Administrative Assistant, Division of Allergy
The University of Virginia
361 reviews
1215 LEE STREET, Charlottesville, VA 22908
The University of Virginia
361 reviews
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Indeed's salary guide • Not provided by employer
• $31.6K - $40K a year is Indeed's estimated salary for this role in Charlottesville, VA.
The Department of Medicine, Division of Allergy at the University of Virginia is seeking an Administrative Assistant to provide administrative support to the department and faculty within the Division. Responsibilities include full daily administrative support for physician faculty members, correspondence, calendar maintenance, schedule preparation and maintenance, pre-and post-travel coordination, recruitment logistics and support, maintenance of up-to-date licensures and curricula vitae, reporting, and other duties as assigned.
Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures.
Candidates must possess superior verbal and written communication skills as well as strong organizational and administrative abilities, work with accurate attention to detail, show initiative and demonstrate flexibility to respond to the varying demands in a fast-paced environment. Experience providing administrative support in a higher education or medical office setting is preferred.
Job Responsibilities Include:
• Type memos, correspondence, forms, and technical or confidential reports.
• Receive and screen incoming calls and mail, answer routine inquiries, and route calls to appropriate individual.
• Maintain calendars. Schedule and confirm appointments, meetings, and travel arrangements.
• Review and answer standard correspondence.
• Greet and screen visitors and provide customer support, as needed.
• In addition to the above job responsibilities, other duties may be assigned.
Minimum Requirements:
Education: High School Diploma
Preferred Requirements :
• Intermediate knowledge of general office procedures and medical terminology.
• Ability to follow established policies and procedures and adhere to regulatory guidelines in daily work.
• Strong organizational and time management skills with ability to multi-task and balance priorities of a variety of constituents.
• Ability to work independently, follow directions, and work effectively as part of a team.
• Ability to navigate University databases and systems.
• Ability to work with senior leaders to accomplish goals.
• Ability to grasp the University's educational mission, strategic aims, and programs.
• Ability to communicate effectively both in writing and orally, including proper grammar, spelling, and punctuation.
• Ability to be professional in stressful or difficult situations and to have flexibility in responding in a timely fashion to the varying needs of patients, medical providers, and faculty members.
• Ability to show initiative in problem solving and think outside the box.
• Ability to maintain a high level of confidentiality and attention to detail.
• Demonstration of high level of professionalism and customer service at all times.
This is a restricted position; continuation is dependent on funding and satisfactory performance. This is a non-exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. The position will remain open until filled. The University will perform background checks on all new hires prior to employment. A pre-employment health screening is required. This position is located in Charlottesville, VA.
TO APPLY:
Please apply through Workday , and search for R0046393. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:
• CV
• Cover letter
Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.
References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.
For questions about the application process, please contact Jessica Russo, Academic Recruiter at sxv9zv@virginia.edu .
For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.
COVID Vaccination Requirement and Guidelines
Please visitthe UVA COVID-19 Job Requirements and Guidelines webpageprior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.
The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.
Hiring Insights Job activity • Posted 2 days ago