Budget and Grants Accountant at Hartnell Community College
About the Employer
Hartnell College is one of the oldest institutions of higher education in California. Founded in 1920 as Salinas Junior College, the school was renamed Hartnell College in 1948, and the Hartnell Community College District was established the following year. The College is preparing to join with its students, employees, alums and the greater community to celebrate its Centennial, beginning in Fall 2019. Hartnell moved into a new building on its current 54-acre site, at 411 Central Ave. in Salinas in 1936. The Main Campus is located in Monterey County, just a 25-minute drive from the scenic Monterey Peninsula and the Monterey Regional Airport. Its Alisal Campus in east Salinas, opened in 2014, houses its Agricultural Business and Technology Institute, its Sustainable Design and Construction Center, a diesel program, an automotive technology program and its computer science program. Hartnell also holds classes at its education center in King City, opened in 2002, and at numerous off-campus locations in north and south Monterey County. Thanks to a $167 million local bond measure – known as Measure T – approved by district voters in 2016, it is preparing to expand that facility and open new centers in Soledad and Castroville, as well as a new state-of-the-art building for its nursing and allied health programs on the Main Campus. Along with renovation of two classroom buildings and new landscaping, also on the Main Campus, those projects are scheduled for completion by 2021. The College serves the Salinas Valley, a fertile agricultural region some 10 miles wide and 100 miles long, as well as part of southern San Benito County. It draws most of its annual enrollment of 17,000 students from Salinas and the communities of Bradley, Castroville, Chualar, Gonzales, Greenfield, Jolon, King City, Lockwood, Moss Landing, San Ardo, San Lucas and Soledad. Students also come from Monterey Peninsula communities and elsewhere in California’s Central Coast, as well as from other states and countries. All are drawn Hartnell's academic excellence and focus on the success of students in its four-year transfer, nursing and technical programs, as well as a proud tradition in intercollegiate athletics, with 12 men’s and women’s teams.
Job Information
Date Posted: 4/10/2023
Application Deadline: 10/7/2023 11:55 PM Pacific
Employment Type: Full Time
Length of Work Year: See Job Description
Salary: $5,578 to $6,780 per month
Number Openings: (At time of posting) Not Specified
Contact: Human Resources
Email: work@hartnell.edu
Phone: (831) 755-6706
Job Description / Essential Elements: Print
Budget and Grants Accountant
Location:
Main Campus
Job Code:
451
# of Openings:
1
APPLICATION FILING DEADLINE APRIL 19, 2023
POSITION DESCRIPTION
Under the general supervision of the accounting manager, perform complex accounting, reporting, and budgeting duties in the development and implementation of the District budget, including implementation and maintenance of position control. Analyze and help develop budgets for special projects, grants, and categorical programs.
REPRESENTATIVE DUTIES
Perform account analyses; prepare journal entries to record or correct transactions.
Monitor the appropriate use of account numbers; assure the appropriate classification and recording of financial transactions and recommend changes in procedures when appropriate.
Gather, review, and analyze data to troubleshoot problem areas such as compliance of fiscal procedures with applicable statutes and regulations or internal control standards.
Provide technical direction and guidance to other accounting staff.
Coordinate monthly and fiscal year-end schedules/deadlines for accounting activity.
Assure that general ledger and annual reports accurately reflect the District's financial position monthly and at fiscal year-end.
Assure that financial records are maintained in compliance with generally accepted accounting principles (GAAP), and GASB, the state Education Code, and recommend changes in procedures when appropriate.
Perform operational or financial audits as required to analyze financial activity.
Assist in the coordination of the annual external financial and compliance audit.
Assist others in complying with regulations and audit procedures.
Draft procedures and train staff in appropriate compliance procedures and in techniques of analysis and reconciliation.
Assist in the determination of specifications and implementation of financial systems.
Assist in the development of budget calendar or schedule; aid in developing budget worksheet instructions; help in the preparation of District budget; produce budget worksheet; review compiled budget worksheets for accuracy and completeness; present budget materials to controller for review.
Assist with all aspects of budgeting: development, accounting, reporting, and closeout for grants and categorical programs, including direct and indirect matching funds.
Maintain accounting records related to special projects, grants, and categorical programs
Follow up on outstanding receivables on assigned grants and contracts.
Provide assistance and information to grant managers and others required to develop and interpret grant budgets, including approving requisitions for availability of budget and the appropriateness of charge codes.
Maintain and update position control database module in conjunction with HR and payroll staff.
Perform related duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Operations, services, and activities of the District's accounting and budgeting system and program areas
GAAP including varied technical accounting principles and practices used in the most difficult and complex financial record keeping and reporting
Governmental and /or fund accounting principles and procedures and District accounting system requirements and procedures
Principles of budget preparation, analysis, and monitoring
Procedures, policies, rules, and practices affecting the development, maintenance, and control of fiscal record keeping systems including Microsoft office applications and functions such as pivot tables, charts, and graphs
Methods and techniques of auditing, verifying, balancing, and reconciling accounting records
Principles and practices used in establishing and maintaining files and information retrieval systems
Business letter writing and report preparation English usage, spelling, grammar, and punctuation
Methods and techniques of effective customer service
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, statistical databases, and automated accounting systems
Pertinent federal, state, and local laws, codes, and regulations
Skills and Ability to:
Perform the full range of accounting, fiscal, and statistical record keeping duties including analysis and reconciliation of a variety of complex records.
Analyze and review financial records, reports, and related documents, identify discrepancies, and resolve complex problems related to assigned area of responsibility.
Understand and apply pertinent laws, codes, and regulations as well as organization and unit rules, policies, and procedures with good judgment.
Exercise tact and judgment in responding to inquiries and resolving difficult complaints and problems.
Advise and provide interpretation to others on how to apply policies, procedures, and standards to specific situations.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Plan and organize work to meet changing priorities and deadlines.
Work independently in the absence of supervision.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing, using proper English, grammar, spelling, punctuation and vocabulary.
Establish and maintain effective working relationships with those contacted in the course of work.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Work with and exhibit sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students and personnel, including those with physical or learning disabilities.
MINIMUM QUALIFICATIONS
Any combination equivalent to bachelor's degree from a regionally accredited university in accounting, business administration, or a related field and three years of professional experience in accounting, financial analyses or auditing with significant responsibility with general ledger analyses and financial statement preparation.
CONDITIONS OF EMPLOYMENT
Regular, full-time, 12 month per year classified position. Hours: Monday - Friday 8:00am to 5:00pm. Salary range 36 on CSEA salary schedule: $5,578 to $6,780 per month (5 Steps); District provides health benefits, which currently consist of full medical, dental, and vision insurance for employee and a high percentage of coverage for eligible dependents. District-paid life, accident and income protection insurance is provided for the employee only. Must become a member of the Public Employees' Retirement System (PERS).
APPLICATION PROCEDURE
The following documents MUST be uploaded as attachments to your on-line application:
1) Resume
2) Cover letter
3) College/university transcripts (copies acceptable)
It is the policy of the Hartnell Community College District that no person shall be discriminated against in any employment procedure on the basis of race, color, national origin, ancestry, religion, sex, sexual orientation, age, marital status, veteran status, or disability. The College actively seeks applications from candidates who have multi-cultural experience. Contact the Office of Human Resources and Equal Employment Opportunity if you need any special accommodations to complete the application process.
To apply, visit https://apptrkr.com/4077238
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