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Accountant - Rock Eagle

University of Georgia

Location: Athens, Georgia
Type: Full-Time, Non-Remote
Posted on: November 7, 2022
This job is no longer available from the source.
Accountant - Rock Eagle
University of Georgia Athens, GA Full-Time
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Job Details
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Position Information
Classification Title Accounting Paraprofessional/Professional FLSA Non-Exempt Job Family Administrative FTE 1.00 Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
This incumbent ensures all invoicing and deposits are completed in a timely manner after each event. It oversees follow-up communication for evaluations and aging invoices. This role manages the reconciliation of financial reports, filing systems, and deposits. A portion of the time will be spent working with the Fiscal Affairs Manager to assist with business operations. A clear understanding of UGA and Georgia 4-H Foundation accounts will be imperative.
Work regularly coordinates with the Event Manager, 4-H Center Director, County Extension Coordinators, 4-H State Staff, and the Georgia 4-H Fiscal Affairs Manager.
Knowledge, Skills, Abilities and/or Competencies
* Proficient in spreadsheets and Microsoft Office Suite and can learn new technology.
* Ability to accept and receive payments.
* Excellent accounting skills with previous experience.
* Excellent customer service skills and ability to work with guests and other employees.
* Excellent oral and written communication skills.
* Ability to work weekends or "on-call" to support Rock Eagle conference/event activities.
Physical Demands
* Sit and/or stand for eight hours a day, five days a week in order to manage the functions of the accounts receivable and verify volunteer records in 4-H Enrollment.
* Driving as needed to perform job tasks.
Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Duties/Responsibilities
Duties/Responsibilities
* Works with 4-H Center Director and Event Coordinator to finalize invoicing and billing for all user groups through the VenueOps reservation system.
* Resolves invoice problems and discrepancies as necessary.
* Uses 4-H event registration system to create direct bills for 4-H districts and other university departments.
* Oversees accounts receivable and aging invoices through regular follow-up with past events.
Percentage of time 40 Duties/Responsibilities
* Processes deposits (Cash, Check, Electronic Payments) and creates deposit authorizations, purchase orders, and payment requests for UGA Rock Eagle accounts.
* Understands query search procedures for payments.
* Creates miscellaneous Georgia 4-H Foundation check requests.
Percentage of time 20 Duties/Responsibilities
* Works with the 4-H Center Director and Fiscal Affairs Manager reconciling Rock Eagle Financial Reports.
* Prepares reports for compliance with policy and procedures.
* Oversees the management and filing of business operations files and procedures.
* Assist with office support tasks and other duties related to on-site groups and business operations.
* Other duties as necessary that support the total operation of the Georgia 4-H Centers.
Percentage of time 20 Duties/Responsibilities
* Assists Fiscal Affairs Manager by preparing and submitting payment requests, purchase requisitions, and general ledger journals in UGA Financial Management System.
* Coordinates with the Camping Coordinator to determine attendance numbers for obtaining summer camp insurance for campers/counselors and provides coverage information to Center Directors.
* Assists with financial reporting, record keeping, and other duties as assigned.
* Assists as backup approver as needed and coordinated by Fiscal Affairs Manager.
Percentage of time 20
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Matt Hammons Recruitment Contact Email [ Email address blocked ] - Click here to apply to Accountant - Rock Eagle Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Optional Documents
* Resume/CV
* Cover Letter
Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR ([ Email address blocked ] - Click here to apply to Accountant - Rock Eagle ).
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.
Recommended Skills
• Financial Transactions
• Financial Statements
• Financial Analysis
• Forecasting
• General Ledger
• Standard Accounting Practices
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