Diversity and Inclusion:
At NFM Lending we are a diverse team of champions, industry pioneers and action leaders. We draw on the differences in who we are, what weve experienced, and how we navigate the mortgage industry with focused intention. We work to attract, develop, engage, advance and retain a high performing workforce through fostering an inclusive culture where everyone can join in the journey to success. EOE.
Position Summary:
The Executive Assistant will provide administrative support to the Branch Manager in all aspects of the branch operations and functions including employee onboarding and training, loan operations support, branch event planning, company correspondence, calendar management, travel arrangements and various projects. This individual must have strong organizational skills as well as actual hands-on experience in multi-tasking in an office setting.
Essential Job Functions:
Specific tasks will include, but are not limited to, the following:
• Assist the Branch Manager in all aspects of branch operations and managerial support functions and complete tasks and correspondence as requested by the Branch Manager.
• Manage all appointments and calendars for the Branch Manager and applicable departments.
• Perform daily administrative support for the Branch Manager.
• Coordinate the Branch Managers travel arrangements and event planning.
• Create correspondence, forms, reports, memos, and other documents.
• Assist office personnel with administrative functions such as faxing, scanning, processing mail, emailing, and ordering supplies.
• Assist with onboarding and training new branch employees.
• Responsible for submitting requests to process employee changes.
• Review and approve PTO and timecards for branch.
• May proofread reports, lists, and other information for accuracy.
• Assists the Branch Manager with various research projects and/or special projects.
• Screen and field all Branch Managers incoming calls.
• Act as receptionist or backup for answering branch phone as needed.
• Completes filing and other administrative tasks.
• This position may require occasional overtime and travel.
• The Executive Assistant is expected to maintain satisfactory attendance and report to work on time every day.
• Additional tasks as assigned.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.
Additional Working Conditions Information:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is often required to walk; use hands to finger, handle, or operate computers, objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Job Type: Full-time
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance
Schedule:
• Monday to Friday
Ability to commute/relocate:
• Tampa, FL 33606: Reliably commute or planning to relocate before starting work (Required)
Education:
• Bachelor's (Preferred)
Experience:
• Administrative or Executive Assisting: 3 years (Preferred)
• Microsoft Office Suite: Outlook and Excel: 3 years (Preferred)
Work Location: One location