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Administrative Assistant - Blum

University of Georgia

Location: Athens, Georgia
Type: Full-Time, Non-Remote
Posted on: March 10, 2023
This job is no longer available from the source.
Administrative Assistant - Blum
University of Georgia Athens, GA (Onsite) Full-Time
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Job Details
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Posting Details
Posting Details
Posting Number S08405P Working Title Administrative Assistant - Blum Department Franklin-Biochemistry About the University of Georgia
PLEASE NOTE: On December 7, 2021, the federal District Court for the Southern District of Georgia issued a preliminary injunction against enforcing the vaccine requirement for
Federal Contractors pending further review. As a result, the requirements of the Executive Order and associated guidance, including the vaccination requirement for covered contractor employees, are currently not in effect.
The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state's oldest, most comprehensive, and most diversified institution of higher education ([ Link removed ] - Click here to apply to Administrative Assistant - Blum UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University's enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
40 hours a week, schedule will be discussed upon hire
Advertised Salary Commensurate with Experience Posting Date 04/28/2022 Open until filled Yes Closing Date Proposed Starting Date 05/16/2022 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([ Email address blocked ] - Click here to apply to Administrative Assistant - Blum ).
Position Information
Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
This person will have a wide range of tasks will which are highly variable and involve a high level of functioning to complete as some tasks may be complex.
Knowledge, Skills, Abilities and/or Competencies Physical Demands
Withstand the rigors of standard laboratory work, including standing for extended periods lifting up to 20lbs.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Quality System Management
• Coordinate with staff to complete SOPs, forms and batch records
• Review SOPs and enter complete documents into the BFF quality management system
• Organize records as needed
• Create digital records of existing forms
• Ensure compliance with forms
Percentage of time 20 Duties/Responsibilities
Administrative and Marketing
• Work with director, staff and stakeholders to collect news articles for review, create a monthly newsletter using articles and other information and send via Constant Contact, twitter, website and other platforms
• Coordinate with Director for meeting scheduling
• Maintain a social media presence on LinkedIN and Twitter
• Maintain website
Percentage of time 15 Duties/Responsibilities
Recruit new BFF Clients
• Working with director, answer emails from clients, send quotes and answer questions around the scope of work for the project
• Keep a running list of clients and their contact information including shipping and billing info
Percentage of time 15 Duties/Responsibilities
Legal Affairs
• Coordinate with companies and UGA Legal to ensure MSA and NDA documents get completed for each client
• Get approvals for projects with foreign companies/universities via Export Controls
• Work with the Office of Research to establish new MTA and other legal agreements
Percentage of time 5 Duties/Responsibilities
Client Billing
• Work with director to send completed quotes via DocuSign and track quotes in Trello following up with clients as needed
• Send invoices and track payment; confirm batch records
• Follow up with clients as needed for estimates and invoices
• Perform a batch record audit to ensure all fermentations were billed
• Complete journal entries for internal clients
Percentage of time 20 Duties/Responsibilities
Project Tracking
• Update Trello card with key dates including MSA, NDA dates and approval# for biosafety
• Track projects using Trello and notify director if projects appear to be running behind based on lead times and total project time expected
• Complete "team up" calendar for projects
Percentage of time 15 Duties/Responsibilities
Training others on use of equipment and maintaining personal levels of training as required.
Percentage of time 5 Duties/Responsibilities
• Order supplies as requested
• Other duties as assigned
Percentage of time 5
Recommended Skills
• Telephone Consultations
• Field Administration
• Time Management
• Administration
• Scheduling Appointments
• Preparing Spreadsheets
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