Job Type: Full time
Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that’s making a bigger impact on the world?  At OneDigital, we are on a mission to help people do their best work and live their best lives.  From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other’s truest selves. We understand that pursuing a new job is a big deal.  Maybe you’re afraid you won’t fit in.  Well, here’s the good news.  For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.Our Newest Opportunity: Summary:The Receptionist will be primarily responsible for managing front desk activities and fulfilling general office duties.Essential Duties and Responsibilities (include but are not limited to):Front Desk Warmly answer telephone calls and direct caller appropriately;  Welcome and assist visitors; Coordinate use of conference rooms and manage conference room calendar;Assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of meals;Monitor and manage relationships with local hotels and transportation companies;Manage travel and transportation arrangements for recruits, new hires, acquisition/partner prospects, and others as needed;Serve as the receiving clerk and outbound leader for USPS, UPS and FedEx;Manage mail by overseeing the postage meter, delivering outgoing mail to specific drop offs (correct vendor) and picking up mail and packages as needed;Assist in setting up meetings and troubleshooting IT issues with projector, phones and internet issues in conference rooms;Submit IT service tickets and assists with issues that affect the entire office such as server issues.Office ManagementCoordinate the daily operations and logistics of the officeInitiate and implement cost effective strategies for office operationsCoordinate and manage efficient purchase and availability of supplies in office stock room, kitchen and of the teamsEnsure kitchen is prepped and ready for each day by monitoring dishwasher and Keurig waterExecutive SupportCoordinate and book travel for leadership teamHelp leadership team find travel itineraries that best fit their travel needsAssist with hotel selection and bookingAssist with flight changes or upgradesManage expense reports for PrincipalsAssist with administrative needs while leadership is travelingMarketing SupportCoordinate with Marketing Manager the on-site availability of certain marketing materials and collateralQualifications, Skills and Requirements:Excellent verbal and written communication skills;Good interpersonal and customer service skills;Exceptional organization skills;  Team player;Ability to work independently;Must be able to manage multiple priorities;Able to maintain confidentiality;Proficient in Microsoft Outlook, Word, Excel and PowerPoint;Education, Training and Experience:2+ years of general office administrative experience, preferred;Bachelor’s degree, preferredThank you for your interest in joining the OneDigital team!