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Job Title
Human Services Program Specialist - CARD Internal Operations
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Job ID
32173
Location
Tampa, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 0-5830-002 / Child and Family Studies, Florida Center for Inclusive Communities
College Division: Academic Affairs-College of Behavioral and Community Sciences
Salary Plan : Staff (Time Limited - Grant Funded by CARD)
Job Code/Title: 5875 / Human Services Program Specialist
Hiring Salary/Salary Range: $34,000 - $43,000
Position Number: 00030072
ORGANIZATIONAL SUMMARY:
Child & Family Studies (CFS) is one of seven departments and schools within the College of Behavioral & Community Sciences (CBCS) at the University of South Florida (USF). Organized into three research divisions and four academic programs that work synergistically, CFS currently has approximately 275 faculty and staff members. During FY21, CFS is managing a portfolio of over 50 federal and non-federal contracts and grants totaling $55.7 million. Our research divisions include the Florida Center for Inclusive Communities (FCIC), Child and Family Behavioral Health (CFBH), and the Rightpath Research and Innovation Center. CFS's four academic programs are Applied Behavior Analysis (ABA), Child and Adolescent Behavioral Health (CABH), Rehabilitation and Mental Health Counseling (RMHC), and Marriage and Family Therapy (MFT). Six graduate certificates and one undergraduate certificate are also offered. Counseling (RMHC), and Marriage and Family Therapy (MFT). Six graduate certificates and one undergraduate certificate are also offered.
CFS efforts are consistent with the CBCS mission of combining knowledge gained through the behavioral sciences with knowledge gained from the community. CFS faculty, staff and students, who are well immersed in the local community as well as state and national efforts, are deeply connected to the college's focus of Creating Healthy Communities.  All activities within CFS are also aligned with USF strategic goals: having well-educated and highly skilled global citizens through a continuing commitment to student success; participating in high-impact research and innovation to change lives, improve health, and foster sustainable development and positive societal change; creating new partnerships to build a strong and sustainable future for Florida in the global economy; and establishing a strong and sustainable economic base in support of USF's continued academic advancement.
POSITION SUMMARY:
The Human Services Program Specialist (specific to Internal Operations) serves as administrative assistant to the CARD Executive Director, Director, Associate Directors, and Communications and Marketing Specialist. Responsible for billing, purchasing/billing, travel, mailing, and other daily operations and clerical duties.
RESPONSIBILITIES:
Responsible for all travel-related functions, including: Processes Travel Authorizations, Expense Reports, and books all travel (hotel, car, flights) for staff/board members/Interns and guests; point person for setting up non-employee travel profiles and travel profiles for new hires; point person for setting up contract direct billing for car rentals; stays informed of all travel rules/regulations and end of year closures.
Responsible for purchasing-related functions, including: Creates p-card forms for all transactions and gets appropriate signatures; works closely with Purchaser to maintain records and comply with by division/pcard rules; orders office supplies, printing orders with ProCopy, and assists with other needed purchases. Assists with program billing (e.g., The Learning Academy, Verizon), assists Directors in tracking purchases in keeping with the annual budget.
Responsible for day-to-day operations, including: coordinates deliveries of supplies and other purchases, submits work orders for office/building issues, mail distribution and forms required for US postal service, maintains internal staff phone and information lists, coordinates supplies and deliveries to satellite employees, general organization of CARD suite, takes meeting minutes at staff meetings
Assists with event/fundraiser planning and community events as needed, serves as administrative assistant to the CARD Executive Director, Director, Associate Directors, and Communications and Marketing Specialist.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM: This position requires a high school diploma and four years of related experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.
PREFERRED: Experience working in FileMaker Pro database; Microsoft Word; Exchange; experienced in communicating with the public, bilingual.
SPECIAL SKILLS/TRAINING: Experience with Office Suite products
USF Tampa
Information for Applicants
This position is subject to a Level 2 criminal background check.
This position is 100% grant funded by CARD.
Job Opening Number: 32173
Posting Date:  09/20/2022
Posting End Date: 10/04/2022
How to Claim Veteran's Preference :
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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