency.IMPORTANT INFORMATIONWorking Condition: This position can be fully remote with some requirements for in-person meetings.This is a permanent, full time, management service position.This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.WHAT YOU WILL DOThe HR Support Specialist will aid in consultation and customer service in all HR areas with a primary focus on employee information and systems. The person in this position will serve as a member of the HR team and assist with: Direct support of the HR Director, Affirmative Action, Records and Retention, including Training and Learning Management systems.MINIMUM QUALIFICATIONS REQUIREDTwo (2) years of human resources clerical-support experience directly assisting human resources professionals in the administrative functions of a human resources program; ORThree (3) years progressively responsible administrative, clerical or record-keeping support experience College-level course work may substitute for the general experience requirement based on 45-quarter units per year.The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six months of human resource professional-level experience.WHAT WE ARE LOOKING FOR (DESIRED ATTRIBUTES)•A high level of proficiency with Microsoft Office and other computer applications.•Demonstrated awareness of race and social justice, including the ability to positively influence equity,diversity, and inclusion in the workplace.•Knowledge of Workday (the State of Oregon's HR Information System)•A general understanding of human resource processes and systems.•Excellent attention to detail and accuracy.•Strong scheduling and calendar management skills and understanding•Strong critical thinking, problem-solving, research, and analytical skillsWHAT'S IN IT FOR YOUYou will become part of an innovative and strategic group of professionals and enjoy a competitive salary and benefits package!Salary Range: $3,315.00 - $4,852.00A positive environment that offers opportunities for career growth and cross-training.An agency that supports and encourages work/life balance and overall wellness.Generous benefits package including, employer-paid health insurance, vacation, and sick leave, eleven paid holidays, three paid personal days, flexible spending accounts, and an employer contribution retirement plan (PERS).RECRUITMENT TIMELINE*These dates are approximate and may change. *Recruitment Closes: Monday, 05/08/2023Recruiter Screening for Minimum Qualifications: On-goingHiring Manager Screening for Requested Skills: On-goingVidCruiter Interview Assessment: Week of 05/18/2023Final Interviews: Week of 05/22/2023Anticipated Start Date: Monday, 06/05/2023 or Monday, 06/19/2023.APPLICATION GUIDANCE AND REQUIREMENTSCurrent State of Oregon employees: Apply via your employee Workday account.If you are not a current State of Oregon employee: view this application instructional video.Required: Attach your most up-to-date resume.If you have questions about the job announcement, or need an alternate format to apply, please contact the HR Solutions Inbox at:
HCS_HR.Solutions@oregon.govWHO
WE AREOregon Housing and Community Services (OHCS) is Oregon's housing finance agency. We provide financial and program support to create and preserve opportunities for quality, affordable housing for Oregonians of lower and moderate income. Our vision is that all Oregonians can pursue prosperity and to live free from poverty. Across Oregon, housing has emerged as a paramount concern. The lack of available housing, high rents and high home prices are driving rapid increases in housing instability and homelessness. The data is clear: too many Oregonians are without a safe, stable, and affordable place to call home.OHCS is placing a greater emphasis on strategic planning and the way we invest our resources. Recently, we have restructured, refocused, and reimagined our agency. Our work has led to an increased emphasis on data, research, and customer service. We are carrying that effort forward with the Statewide Housing Plan. The plan articulates the extent of Oregon's housing problem and what we can do to address it. OHCS committed to the Housing Stability Council and our stakeholders that the plan will be responsive to the needs of the state.OHCS released its 2022 Progress Report to update the agency's significant progress in meeting the goals outlined in the 2019 Statewide Housing Plan. We are now more than halfway into the five-year plan.To learn more about Oregon Housing and Community Services, visit our website:
https://www.oregon.gov/OHCS/pages/index.aspxCENTRAL
SERVICES DIVISION: HUMAN RESOURCESThe Human Resource Section operates within the Central Services Division. The Human Resource Section provides department-wide consultation and oversight for all aspects of personnel administration, human resource programs, organizational development, including training and safety.WANT TO KNOW MORE? LET US HELP YOU!If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please send your request to:
HCS_HR.Solutions@hcs.oregon.gov
. Please be sure to include the job requisition number.The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details.Pay Equity Information & ResourcesPlease save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.Work Authorization: OHCS does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet DAS employment eligibility standards.Veteran's Preference: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. NOTE: If claiming veterans' preference please be sure to check your Workday account for pending tasks or actions under your "My Applications" section.
Recommended Skills
• Administration
• Confidentiality
• Clerical Works
• Assisting With Recruitment
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