Job Title: Administrative Assistant Days/ Status: Nonexempt
Department/School: iUniversity Prep Pay Grade: Clerical 6
Reports to: Academic Dean Date Revised: 01/2023
Primary Purpose
The primary purpose is to perform general bookkeeping, maintain campus financial records, arrange travel, and coordinate all ordering and product delivery.
Qualifications
Education/Experience
High School diploma or equivalent
One year accounting or bookkeeping experience
Special Knowledge/Skills:
• Strong organizational, communication, and interpersonal skills; Team player track record
• Knowledge of bookkeeping principles and practices
• Proficient computer skills, including demonstrated ability to develop spreadsheets and databases
• Proficient word processing, keyboarding, 10-key, and file maintenance skills
• Effective organization, communication, and interpersonal skills
• Knowledge of District organization and operations preferred
• Ability to maintain confidentiality, positivity, proactivity, and team attitude
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines
• Ability to operate office equipment
Major Responsibilities and Duties:
• Maintain complete and systematic records of campus financial transactions according to established procedures and generally acceptable accounting principles.
• Process and account for all money generated and distributed in school sponsored activities, including receipt of cash and preparing and making cash deposits.
• Prepare monthly and other periodic campus financial reports.
• Assist with campus budget preparation, including budget monitoring and data entry.
• Maintain physical and computerized files and records, including all campus purchases, deposits, and expenditures from general operating, student activity, and student fee accounts.
• Process all purchase orders, ensuring purchase orders are in compliance with bid and board purchasing policies, and verifying fund availability.  Receive on purchase orders and assist with resolving any discrepancies.
• Manage petty cash accounts in accordance with established procedures.
• Prepare and send invoices as required.
• Participate in meetings/training sessions as designed by campus or district staff.
• Assist with processing new student enrollment, creating enrollment packets, creating cumulative folders, online record exchange, and entering data in appropriate databases.
• Assist in campus office as needed, including answering telephones, greeting visitors, and providing assistance online.
• Order, receive, store, and issue supplies and equipment.
• Assist in campus duty assignments as required.
• Maintain confidentiality.
• Regular and consistent attendance.
• All other duties as assigned.
Mental/Physical/Environmental Demands :
Maintain emotional control under stress; Repetitive hand motions, prolonged use of computer, and continuous sitting; Demonstrate patience and flexibility in changing job demands and when interacting with parents, staff, students, visitors, and the public, including working with frequent interruptions.
Primary Location iUniversity Prep Virtual Academy Salary Range Per Day Shift Type Full-Time