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Job Title
Administrative Specialist
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Job ID
32167
Location
Sarasota, FL
Full/Part Time
Full-Time
Regular/Temporary
Regular
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Position Details
Dept Number/Name: 4-5201-000 / Sarasota-Manatee Campus - CEO
College Division: Sar/Man-Regional Chancellor
Salary Plan: Staff
Job Code/Title: 2204 / Administrative Specialist
Hiring Salary/Salary Range:$38,000 - $43,000
Position Number: 00050893
ORGANIZATIONAL SUMMARY: The Critical & Creative Design Thinking program (CCDT) is a dynamic and rapidly growing program based on the Sarasota-Manatee campus and is comprised of three areas:
? Faculty enhancement and credentialing,
? Student engagement and skill development, and
? Fee-based training workshops for businesses and organizations.
The CCDT program allows faculty, students, or organizations to focus individually on critical thinking, or on applying critical thinking to the creative design process.
POSITION SUMMARY: The Critical & Creative Design Thinking (C&CDT) Administrator performs higher level office support duties and provides specialized program support for the C&CDT program. The Administrator will perform a wide range of administrative and personal assistant duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.
The Administrator of the Critical and Creative Design Thinking program serves as the primary administrative and clerical support for the CCDT program and reports directly to the Director of the CCDT program.  The CCDT Administrator will work closely with college faculty, administrators and students on all three campuses including Institutional Research & Effectiveness, Academic & Student Affairs, and Business & Financial Affairs as well as supporting the CCDT Advisory and Implementation committees.
RESPONSIBILITIES:
Plan, prioritize, and schedule meetings and appointments for the Director and other management. Make decisions daily regarding calendars. Document meetings and professional development programs  (i.e., setting agendas, drafting minutes, posting materials in Canvas and on the CCDT website and ensures setup, including handouts, audio-visual arrangements, outside speakers, etc.).  Respond to and initiate inquiries (questions regarding purchasing, personnel, facilities, administration, specialized programs, etc.). Explain policies, answer questions, and independently resolve problems whenever feasible.
Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals, C&CDT website, presentation materials, and reports using appropriate word processing, spreadsheet tools, graphic design elements, and basic statistical calculations.
Supports fee-based training workshops for businesses and organizations and an annual C&CDT conference (i.e. Setting agendas, posting materials in Canvas, working with Event Planning for logistical and IT support including ZOOM and Microsoft Teams workshops and ensures setup, including handouts, audio-visual arrangements, coordinating presenters and their presentations, working with Innovative Education/Corporate Training for credentialing, badging and budgeting issues, and interfacing and coordinating workshops with clients etc.)
Manages business aspects of the CCDT, such as the CCDT budget, travel related to the CCDT program, p-card transactions, processing faculty stipends, purchasing, CCDT Grants, applications, awards, arrange and coordinating travel and travel reimbursement, and provides logistic support for internal and external collaborations.
For purposes of documentation of adherence to state-mandated and USF System requirements, assessment, and research, sets up and maintains databases for the CCDT program including courses, faculty participation and credentialing, student participation and awards, critical and creative design thinking resources, and in the recruitment and management of interns.
Performs other duties as assigned
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
PREFERRED:
1.  Additional education and professional training in administrative support skills.
2.  Experience with Adobe Creative Cloud, Qualtrics, Excel, and Canvas.
3.  Experience with designing digital visual graphics.
4.  Experience conducting literature searches and using Zotero for reference   management.
5.  Strong organizational and collaboration skills.
6.  Interest in critical thinking, creativity, and/or design thinking.
7.  Experience with virtual meeting platforms (Zoom, Teams, etc.)
SPECIAL SKILLS/TRAINING:Word processing, database management, digital presentation design skills
USF Sarasota
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 32167
Posting Date:  09/19/2022
Posting End Date: Open until filled
How to Claim Veteran's Preference :
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Work Location
Campus map and location overview: USF - Sarasota Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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