Grants Specialist I/ Grants Specialist II/ Grants Specialist III
University of Georgia Athens, GA Full-Time
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Position Information
Classification Title Grants & Contracts Professional FLSA Exempt Job Family Research And Lab FTE 1.00 Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
This posting is for a range of positions.
The preferred qualification for a Grants Specialist I are a Bachelor's degree and at least 1 year of experience in research administration at an institution of higher education or 2 years of office experience.
The preferred qualification for a Grants Specialist II are a Bachelor's degree and at least 3 years of experience in research administration at an institution of higher education or 4 years of office experience.
The preferred qualification for a Grants Specialist III are a Bachelor's degree and at least 5 years of experience in research administration at an institution of higher education or 6 years of office experience
Position Summary
Sponsored Projects Administration, Pre-Award is the central pre-award or sponsored projects office at the University of Georgia. The office manages a portfolio of approximately 2,500 awards annually, totaling more than $441 million in FY21. Work is considered highly professional and technical, involving the review and processing of research and other types of grant proposals, negotiation of awards and contracts, and a variety of post-award non-financial administrative duties (no-cost extensions, amendments, compliance, problem-solving, etc.) The incumbent will join several other research administrators in SPA and maintain a caseload of proposals or awards spanning a group of departments, colleges, centers, or institutes at UGA. Highly professional customer service drives all activities in SPA. The employee will promote application of uniform guidance, sponsor rules and regulations and UGA policies and procedures as it relates to proposal preparation and award acceptance, and provide assistance to faculty, staff, and graduate students in this regard. The employee will independently manage a caseload, possess signatory authority to bind the University, and communicate with our sponsors as appropriate.
Knowledge, Skills, Abilities and/or Competencies
Grants Specialist I
* Grants Specialist I have low levels of knowledge of institutional policies and procedures pertaining to external funding and finance and administration.
* Grants Specialists I work under high levels of supervision in a deadline oriented environment with frequent guidance of a mentor.
* Grants Specialist I have a strong commitment to excellent customer service and the ability to manage an entry level desk with the guidance of a mentor.
Grants Specialist II
* Grants Specialist II have a mid range level of knowledge of institutional policies and procedures pertaining to external funding and finance and administration.
* Grants Specialist II's work under a mid-level of supervision in a deadline oriented environment with some guidance of a mentor.
* Grants Specialist II have a strong commitment to excellent customer service and the ability to manage an a mid level desk with some mentor guidance.
Grants Specialist III
* Grants Specialist III have high levels of knowledge of institutional policies and procedures pertaining to external funding and finance and administration.
* Grants Specialist III work under low levels of supervision in a deadline oriented environment with only little guidance from a mentor.
* Grants Specialist III have a strong commitment to excellent customer service and the ability to independently manage a high-level desk with little guidance.
All Grants Specialists
* All Grants Specialists have the ability to establish and maintain effective working relationships with university personnel, state and federal agencies and private organizations on complex matters.
* All Grants Specialists are able to communicate effectively, both orally and in writing, directly with PIs and other UGA personnel about a limited array of research administration topics.
* All Grants Specialists serve as a resource for others in the Pre-Award Office.
Physical Demands
Sitting at computer for long periods of time.
Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Reviews grant awards for compliance with federal, state, and sponsor rules and regulations as well as UGA policies and procedures and signs on behalf of the University of Georgia and the Research Foundation.
Percentage of time 25 Duties/Responsibilities
Manages awards from Pre-Award stages through project close-out; which includes re-budgets, no cost extensions, and other administrative post-award changes; and works with principal investigators to obtain sponsor approval, when needed.
Percentage of time 20 Duties/Responsibilities
Assures compliance with agency guidelines and all applicable federal, state, and university regulations, such as animal and human subject use; debarment and suspension, drug-free workplace. Ensures accuracy of awarded budget including indirect costs, cost share, and subcontracts' adherence to internal legal considerations.
Percentage of time 20 Duties/Responsibilities
Assists faculty and staff with award administration by interpreting award terms and conditions, and agency philosophy, policies, regulations and guidelines; and also interprets, clarifies, and documents diverse agency requirements, procedures, and policies.
Percentage of time 15 Duties/Responsibilities
Serves as liaison between potential funding agencies and faculty regarding complex award and modification questions. Performs related work and carries signature authority to bind the University to a contract, including agreeing to award terms and conditions.
Percentage of time 20
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Catherine Cuppett Recruitment Contact Email [ Email address blocked ] - Click here to apply to Grants Specialist I/ Grants Specialist II/ Grants Specialist III Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
* Resume/CV
* Cover Letter
Optional Documents
Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR ([ Email address blocked ] - Click here to apply to Grants Specialist I/ Grants Specialist II/ Grants Specialist III ).
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.
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