Part-Time Operations Assistant
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S10060P
Working Title
Part-Time Operations Assistant
Department
SPIA-GLOBIS
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department College/Unit/Department website Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Part Time
Work Schedule Additional Schedule Information
Hours can be (and, for some tasks, will need to be) flexible, given that at times we need to meet with collaborators in different parts of the world. Generally, afternoons and early evenings would be ideal, with later evening meetings likely required at least once or twice per week, to allow for evening meetings with our New Zealand collaborators.
Advertised Salary
Commensurate with Experience
Posting Date
03/09/2023
Open until filled
No
Closing Date
04/14/2023
Proposed Starting Date
05/17/2023
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Position Information
Classification Title
Office/Clerical Assistant
FLSA
Non-Exempt
FTE
0.50
Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Strongly prefer at least a baccalaureate degree
Position Summary
The Center for the Study of Global Issues ( GLOBIS ) is seeking a high-achieving, detail-oriented person to support the day-to-day activities of our busy team and help us be even more efficient and productive. The ideal candidate is someone who is interested in meaningful work in human rights and global education, with a great attitude to tackling both small and large tasks. The successful applicant will be a great communicator, poised under pressure, and comfortable working with using their initiative and managing their own workload.
20 hours per week. Hours can be (and, for some tasks, will need to be) flexible, given that at times we need to meet with collaborators in different parts of the world. Generally, afternoons and early evenings would be ideal, with later evening meetings likely required at least once or twice per week, to allow for evening meetings with our New Zealand collaborators.
Knowledge, Skills, Abilities and/or Competencies
• Highly organized with strong attention to detail
• Excellent verbal and written communication skills
• Savvy with internet and software
• Resourceful and a fast learner
• Proactive and adaptable
• Mature, professional, and reliable
• Trustworthy and able to maintain confidentiality
• Able to handle many tasks at a time
• Knowledge in international human rights and related fields
• Familiarity with survey design, software, and methods
• Ability to read, write, and communicate in multiple languages
Physical Demands
• Long periods of sitting, standing. Light lifting.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
No
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the website.
Duties/Responsibilities
Duties/Responsibilities
Communications
• Assist GLOBIS team with communicating with collaborators and others
• Assist GLOBIS team and collaborators with website development and editing
• Help GLOBIS team members produce public-facing reports, videos, podcasts, and other forms of research and educational communication
Percentage of time
20
Duties/Responsibilities
Research
• Assist GLOBIS team members in researching funding opportunities
• Assist GLOBIS team members and collaborators in researching human rights issues, groups, metrics, and other related issues
• Assist the GLOBIS team with drafting, editing, formatting, and managing surveys in Qualtrics, as well as managing the resulting data
• Support GLOBIS team members in development of educational programs, reports, videos, podcasts, and other research and educational products
Percentage of time
25
Duties/Responsibilities
Meetings & Events
• Work with GLOBIS team members and collaborators to schedule online and in-person meetings and events, efficiently coordinating attendee availability
• Record and distribute meeting minutes
• Serve as a liaison between GLOBIS and collaborators in different countries
• Help GLOBIS team members to follow up on meeting action points
• Help GLOBIS team plan and promote events
Percentage of time
20
Duties/Responsibilities
Office Tasks
• Perform general office tasks as needed, including answering phone calls, collecting mail, assisting with office and infrastructure maintenance, taking messages, and making copies
Percentage of time
10
Duties/Responsibilities
Additional Team Support
• Provide administrative support to GLOBIS director, including providing assistance in maintaining office calendar, tracking work schedules, helping to manage emails, and assigning tasks for GLOBIS student workers.
• Assist GLOBIS team members, as well as collaborators on GLOBIS projects, as needed with tasks as they arise, including:
• Drafting emails, reports, and other documents
• Workflow management and task tracking
• Development of working relationships with collaborators around the world
Percentage of time
25
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Part Time
Required Education
High School or Equivalent
Required Experience
Open