COMMISSIONER OF THE REVENUE – DEPUTY CLERK III -
AUDIT/PERSONAL PROPERTY
GENERAL DEFINITION
The essential function of the position within the organization is to assist the Commissioner of the Revenue with administrative tasks, receptionist duties and procedures relative to understanding business tax requirements. This includes, but not limited to: assisting citizens’ w/Virginia State Tax Returns; preparing Virginia State Income Tax
Returns; Estimated Tax returns & Business Personal Property Tax returns per Virginia Code/Law. Provide excellent customer service while paying attention to detail. Performs difficult skilled clerical and technical work serving as auditor in the operation(s) of the assessment and auditing of Business tangible Personal Property filing in the Office of the Commissioner of the Revenue
ORGANIZATIONAL RELATIONSHIP
Position is supervised by the Commissioner of the Revenue and supports as well as takes direction from the Chief
Deputy Commissioner of the Revenue.
TYPICAL TASKS
• Prepares Virginia State Income Tax and Estimated tax returns as required by law;
• Review and understand basic business documents relative to local tax filing requirements;
• Register business entities on the appropriate State websites;
• Conducts various types of audits including financial, compliance and investigative reviews to verify accuracy and completeness of tax returns for personal property and gross receipt business licenses;
• Researches and compiles background information and code references; prepares responses to audit finding appeals;
• Develops audit procedures to include work plans and project timetables;
• Contacts businesses and individuals to provide documents to support tax filings including asset listings, depreciation schedules, federal income tax returns, gross receipts, schedule C’s etc.
• Greets and assists taxpayers on the phone and in person with business tax requirements and/or routine information to external and internal customers;
• Checks and reviews a variety of data for accuracy, completeness and conformance to established standards;
• Maintains files, records, reports and documents in order including case and statistical tracking to report progress and results of revenue audits;
• Assists Commissioner of the Revenue with business license, business personal property, food and beverage tax, transient occupancy non-filers and delinquencies, answer telephone and provide routine information to external and internal customers;
• Maintains knowledge of Codes, Laws and Legislation affecting personal and business taxes;
• Performs other duties as required.
ESSENTIAL KNOWLEDGES, SKILLS AND ABILITIES
Position requires knowledge of laws and administration of policies governing real and personal property; general knowledge of standard business filings & documentation; knowledge of State and local tax code pertaining to local business licensure; general knowledge of business English, spelling and arithmetic; ability to type accurately at a reasonable rate of speed; ability to meet the public effectively; ability to maintain and establish effective working relationships with internal and external customers; ability to read and comprehend written instructions; ability to
follow oral instructions; solid working knowledge of Microsoft office; ability to maintain detailed financial and/or clerical records and prepare reports from such records; ability to multi-task and meet state mandated deadlines; be a self-starter and work independently as well as in a team; ability to make minor decisions in accordance with regulations and established policies.
TRAINING, EDUCATION AND EXPERIENCE
High school diploma with previous progressively responsible clerical; secretarial and business experience required.
Any combination of education and experience from an accredited 2 year college with a degree in a business discipline with 3-5 years business office experience preferred. Federal and State tax return experience, as well as, previous experience working with a governmental entity preferred.
SPECIAL REQUIREMENTS AND RELATED OBLIGATIONS
None
PHYSICAL DEMANDS
Must be able to occasionally lift 20 pounds, sit for long periods of time at a desk, and operate a computer and general office equipment.
WORK ENVIRONMENT
Work is generally performed in an office environment. (Developed 01/27/2011/Revised 10/2018)
AMERICANS WITH DISABILITIES ACT COMPLIANCE
Franklin County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act,
Franklin County will provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the employer.
Job Type: Full-time
Pay: $35,836.00 - $38,000.00 per year
Benefits:
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance
Work Location: One location